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Office Assistant Resume Example

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OFFICE ASSISTANT
Summary

Reliable and skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented attitude toward completing tasks. Diligent, respectful attitude to dealing with clients and colleagues. Flexible and hardworking approach to streamlining internal processes.

Skills
  • Business writing
  • Executive presentation development
  • Excel spreadsheets
  • Mail management
  • Meeting planning
  • Proofreading
  • Time management
  • Schedule management
  • Microsoft Office
  • Report development
  • Strong interpersonal skills
  • Inventory Management
  • Dedicated team player
Experience
Company NameCity, StateOffice Assistant10/2016 to Current
  • Receive and screen high volume of internal and external communications.
  • Track office stock and maintain inventory in neat and organized fashion.
  • Monitor calendars and schedule job positions based on paraprofessional availability.
  • Offer diverse clerical support to office team members, including managing correspondence, answering telephone calls, learning the other job positions to provide coverage and assistance.
  • Support office needs including taking messages, scanning documents and routing business correspondence.
  • Administers medications according to policy and regulations.
  • Maintain student records by updating information in PowerSchool.
  • Collect payments, issued receipts and updated accounts to reflect new balances.
  • Organize files, developed spreadsheets, fax reports and scan documents.
  • Greets visitors and callers daily to handle inquiries or direct to appropriate persons.
  • Assists with Nutrition Service activities.
  • Administers the POS software program utilized in all school sites. Ensures updates are performed as needed. Manages student lunch accounts and provides training and guidance to school building staff for the POS systems.
  • Participate in all mandatory training or training appropriate to my position as required by the district.
Company NameCity, StateJunior Customs Specialist12/2015 to 10/2016
  • Maintained thorough import records for full compliance with customs standards.
  • Managed expeditious movement of cargo between sellers, storage and destination locations.
  • Audited files to verify completeness and accuracy of paperwork to prevent errors.
  • Prepared import documentation and entered data per country-specific requirements.
  • Oversaw brokerage department adherence with domestic and international laws and organizational procedures.
  • Filed and documented all incoming shipments with careful attention to detail and accuracy.
  • Researched and interpreted rulings, compliance publications, guidelines and customs regulations.
  • Monitored shipments and obtained clearance from customs and other agencies.
  • Prepared and processed import and export documentation according to customs regulations, laws and procedures.
Company NameCity, StateShop Foreman09/2014 to 10/2015
  • Directed all documentation, implementation, regulatory compliance, systems maintenance and resource and material procurement activities.
  • Coordinated materials for shop needs and field operations at work sites.
  • Safely and properly operated variety of instruments, equipment and power tools, telehandlers, and skid steers.
  • Scheduled maintenance and directed repairs on shop machinery and tools.
  • Focused on safety and efficiency when using tools, equipment and gauges.
  • Maintained inventory accuracy by counting stock-on-hand and reconciling discrepancies.
  • Organized inventory to maintain product availability.
  • Maintained company records in various online business systems.
Company NameCity, StateCenter Manager05/2002 to 08/2014
  • In charge of the daily operations and employees for the whole center.
  • Collaborated with staff to maximize customer satisfaction, streamline procedures and improve bottom-line profitability.
  • Monitored supplier operations to verify quality, delivery schedule and conformance to contract specifications.
  • Coordinated monthly budgets, managed profit and loss and consistently met desired margin targets.
  • Motivated and led team members to work together to achieve targets.
  • Evaluated building condition, workflow and service quality to keep operations in compliance with requirements.
  • Supervised daily activities and performance of up to 35 regular employees.
  • Kept facility clean, safe and well-organized to maximize productivity and provide professional impression.
  • Assessed team proficiencies, identifying and targeting areas for improvement.
  • Oversaw all corporate communications to streamline data and information sharing initiatives.
  • Generated daily operational and sales reports for corrective action or continuous improvement.
  • Identified and solved complex strategy problems to drive organizational goals.
  • Hired and mentored core start-up team, working to outline initial company policies and procedures.
Education and Training
Bachelor of Arts:Education05/2002Black Hills State University, City
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Resume Overview

School Attended

  • Black Hills State University

Job Titles Held:

  • Office Assistant
  • Junior Customs Specialist
  • Shop Foreman
  • Center Manager

Degrees

  • Bachelor of Arts : Education 05/2002

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