Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Experienced Office Management and Administration Professional with 20 years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Motivational Office Manager adept in training, developing, and leading multidisciplinary and interdepartmental teams. Offers key strengths in office and customer management systems.

Dependable administrator skilled at managing diverse needs in challenging, fast-paced environments. Friendly and energetic professional with remarkable communication and prioritization skills.

  • Bi-Lingual English and American Sign Language
  • Quality staff management
  • Customer service
  • Sales Strategy
  • Excellent interpersonal and communication skills
  • Business administration
  • Spreadsheet development
  • Scheduling and calendar management
  • Administrative support
  • Strategic Planning
  • Insurance Knowledge
Work History
Office Administrative Assistant, -
Applied Medical Technology, Inc. Brecksville, OH,
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information
  • Kept reception area clean and neat to give visitors positive first impression
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations
  • Authored clear and professional business documents, including Insurance Documents, Quarterly reports
  • Provided clerical support to 55+ company employees by copying, faxing and filing documents
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements
  • Drafted professional memos, letters and marketing copy to support business objectives and growth
Office Management Specialist, -
Alutiiq Llc Detroit, MI,
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff
  • Developed highly-efficient administrative team through ongoing coaching and professional development opportunities
  • Assessed personnel performance and implemented incentives and team-building events to boost morale
  • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates
  • Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement
  • Arranged corporate and office conferences for company employees and guests
  • Managed company files and records for well over 100 clients and adhered to safety procedures to prevent breaches and data misuse
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members
  • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies
  • Established and updated work schedules to account for changing staff levels and expected workloads
  • Assessed personnel performance and implemented incentives and team-building events to boost morale
  • Prepared daily quarterly and daily reports to assist business leaders with key decision making and strategic operational planning
Executive Assistant to President, -
Kaiser Permanente Bellflower, CA,
  • Managed external contacts for CEO kept track of periodic communication needed for priority contacts
  • Allocated executive tasks managed complex calendars and administrative functions
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
  • Maintained confidential, administrative support to executive team and members of board of directors
  • Scheduled appointments handled calendars for senior leadership
  • Screened incoming mail, publications and other correspondence directed to management team members
  • Located and attached appropriate files to incoming correspondence requiring replies
  • Screened calls and emails and initiated actions to respond or direct messages for 4 managers
  • Worked with senior management to initiate new projects and assist in various processes
  • Accomplished special objectives and projects according to requests from board members
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
  • Created appropriate documentation for members of board and senior leadership before meetings
  • Used QuickBooks to produce monthly invoices, reports and other deliverables
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams
  • Compiled and analyzed sales and marketing reports for marketing executives and provided executive summaries
  • Supplied sales and marketing support to sales force of [36] sales reps
  • Directed administrative functions for board of directors, principals, consultants and key managers
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
Associate of Arts: OSHA Field Leadership in Gas and Oil, Expected in 2016
Red Rocks - Denver, CO,
Associate of Applied Science: buissness, Expected in 1996
Red Rocks Community College - Denver, CO
Associate of Science: Nursing Assistance, Expected in 2003
Concorde Career College - Aurora - Aurora, CO

Also certified in phlebotomy

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School Attended

  • Red Rocks
  • Red Rocks Community College
  • Concorde Career College - Aurora

Job Titles Held:

  • Office Administrative Assistant
  • Office Management Specialist
  • Executive Assistant to President


  • Associate of Arts
  • Associate of Applied Science
  • Associate of Science

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