Reliable office assistant skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented attitude toward completing tasks.
Skills
Business writing
Excel spreadsheets
Meeting planning
Executive presentation development
Mail management
Detailed meeting minutes
Workers' compensation knowledge
Dedicated team player
Human Resources Management
Medical terminology
Strong problem solver
Proofreading
Meticulous attention to detail
Billing and coding
Schedule management
CPR certified
N.A.P.P.I certified
Organization
Time management
Resourceful
Understands grammar
Strong interpersonal skills
Professional and mature
Inventory Management
Experience
Office Assistant, 05/2021 to Current Ability Network – Minneapolis, MN,
Greeted visitors or callers daily to handle questions or direct to appropriate staff.
Documented and routed business correspondence to manage office paperwork.
Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
Collected payments, issued receipts and updated accounts to reflect new balances.
Made orders for new office supplies based on demand and budgetary restraints.
Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation.
Maintained personal records by updating resident information.
Updated financial, resident, and business records with accurate information each day, preventing data loss and keeping files current.
Dispersed incoming mail to correct recipients throughout office.
Handled requests-for-information, delegating tasks to appropriate employee to optimize resident service.
Received and screened high volume of internal and external communications.
Monitored calendars and scheduled appointments based on availability and established load limits.
Served as central point of contact for outside vendors needing to gain access to building.
Routed agreements, contracts and invoices through signature process.
Coordinated travel arrangements by booking hotel rooms, and transportation as needed for residents.
Oversaw workforce management and staff scheduling to keep office operations running smoothly.
Posted open positions on company and social media websites.
Customer Service Representative, 03/2018 to 02/2019 Pentair, Inc. – Arlington, TX,
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