LiveCareer-Resume
LiveCareer

office assistant resume example with 3+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Reliable office assistant skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented attitude toward completing tasks.

Skills
  • Meeting planning
  • Excel spreadsheets
  • Mail management
  • QuickBooks
  • Business writing
  • Schedule management
  • Meticulous attention to detail
  • Proofreading
  • Strong interpersonal skills
  • Professional and mature
  • Understands grammar
  • Dedicated team player
  • Resourceful
  • Inventory Management
  • Self-starter
  • Strong problem solver
  • Detailed meeting minutes
  • Spreadsheet development
  • Scheduling and calendar management
  • Document editing
  • Scanning and copying
  • Reliable and trustworthy
  • People skills
  • Leadership
  • Budgetary Planning
  • Event coordination
  • Project management
  • Accounts payable and receivable
  • Invoicing and billing
  • Billing
  • Data entry
  • Customer relations
  • Banking operations
  • Decision-making
Experience
Office Assistant, 06/2021 - 12/2021
 Atlas Tree Services, Llc – Marietta, GA,
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Documented and routed business correspondence to manage office paperwork.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
  • Made orders for new office supplies based on demand and budgetary restraints.
  • Maintained business records by updating customer information.
  • Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
  • Tracked office stock and maintained inventory in neat and organized fashion.
  • Handled requests-for-information, delegating tasks to appropriate employee to optimize customer service.
  • Monitored calendars and scheduled appointments based on availability and established load limits.
  • Coordinated travel arrangements by booking hotel rooms, car rentals and flights for staff.
  • Oversaw workforce management and staff scheduling to keep office operations running smoothly.
  • Coordinated vendors, timelines and budgets for events.
  • Organized corporate luncheons, dinners, conferences and special events.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Handled data entry tasks with high levels of speed and accuracy.
  • Supported office administrative needs with timely and knowledgeable clerical assistance to maximize team performance.
  • Kept office records organized and supplies well-stocked for optimal team performance.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Enhanced recordkeeping storage space and usability by reorganizing physical filing systems.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Assisted team members with special projects by coordinating records and resources to meet expected requirements.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Created, updated and maintained detailed documents and spreadsheets by creating professional charts, tables and filters.
  • Made travel arrangements and reservations.
Secretary, 12/2019 - 11/2021
 Atrium Health – Forest City, NC,
  • Maintained organized filing system of paper and electronic documents.
  • Coordinated communications, taking calls, responding to emails and interfacing with clients.
  • Fostered productivity by coordinating itinerary and scheduling appointments.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Managed phone calls from clients during executives' absences and delivered informative answers to questions.
  • Handled data entry tasks with high levels of speed and accuracy.
  • Organized personal tasks to free up executive to handle professional matters.
  • Monitored sales performance data, updating spreadsheets with information to assist review and analysis.
  • Documented and routed business correspondence to manage office paperwork.
  • Supported office administrative needs with timely and knowledgeable clerical assistance to maximize team performance.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
  • Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
  • Created, updated and maintained detailed documents and spreadsheets by creating professional charts, tables and filters.
  • Contacted customers about changes or updates in accounts and communicated potential problems.
  • Implemented office efficiency improvements to streamline task delegation.
  • Processed timely accounts payable and accounts receivable updates to keep financial records current and compliant with standards.
  • Supervised invoice creation and submission to enable prompt and efficient customer billing.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Managed office inventory and placed new supply orders.
  • Solicited vendor quotes to determine optimal material purchase pricing.
  • Reduced financial discrepancies by accurately managing accounting documentation while maintaining case costs and billing processes.
  • Managed office budget to handle inventory, postage and vendor services.
  • Culled knowledge of federal and state-level mandates to assess compliance across areas of operation.
  • Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
  • Maintained company accounting records by entering accounts payable, accounts receivable, invoices and expense reimbursements.
  • Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
Waitress, 08/2018 - 12/2019
 Holiday Retirement – Baton Rouge, LA,
  • Maintained accuracy while handling payments, giving change and printing receipts to customers.
  • Stocked server areas with supplies before, during and after shifts.
  • Greeted customers, answered questions and recommended specials, wine and desserts to increase profits.
  • Checked on guests to verify satisfaction with meals and suggested additional items to increase restaurant sales.
  • Communicated with kitchen staff frequently to stay up-to-date on supply availability and potential customer wait times.
  • Addressed concerns or complaints quickly to improve service and escalated more advanced issues to management for resolution.
  • Handled food safely and kept spaces clean to protect customers from foodborne illness and maintain proper sanitation.
  • Confirmed customers' ages for alcohol service and discontinued service to intoxicated guests.
  • Prepared salads, appetizers and garnishes to assist kitchen staff.
  • Maximized beverage sales by suggesting appropriate food and drink pairings to suit unique customer preferences.
  • Arranged place settings with fresh tablecloths, tableware and flowers to create appealing tables.
  • Increased sales of high margin menu items through effective upselling.
  • Updated customers on menu changes and new food and beverage offerings to maintain quality service relationships.
  • Served plated dinners, oversaw buffet-style dinners and passed hors d'oeuvres for parties.
  • Assisted kitchen staff with food counts by determining number of items required for complete service.
  • Cleared table and bussed dishes to allow for quick setups.
  • Set up dining room to meet hospitality and service standards.
  • Welcomed guests with personable attitude and brought beverage orders while reviewing menu options.
  • Developed strong and lasting resident relationships.
  • Greeted newly seated guests promptly, filled water glasses and brought bread to table.
  • Answered guest questions regarding menu, food and beverage preparation, recipe ingredients and allergens.
  • Implemented sanitary food handling, holding and service protocols.
  • Operated POS terminals to input orders, split bills and calculate totals.
  • Maintained knowledge of menu items, garnishes, ingredients and preparation methods to assist guests with menu selection.
  • Completed opening and closing checklists to facilitate smooth restaurant operations.
  • Documented food orders and ran items to guest tables in dining room.
  • Satisfied customers by topping off drinks and anticipating condiments, napkins and other needs.
  • Set up tables and counters to prepare dining and serving areas.
  • Reset tables between guests, refilled condiments and wiped down surfaces.
  • Completed final preparations of dishes and quickly delivered items to customers.
  • Relayed orders and special requests to cooks.
  • Calculated charges, issued table checks and collected payments from customers.
  • Handled special customer requests for separate checks and menu substitutions.
  • Promoted desserts, appetizers and specialty drinks to optimize sales.
  • Calculated accurate bill amounts and processed cash and credit card payments.
  • Restocked tables, wait staff areas and order staging areas.
  • Collaborated with host, bus person and cook to serve up food and beverage options.
  • Enforced minimum age requirements for consumption of alcoholic beverages by checking identification.
  • Developed rapport with guests and assisted in generating repeat business by providing exceptional customer service.
  • Cross-trained as host and helped with tasks such as greeting diners and escorting guests.
  • Inventoried food supplies to determine needs and replenish stations.
  • Plated food and assessed plate presentation to maintain highest standard of food quality.
  • Welcomed incoming patrons and seated at optimal locations based on individual preferences and server balancing requirements.
  • Provided exceptional service to high volume of daily customers.
Education and Training
: Agricultural Economics, Expected in
-
Texas A&M University - College Station,
GPA:
Status -

I am currently still enrolled as a junior at this institution.
: General Studies, Expected in
-
Wharton County Junior College - Wharton, TX
 GPA:
Status -

I completed two years of general studies at this institution.

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Texas A&M University
  • Wharton County Junior College

Job Titles Held:

  • Office Assistant
  • Secretary
  • Waitress

Degrees

  • Some College (No Degree)
  • Some College (No Degree)

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Similar Resume

Office Assistant Resume

office assistant

Mind And Body Chiropractic

Aurora, Illinois

Office Assistant Resume

office assistant

Marino Dental on Darrow

Louisville, Ohio

Office Assistant Resume

office assistant

Hillsborough County Sheriff's Office

Tampa, Florida

View All
*As seen in:As seen in: