Office Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Seeking a career in commercial real estate. Professional and well-rounded paralegal with superior clerical skills and real estate expertise. Successful at satisfying customer needs while meeting and exceeding business objectives. Smoothly handles administrative tasks, including coordinating mail, records and travel arrangements.

  • Real estate license and real estate broker program.
  • Writing contracts for residential and commercial real estate.
  • Laws for state, local and federal level - experience with business and real estate.
  • Correspondence between owner and tenant.
  • Legal secretarial - experience corporate and smaller firms.
  • School organizations (UHCL) - Legal Studies Association (president and vice president); Cancer Awareness Student Support group (secretary);
  • Military organization - USO and Family Readiness Group for Texas Army National Guard.
  • Civic/community - precinct chair, election judge and worker.
  • PTA (president, vice president, secretary, etc.)
  • Business courses (upper level) - Microsoft Excel, Finance, Statistics, Marketing Research.
  • Other Experience: customer relations, letter-writing, time management, computer skills, training in leadership proficiencies, managing money, coordinating volunteer activities, increasing membership, organizing and managing groups, troubleshooting problems and finding workable solutions, pursuing specific goals, harmonizing interpersonal relationships, cultivating mutual respect, proper monetary-handling procedures and more..
02/2002 to 05/2015 Office Assistant Peoria Unified School District | Peoria, AZ,
  • Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
  • Received and screened high volume of internal and external communications.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Strengthened traceability, developing organization systems for contracts, records, reports and agendas.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Handled requests-for-information, delegating tasks to appropriate employee to optimize customer service.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Automated office operations to manage client correspondence, record tracking and data communications.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
  • Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Filed and retrieved records to support business needs and boost team productivity.
  • Served as central point of contact for all outside vendors needing to gain access to building.
  • Wrote reports and correspondence from dictation and handwritten notes to streamline operational planning.
  • Monitored calendars and scheduled appointments based on principal availability and established load limits.
  • Processed all paperwork efficiently to support smooth office procedures.
  • Dispersed incoming mail to correct recipients throughout office.
  • Offered diverse clerical support to office team members, including managing correspondence, answering telephone calls and tracking documentation.
  • Routed agreements, contracts and invoices through signature process.
  • Answered phone calls daily and pleasantly welcomed visitors to office.
08/1997 to 10/1999 Legal Secretary Cna Financial | Warren, NJ,
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Assisted in maintaining department attorney personnel files with utmost confidentiality.
  • Revised and maintained master calendar for client appointments.
  • Organized and prioritized case loads of [Number] attorneys.
  • Created and tracked all expenses and client account codes using [Software Program].
  • Stayed within travel and expense budgets while scheduling attorneys' travel arrangements.
  • Acted as liaison between clients, vendors and attorneys.
  • Composed and revised legal documents, including letters, depositions and court documents.
  • Drafted and typed grammatically correct office memos.
  • Opened new client files and new matters in CMS.
  • Proofed documents and submitted to attorneys for review.
  • Photocopied all correspondence, documents and other printed materials.
  • Coordinated and scheduled meetings and telephone conferences.
  • Received and disbursed all incoming mail.
01/1990 to 05/1994 Real Estate Sales Agent/Broker Candidate First Realty, Inc. | City, STATE,
  • Identified potential buyers through cold calling.
  • Counseled customers on market current status for residential and land markets.
  • Explained financial requirements and analytical data to potential buyers and sellers.
  • Consulted with escrow companies and lenders to validate completion of terms and conditions of purchase agreement by closing date.
  • Advised clients on market conditions, pricing and legal requirements for property transactions.
  • Compared properties with similar, recently sold properties in neighboring areas to determine comparative market price.
  • Helped homeowners and homebuyers sell or purchase residential properties in residential areas.
  • Applied various methods to build client base, including networking, email, and social media.
  • Evaluated borrowers for financial risk, estimating mortgage payments, insurance and property taxes.
  • Cultivated relationships with bankers, appraisers, and lenders establishing long-term relationships.
  • Generated lists of properties comparable with buyers' needs and financial resources.
  • Advised sellers on making homes more appealing to buyers in competitive marketplace.
  • Drafted contracts, purchase agreements, closing statements and leases.
  • Facilitated deals between sellers, buyers and brokers for maximum profits.
  • Developed and presented purchase offers to sellers for consideration.
  • Liaised between sellers and buyers for profitable and efficient sales.
  • Collaborated with escrow companies, lenders and home inspectors to fulfill terms and conditions of purchase agreements.
  • Communicated with clients to determine property needs and budget constraints.
  • Researched properties values to determine competitive market pricing.
  • Arranged and oversaw property closings, including document signings and funds disbursement.
Education and Training
Expected in 05/2021 Bachelor of Science | Legal Studies And Marketing University of Houston Clear Lake , Houston, TX, GPA:
Expected in | Business San Jacinto College District, Pasadena, TX GPA:
Expected in Associate of Science | Liberal Arts And General Studies Luzerne County Community College, Nanticoke, PA GPA:
Activities and Honors

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Resume Overview

School Attended
  • University of Houston Clear Lake
  • San Jacinto College District
  • Luzerne County Community College
Job Titles Held:
  • Office Assistant
  • Legal Secretary
  • Real Estate Sales Agent/Broker Candidate
  • Bachelor of Science
  • Some College (No Degree)
  • Associate of Science

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