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Office Administrative Assistant Resume Example

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OFFICE ADMINISTRATIVE ASSISTANT
Professional Summary

Accomplished Administrative Assistant with experience addressing various business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise.

Skills
  • Billing and Invoicing
  • Scheduling
  • Office Supply Ordering
  • Travel planning
  • Employee timesheet processing
  • AP/AR proficiency
  • Workflow planning
  • Database Entry
  • Filing, sorting and labeling
  • Spreadsheets
  • Payroll and budgeting
  • Customer and client relations
  • Multi-line phone proficiency
  • Office administration
Work History
Office Administrative Assistant, 03/2019 to Current
Company Name – City, State
  • Answered multi-line phone system by 2nd ring and transferred callers to appropriate department or staff member and recorded accurate messages for distribution to office staff.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Established administrative work procedures to track staff's daily tasks.
  • Managed over 30 monthly invoices for organization and maintained accurate processing and verification.
  • Entered timekeeping and accounts payable data into Quick Books accounting system and updated customer contacts, vendor payment terms and employee payroll information to keep records current.
  • Found new sources for office supplies and closely monitored inventory use to cut costs by 7%.
  • Developed new filing and organizational practices, saving average of 2.5 hours of company time or more per staff member.
  • Assisted coworkers and staff members with special tasks, as well as provided clerical support by copying, faxing and filing documents, on daily basis.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Received and routed business correspondence to correct departments and staff members.
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
House Cleaner, 11/2018 to 03/2019
Company Name – City, State
  • Removed waste paper and other trash from premises to designated area.
  • Arranged for provision of extra room bedding, linens, towels and furniture to satisfy guests with special needs.
  • Cleaned bathrooms and kitchens with sanitizing products to prevent spread of germs and reduce likelihood of illness.
  • Stripped and refinished hard surface floors to maintain quality condition and appearance.
  • Slid beds, sofas and other various large furniture aside to wipe down baseboards and remove dust and dirt from hard-to-reach areas.
  • Worked on team of 4 staff members to service homes of 2,000 sq ft or more daily.
Housekeeping Supervisor, 05/2017 to 11/2018
Company Name – City, State
  • Introduced new operational programs like incentives to increase company loyalty and reduce employee turnover.
  • Placed orders for housekeeping supplies and guest toiletries.
  • Supervised daily operations, including assigning housekeeping staff to specific shifts and room blocks based on abilities and daily requirements.
  • Created and implemented training programs to enhance employee performance.
  • Communicated repair needs to maintenance staff.
  • Completed schedules, shift reports and other business documentation.
  • Worked with front desk to respond promptly to all guest requests.
  • Improved process efficiency through effective inventory control in alignment with client standards.
  • Ensured adherence to safety protocols by enforcing proper and equipment usage.
Housekeeper, 04/2015 to 05/2017
Company Name – City, State
  • Disposed of trash and recyclables each day to avoid waste buildup.
  • Cleaned elevators, glass and planters in public areas such as lobby, pool and public restrooms.
  • Kept building entryway glass clean and polished for professional presentation.
  • Completed laundry services with special attention to care instructions, including hand-washing and dry cleaning.
  • Arranged for provision of extra room bedding, linens, towels and furniture to satisfy guests with special needs.
  • Verified cleanliness and organization of storage areas and carts.
  • Vacuumed rugs and carpeted areas in offices, lobbies and corridors, as well as moved chairs, desks and beds around rooms to clean behind and underneath furniture.
  • Restocked room supplies such as facial tissues for personal touch with every job.
  • Accepted accountability for all assigned building keys, master keys and access cards.
Education
No Degree: General StudiesGrossmont Adult School - City, State
High School DiplomaNorthwest High School - City
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Resume Overview

School Attended

  • Grossmont Adult School
  • Northwest High School

Job Titles Held:

  • Office Administrative Assistant
  • House Cleaner
  • Housekeeping Supervisor
  • Housekeeper

Degrees

  • No Degree : General Studies
    High School Diploma

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