office assistant resume example

greet staff, students and visitors, check schedules for students, print schedules, help them speak to their counselor, answer questions, assist with computer issues, lunch duty, event planning, organizing, calling parent for discipline reasons, preparing paperwork for hearings, making copies, scanning, guiding students through the process to complete their CPR training/civics test, checking laptops in and out, checking books in and out, assisting in translating in meetings, over the phone or documents, attendance and registration, delivering different things to the classrooms, logging and tracking comp. hours for my department, scheduling meetings, substitute placement, campus tours.

• Answered phone calls and welcomed visitors to office.
• Greeted visitors or callers to handle questions or direct to appropriate staff.
• Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
• Maintained business records by updating customer information.
• Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation.
• Checked office supply levels, anticipated needs and placed orders for appropriate stock levels.
• Collected and coded various documents to prepare for filing, storage and processing.
• Conducted office inventory checks and requested restock of supplies.
• Dispersed incoming mail to correct recipients throughout office.
• Monitored calendars and scheduled appointments based on availability and established load limits.
• Proofread and corrected correspondence and reports for error-free documentation.
• Answered telephones, directed calls and took messages.
• Operated photocopiers and scanners, facsimile machines and personal computers.
• Delivered messages and ran errands.
• Maintained and updated filing, inventory and database systems, manually or using computer.
• Copied, sorted and filed records of office activities and business transactions.
• Communicated with customers, employees and vendors to answer questions and address complaints.
• Typed, formatted and edited correspondence and other documents.
• Opened, sorted and routed incoming mail and prepared outgoing mail.
• Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
• Completed work schedules, managed calendars and arranged appointments.
• Scheduled meetings and coordinated materials to be distributed to attendees.