Office Assistant Resume Example
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OFFICE ASSISTANT
Summary
Professional and well-grounded office team member with superior clerical skills and office expertise. Successful at satisfying customer needs while meeting and exceeding business objectives. Smoothly handles all types of administrative tasks, including coordinating mail, records and travel arrangements.
Industrious administrative team member with proven organizational, time management and multitasking abilities in office settings. Consistently seek ways to increase office efficiency and boost team productivity with exceptional clerical support. Skillfully manage records and financial processes.
Reliable office skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented.
Skills
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Experience
Company Name | City, StateOffice Assistant03/2019 - Current
- Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
- Managed reception and lobby area, greeted visitors and responded to requests for information.
- Produced professional and error-free letters, presentations and spreadsheets.
- Strengthened traceability, developing organization systems for contracts, records, reports and agendas.
- Created and maintained spreadsheets and developed administrative and logistical reports.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Created and updated Excel spreadsheets to document and report on patient information and policy data.
- Maintained up-to-date department organizational chart.
- Processed patient paperwork efficiently to support smooth office procedures.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Tracked office stock and maintained inventory in neat and organized fashion.
- Supported clerical needs of more than office assistants, including taking messages, scanning documents and routing business correspondence.
- Filed and retrieved records to support business needs and boost team productivity.
- Offered diverse clerical support to office team members, including managing correspondence, answering telephone calls and tracking documentation.
- Automated office operations to manage client correspondence, record tracking and data communications.
- Improved productivity initiatives, managing office support tasks and coordinating itinerary and scheduling appointments.
- Assisted with administrative tasks, including filing, answering phones and run errands.
- Answered approximately phone calls daily and pleasantly welcomed visitors to office.
- Wrote reports and correspondence from dictation and handwritten notes.
Company Name | City, StateArcival Intern09/2018 - 12/2018
- Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
- Strengthened traceability, developing organization systems for contracts, records, reports and agendas.
- Produced professional and error-free letters, presentations and spreadsheets.
- Created and maintained spreadsheets and developed administrative and logistical reports.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Created and updated Excel spreadsheets to document and report on document and photo data.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Tracked office stock and maintained inventory in neat and organized fashion.
- Offered diverse clerical support to office team members, including managing correspondence, answering telephone calls and tracking documentation.
- Filed and retrieved records to support business needs and boost team productivity.
- Automated office operations to manage client correspondence, record tracking and data communications.
Company Name | City, StateMusic Department Associate04/2017 - 06/2018
- Hung art in classroom and around Eastern Washington University Campus periodically.
- Developed and implemented skill-building activities focused on office and time management abilities.
- Performed site evaluations, customer surveys and team audits.
- Achieved cost-savings by developing functional solutions to student financial problems.
- Improved operations by working with team members and customers to find workable solutions.
- Earned reputation for good attendance and hard work.
- Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
- Maintained updated documents knowledge through university financial system and recruitment.
- Completed recruitment packet project resulting in incoming students.
- Delivered student payments to customer locations.
- Handled all delegated tasks, including hang performance posters and filers.
- Learned scan documents to support office needs.
Company Name | City, StateOffice of Study Abroad Intern06/2016 - 08/2016
- Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
- Supervised staff and strategically delegated work assignments to meet office administrative needs.
- Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters.
- Assisted on special projects, such as incoming student folders and passport information, by scan important study abroad paperwork and filed correctly.
- Scheduled meetings for recruitments and coordinated materials to be distributed to all attendees.
- Created, updated and maintained detailed documents and spreadsheets by creating professional charts, pivots and filters.
- Maintained student information database to deliver access to and easy navigation of important organizational documents.
- Prepared reports compiled from graduation and paperwork data and disseminated to study abroad coordinators.
- Organized training materials, including user manuals for sessions.
- Managed and anticipated clerical needs of company employees, including copying, faxing and file management.
- Responded promptly to customer questions via email, reducing phone inquiries .
- Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
- Kept reception area clean and organized to offer positive first impression to every visitor.
- Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
- Proofed student work and official documents to keep all correspondence free of grammar errors.
- Produced professional and error-free letters, presentations and spreadsheets.
- Implemented office efficiency improvements to streamline task delegation.
- Monitored office supply use and stock levels, placing replenishment orders as needed.
- Met incoming customers with professional approach and provided friendly, knowledgeable assistance.
- Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
- Coordinated office activities to streamline operations and promote compliance with organizational policies.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Achieved results in ambiguous environment with high level of accuracy and attention to detail.
- Documented office procedures and processes into manuals for use by all administrative personnel.
- Proofread and typed correspondence for business leaders.
- Tracked usage of office supplies and placed orders to maintain inventory levels.
- Identified issues before they escalated and implemented for effective resolution.
- Input data into system using , adhering to all procedures to keep information private.
Education and Training
American Public University System | City, StateMaster of Arts in History
Eastern Washington University | City, StateBachelor of Arts in History2018
- Dean's List Honoree Fall 2016
- Minor in Religious Studies
- 2,75 GPA
Spokane Falls Community College | City, StateAssociate of Arts in History2016
Skyline High School | City, StateHigh School Diploma2012
Koc University | CitySome College (No Degree) in ANAMED Ancient Languages of Anatolia
- Completed beginning education in Hittite, Akkadian, Sumerian and Luwian languages
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Resume Overview
School Attended
- American Public University System
- Eastern Washington University
- Spokane Falls Community College
- Skyline High School
- Koc University
Job Titles Held:
- Office Assistant
- Arcival Intern
- Music Department Associate
- Office of Study Abroad Intern
Degrees
- Master of Arts in History
Bachelor of Arts in History
Associate of Arts in History
High School Diploma
Some College (No Degree) in ANAMED Ancient Languages of Anatolia
