Office Assistant Resume Example
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OFFICE ASSISTANT
Summary
Controlled documentation which supported regulatory requirements and assisted with completion of word processing, revision processing, proofreading, photocopying, circulation and tracking of documents, final distribution of documents while maintaining security and confidentiality of document master files
Established and complied with procedures for maintaining and distributing electronic and hard-copy documents, including current drawing revisions, technical manuals, sales orders, engineering releases and engineering change notices
Maintained accurate and secure filing systems for documentation to include current active/effective documents, inactive documents, and obsolete documents, including historical information
Able to read blueprints, prepare estimates, and schedule project using Microsoft Project
Type 54 WPM with no errors and 10-key by touch
Experience
Office Assistant
August 2011 to CurrentSafran Group － Boulogne , FL
August 2011 to CurrentSafran Group － Boulogne , FL
- Greeted and directed all visitors to correct person or building on campus
- Answered telephone and directed calls
- Document copying, scanning and archiving
- Maintenance of printer/scanning equipment
- Scheduled conference and meeting rooms using Outlook and Astra (campus-wide scheduling software
- Distributed mail, received and distributed USPS, UPS, FedEx and other vendor deliveries
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat
- Data entry into database programs and Excel
- Made travel arrangements and processes reimbursements
- Reconciled accounts payable and purchased items for department
Data Entry/Accounts Payable
July 2014 to February 2015Danaher － Romeoville , IL
July 2014 to February 2015Danaher － Romeoville , IL
- Data entry and verification using OCR and SAP software of dairy trucking manifests, including route number, producer, ship to, sold to, and producer shipment weights for Utah, Colorado, and Idaho
- Scanned documents as required and attached electronic files in SAP
- Used E-Client and TF Verifier to submit check requests to corporate office and to determine if invoices were paid
- Assisted in reconciling accounts payable
- Prepared expense report check requests, deposits and posted amounts to general ledger
- Maintained vendor and producer files
Green Specialist
January 2010 to September 2010Harris County － Seabrook , TX
January 2010 to September 2010Harris County － Seabrook , TX
- Recommended and implemented strategies for non-profit facilities energy and water used reductions
- Researched agencies, contractors, and products online and made recommendations to management
- Created PowerPoint presentations to educate staff on no cost, low cost, and investment sustainability options
- Developed energy auditing skills using various tools and software to collect and analyze energy use data
Document Control Clerk
June 2006 to August 2009Rix Industries － City , STATE
June 2006 to August 2009Rix Industries － City , STATE
- Created and organized electronic files of drawings, technical manuals and other documents as required.
- Collaborated with other departments to implement procedure for electronic document distribution.
- Issued and maintained serial number log using Excel.
- Entered and reconciled payroll data, ordered office supplies and scheduled meetings using Outlook.
- Answered multi-line telephone system, used overhead paging system, and checked in visitors.
Data Entry Clerk
April 2003 to August 2004Doctor's Medical Center － City , STATE
April 2003 to August 2004Doctor's Medical Center － City , STATE
- Oversaw daily building systems maintenance and general repairs, insuring that the scheduled maintenance schedule was adhered to and that all work orders were completed using HEMS software (specialized database program)
- Organized and maintained biomedical equipment maintenance files
- Entered payroll data using specialized software
- Insured that all OSHA requirements were met and licenses were in place
Education
Interior Design/Industrial Arts, mechanical, 1972University of North Texas － City, State, United StatesB.F.A, Interior Design/Industrial Arts, University of North Texas Included residential and commercial drafting, mechanical drafting and map drafting
Certificate : State Energy Sector Partnership, 2012Salt Lake Community CollegeState Energy Sector Partnership Certificate, Salt Lake Community College, 2012 Included algebra, trigonometry, geometry, Basic Electrical Theory, and Basic & Advanced Solar
Certification : Martinez Adult Education, 2010Solano Community CollegeGreen Program Certification, Solano Community College, 2010
State Energy Sector Partnership Program, 2012Salt Lake Community College － City, State, United States
Included Microsoft Word, Excel, PowerPoint
Technical Writing
Algebra, Trigonometry, Geometry
Basic Electrical Theory
Basic and Advanced Solar
OSHA 10 hour Safety Course
First Aid/CPR
Certifications
State Energy Sector Partnership Certificate, Salt Lake Community College Green Program Certification, Solano Community College Project Management/Estimating Certification, Martinez Adult Education
Skills
Clerk, Outlook, Telephone, Data Entry, Database, Payroll, Accounts Payable, Scheduling, Acrobat, Arrangements, Astra, Benefits, Correspondence, Employee Benefits, Executive Secretary, Facilities Management, File, General Office, Human Resources, Immigration, Office Assistant, Office Clerk, Pdf, Primavera, Radiology, Receptionist, Scanning, Scheduling Software, Secretary, Student Records, Suretrak, Training, Travel Arrangements, Excel, Document Control, Multi-line, Office Supplies, Biomedical, Equipment Maintenance, Maintenance, Expense Report, General Ledger, Invoices, Ocr, Reconciling, Sap, 54 Wpm, Adobe Acrobat, Answering, Answering Multi-line, Archiving, Blueprints, Circulation, Documentation, Equipment Sales, Excellent Verbal And Written Communication Skills, Filing, Microsoft Word, Multi-line Phone, Ordering, Powerpoint, Proofreading, Read Blueprints, Sales, Sales Orders, San, Security, Storage Area Network, Typing, Warranty, Word, Trigonometry, Adult Education, Estimating, Microsoft Project, Project Management, Timberline, Drafting, Interior Design, Mechanical Drafting
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Resume Overview
School Attended
- University of North Texas
- Salt Lake Community College
- Solano Community College
Job Titles Held:
- Office Assistant
- Data Entry/Accounts Payable
- Green Specialist
- Document Control Clerk
- Data Entry Clerk
Degrees
- Interior Design/Industrial Arts, mechanical , 1972
Certificate : State Energy Sector Partnership , 2012
Certification : Martinez Adult Education , 2010
State Energy Sector Partnership Program , 2012
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