Office Administrative Assistant Resume Example Proffessional Roofing

OFFICE ADMINISTRATIVE ASSISTANT

Professional Summary

Resourceful and experienced offering 20 years experience in management,sales,marketing and customer service while contributing to a company that encourages professional growth based on performance

Work History

Office Administrative AssistantProffessional Roofing - Arvada, Colorado

Created and updated physical records and digital files to maintain current, accurate and compliant documentation
Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
Prepared and distributed team-based communications to foster collaboration and enhance team morale
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information
Kept reception area clean and neat to give visitors positive first impression
Delivered top-notch administrative support to office staff, promoting excellence in office operations
Authored clear and professional business documents, including Insurance Documents, Quarterly reports
Provided clerical support to 55+ company employees by copying, faxing and filing documents
Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements
Drafted professional memos, letters and marketing copy to support business objectives and growth

Office Management SpecialistA-1 Roofing - Lakewood, Colorado

Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff
Developed highly-efficient administrative team through ongoing coaching and professional development opportunities
Assessed personnel performance and implemented incentives and team-building events to boost morale
Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates
Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement
Arranged corporate and office conferences for company employees and guests
Managed company files and records for well over 100 clients and adhered to safety procedures to prevent breaches and data misuse
Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping
Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members
Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies
Established and updated work schedules to account for changing staff levels and expected workloads
Assessed personnel performance and implemented incentives and team-building events to boost morale
Prepared daily quarterly and daily reports to assist business leaders with key decision making and strategic operational planning

Executive Assistant to the PresidentTop View Roofing - Lakewood, Colorado

Managed external contacts for CEO and kept track of periodic communication needed for priority contacts
Allocated executive tasks and managed complex calendars and administrative functions
Updated executives on changing business needs by thoroughly documenting internal and client meetings
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
Researched, proposed and implemented 85 vendor agreements to decrease costs and improve services
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
Maintained confidential, administrative support to executive team and members of board of directors
Scheduled appointments and handled calenders for senior leadership
Screened incoming mail, publications and other correspondence directed to management team members
Located and attached appropriate files to incoming correspondence requiring replies
Screened calls and emails and initiated actions to respond or direct messages for 4 managers
Worked with senior management to initiate new projects and assist in various processes
Accomplished special objectives and projects according to requests from board members
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
Created appropriate documentation for members of board and senior leadership before meetings
Used QuickBooks to produce monthly invoices, reports and other deliverables
Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams
Compiled and analyzed sales and marketing reports for marketing executives and provided executive summaries
Supplied sales and marketing support to sales force of [Number] sales reps
Directed administrative functions for board of directors, principals, consultants and key managers
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls

Education

Associate of Applied Science, buissness, 1996

Red Rocks Community College - Denver, CO

Associate of Science, Nursing Assistance, 2003

Concorde Career College - Aurora - Aurora, CO

Also certified in phlebotomy

OSHA Field Leadership in Gas and Oil, 2016

Red Rocks - Denver, CO

Skills

Bi-Lingual English and American Sign Language
Efficient
Experienced
Organized
Excellent interpersonal and communication skills
Spreadsheet development
Scheduling and calendar management

Administrative support
Reliable
Self Motivated
Billing and Invoicing
Multi-line phone proficiency
Operational improvement
First Aid/CPR

Resume Overview

Companies Worked For:

Proffessional Roofing
A-1 Roofing
Top View Roofing

School Attended

Red Rocks Community College
Concorde Career College - Aurora
Red Rocks

Job Titles Held:

Office Administrative Assistant
Office Management Specialist
Executive Assistant to the President

Degrees

Associate of Applied Science , buissness 1996
Associate of Science , Nursing Assistance 2003
OSHA Field Leadership in Gas and Oil , 2016

Office Administrative Assistant Resume Example

Resume Score: 80%

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