Office Assistant Resume Example University Of Utah

OFFICE ASSISTANT

Summary

Controlled documentation which supported regulatory requirements and assisted with completion of word processing, revision processing, proofreading, photocopying, circulation and tracking of documents, final distribution of documents while maintaining security and confidentiality of document master files

Established and complied with procedures for maintaining and distributing electronic and hard-copy documents, including current drawing revisions, technical manuals, sales orders, engineering releases and engineering change notices

Maintained accurate and secure filing systems for documentation to include current active/effective documents, inactive documents, and obsolete documents, including historical information

Able to read blueprints, prepare estimates, and schedule project using Microsoft Project

Type 54 WPM with no errors and 10-key by touch

Experience

Office Assistant
August 2011 to CurrentUniversity of Utah － Salt Lake City, UT

Greeted and directed all visitors to correct person or building on campus
Answered telephone and directed calls
Document copying, scanning and archiving
Maintenance of printer/scanning equipment
Scheduled conference and meeting rooms using Outlook and Astra (campus-wide scheduling software
Distributed mail, received and distributed USPS, UPS, FedEx and other vendor deliveries
Proficient in Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat
Data entry into database programs and Excel
Made travel arrangements and processes reimbursements
Reconciled accounts payable and purchased items for department

Data Entry/Accounts Payable
July 2014 to February 2015Office Team @Dairy Farmers of America － Salt Lake City, UT

Data entry and verification using OCR and SAP software of dairy trucking manifests, including route number, producer, ship to, sold to, and producer shipment weights for Utah, Colorado, and Idaho
Scanned documents as required and attached electronic files in SAP
Used E-Client and TF Verifier to submit check requests to corporate office and to determine if invoices were paid
Assisted in reconciling accounts payable
Prepared expense report check requests, deposits and posted amounts to general ledger
Maintained vendor and producer files

Green Specialist
January 2010 to September 2010Community Action Partnership Solano － Fairfield, CA

Recommended and implemented strategies for non-profit facilities energy and water used reductions
Researched agencies, contractors, and products online and made recommendations to management
Created PowerPoint presentations to educate staff on no cost, low cost, and investment sustainability options
Developed energy auditing skills using various tools and software to collect and analyze energy use data

Document Control Clerk
June 2006 to August 2009Rix Industries － Benicia, CA

Created and organized electronic files of drawings, technical manuals and other documents as required.
Collaborated with other departments to implement procedure for electronic document distribution.
Issued and maintained serial number log using Excel.
Entered and reconciled payroll data, ordered office supplies and scheduled meetings using Outlook.
Answered multi-line telephone system, used overhead paging system, and checked in visitors.

Data Entry Clerk
April 2003 to August 2004Doctor's Medical Center － San Pablo, CA

Oversaw daily building systems maintenance and general repairs, insuring that the scheduled maintenance schedule was adhered to and that all work orders were completed using HEMS software (specialized database program)
Organized and maintained biomedical equipment maintenance files
Entered payroll data using specialized software
Insured that all OSHA requirements were met and licenses were in place

Education

Interior Design/Industrial Arts, mechanical, 1972University of North Texas － Denton, TX, United StatesB.F.A, Interior Design/Industrial Arts, University of North Texas Includedresidential and commercial drafting, mechanical drafting and map drafting

Certificate : State Energy Sector Partnership, 2012Salt Lake Community CollegeState Energy Sector Partnership Certificate, Salt Lake Community College, 2012 Included algebra, trigonometry, geometry, Basic Electrical Theory, and Basic & Advanced Solar

Certification : Martinez Adult Education, 2010Solano Community CollegeGreen Program Certification, Solano Community College, 2010

State Energy Sector Partnership Program, 2012Salt Lake Community College － Sandy, UT, United States

Included Microsoft Word, Excel, PowerPoint

Technical Writing

Algebra, Trigonometry, Geometry

Basic Electrical Theory

Basic and Advanced Solar

OSHA 10 hour Safety Course

First Aid/CPR

Certifications

State Energy Sector Partnership Certificate, Salt Lake Community College Green Program Certification, Solano Community College Project Management/Estimating Certification, Martinez Adult Education

Skills

Clerk, Outlook, Telephone, Data Entry, Database, Payroll, Accounts Payable, Scheduling, Acrobat, Arrangements, Astra, Benefits, Correspondence, Employee Benefits, Executive Secretary, Facilities Management, File, General Office, Human Resources, Immigration, Office Assistant, Office Clerk, Pdf, Primavera, Radiology, Receptionist, Scanning, Scheduling Software, Secretary, Student Records, Suretrak, Training, Travel Arrangements, Excel, Document Control, Multi-line, Office Supplies, Biomedical, Equipment Maintenance, Maintenance, Expense Report, General Ledger, Invoices, Ocr, Reconciling, Sap, 54 Wpm, Adobe Acrobat, Answering, Answering Multi-line, Archiving, Blueprints, Circulation, Documentation, Equipment Sales, Excellent Verbal And Written Communication Skills, Filing, Microsoft Word, Multi-line Phone, Ordering, Powerpoint, Proofreading, Read Blueprints, Sales, Sales Orders, San, Security, Storage Area Network, Typing, Warranty, Word, Trigonometry, Adult Education, Estimating, Microsoft Project, Project Management, Timberline, Drafting, Interior Design, Mechanical Drafting

Resume Overview

Companies Worked For:

University of Utah
Office Team @Dairy Farmers of America
Community Action Partnership Solano
Rix Industries
Doctor's Medical Center

School Attended

University of North Texas
Salt Lake Community College
Solano Community College

Job Titles Held:

Office Assistant
Data Entry/Accounts Payable
Green Specialist
Document Control Clerk
Data Entry Clerk

Degrees

Interior Design/Industrial Arts, mechanical , 1972
Certificate : State Energy Sector Partnership , 2012
Certification : Martinez Adult Education , 2010
State Energy Sector Partnership Program , 2012

Office Assistant Resume Example

Resume Score: 90%

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