Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:

To gain a professional position to utilize my skills in Financial Planning, Auditing, Legal Compliance, Documentation Skills, Attention to Details, Reporting Research Results, Thoroughness, Presentation Skills, Financial Software, where I can contribute to the profitable growth of an organization. 

  • Twenty-five years' accounting experience in the Accounting field
  • Twelve years' in the Army National Guard
  • Highly valued and effective supervisor as well as co-worker
  • Ability to manage multiple priorities and projects simultaneously
  • Strong foundation of Uniform Guidance which supersedes OMB Circulars (A-21, A-87, A-110, A-122, A-89, A-102 and A-133)
  • Thoroughly familiar with the (GAAP) Generally Accepted Accounting Principles
  • Very strong understanding of the (CFR's) Code of Federal Regulations
  • June 8, 2015 - Accepted to Norwich University for my MBA in Finance 
  • June 2014 - Certificate of Training - Hazmat Familiarization & Safety in TRANSP-DL (AMMO-67DL)
  • April 2014 - Certificate of Training - Class V Issue & Turn-In Proc for Using Units (4E-F45/645-F29)
  • April 2014 - Certificate of Training - Introduction to Ammunition-DL (AMMo-45-DL)
  • March 2014 - Certificate of Training - Ammunition Physical Security-DL (4E-F49/645-F33)
  • March 2014 - Certificate of Completion - Global Assessment Tool (GAT) 2.0
  • September 2013 - Certificate of Training - Information Assurance Fundamentals (IASO) 40 hours
  • September 2013 - Structured Self-Development - Level 3
  • June 2013 - Certificate of Training - ADV LDR Common Core
  • April 2013 - Certificate of Training - The Force XXI Battle Command Brigade& Below Blue Force Tracking Operation's 40 hours
  • April 2013 - Certificate of Completion - Advanced Leader Course Phase 1 120 hours
  • April 2013 - Certificate of Completion - Automated Logistic Specialist - Advanced Leaders Course 92A30 Phase 2​
Noncommissioned Officer Staff Sergeant (SSG/E-6) (MDAY Status), 08/2013 to Current
Vermont Army National GuardCity, STATE,
  • Certification in Ammunition Handling
  • Utilize Supply Management Software (ISM) to retrieve OCIE (Organizational Clothing and Individual Equipment) Mandatory Issue List
  • Utilize Army Regulations 710-2, 735-5, 700-84, 25-400-2
  • Reference DA PAM 710-2-2, DA PAM 710-2-1
  • ​Conduct Common Tasks Trainings
  • Assist with Resilience Training
  • Review request for major and controlled items
  • Recommend additions and deletions to authorized stockage list
  • Reconcile activity records for monthly and quarterly reporting and status review
  • Process inventory, surveys, and warehouse documents.
Claires Management Specialist (40 hrs/Wk), 08/2013 to Current
State Of VermontCity, STATE,
  • Heavily involved of the Life Cycle of a Claire (Award) 
  • Researching compliance issues utilizing Agency of Administration Bulletins (Policy for Claire Issuance and Monitoring Bulletin 5 and Contracting Procedure Bulletin 3.5)
  • Reference SOV (State of Vermont) Department of Finance and Management Policies, Procedures, Guides and Reference Materials
  • Cross reference OMB Circulars: CFR Title 28 - Justice, CFR Title 29 - Labor, CFR Title 44 - Emergency Management
  • Utilize OMB (Office of Management and Budget) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Rules, called "Uniform Guidance" 2 CFR 200
  • Prepare and assist External Auditors' with Desk Audits, Financial Audits, Programmatic Audits, Single Audits and Survey Audits
  • Research and compile documentation for audit findings  
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications
  • Prepare Federal Financial Report (FFR 425) quarterly on Federal Awards
  • Prepare work-papers for Journal Entries
  • Run queries in VISION (Financial Software) and VHTR (Payroll Software) 
  • Analyze data to detect deficiencies, duplications, and complies
  • Process monthly draw downs on awards
Noncommissioned Officer Sergeant (SGT/E-5) (MDAY Status), 2011 to 07/2013
Oregon Army National GuardCity, STATE,
  • Serve as the head NCO for Automated Logistical Specialist
  • Ensure compliance with the CLERK Inspection
  • Strong Foundation of the DA PAM 750-8 (TAMMS) manual
  • Maintained Maintenance SOP (Standard Operational Procedure)
  • Ordered and managed repair parts
  • Maintained all records of services performed
  • Processed month end reports
  • Dispatch vehicles and equipment
  • Maintained operator's licensing records
  • Conduct pre/post inspections on vehicle
  • Review and researched warranty claims for accuracy
  • Tracked purchase order
  • Updated repair manuals for shop
Office Coordinator (40 hrs/Wk), 2007 to 07/2013
University Of OregonCity, STATE,
  • Reviewed Accounts Payable for accuracy
  • Refer to State procedures on Inventory Control
  • Utilize Oregon State Statutes on procurement
  • Prepared Accounts Payable for input into Financial Software
  • Cost and Price Analysis on Cost of Goods
  • Prepare Cost of Goods Reports
  • Reviewed Daily Sales Reports for deficiencies and duplications
  • Review and correct monthly time sheets for student employees
  • Reconcile inventory to actual count
  • Report on Over/Under on Inventory
  • Perform inventory adjustments (quantity and price variance analysis)
  • Report/call for maintenance/repairs on equipment
Cynthia's Bookkeeping (40 hrs/Wk), 08/2006 to 11/2006
Cynthia's BookkeepingCity, STATE,
  • Reference BOLI (Bureau of Labor Industries) for compliance issue for Labor and Payroll
  • Strong foundation of the IRS 501(c)(3) regulations
  • Prepared required payroll, Federal Awards, and Quarter Tax reports
  • Prepared work papers for Auditors (Single Audit, Desk Audit, Federal Audit, or Pragmatical Audit)
  • Researched and corrected audit finding
  • Develop internal controls
  • Assistance with creating procedures for compliance
  • Review and implement new programs, reports and upgrades
  • Prepare, balance and review worksheets for payroll benefits.
1/2 Time Director of Operation 1/2 Time Interim Executive Director (40 hrs/Wk), 01/2006 to 08/2006
Centro LatinoAmericanoCity, STATE,
  • Same duties as before, except the Interim Executive duties were shared with Dr. Emilio Hernandez.
Director of Operations (40 hrs/Wk), 2004 to 2006
Centro LatinoAmericanoCity, STATE,
  • Report to the board on fiscal health of CLA
  • Administer yearly fiscal budget
  • Maintain compliance with Federal regulations
  • Develop policy and procedures
  • Manage internal controls and separation of duties
  • Develop fiscal budget
  • Hire, supervise CLA employees for all programs
  • Develop procedures and implement them in for each program
  • Work with the computer information system volunteer on computer issues
  • Perform regular maintenance checks on the building and grounds
  • Attend meetings regarding programs development with contractor/Claireers
  • Maintain all duties as Executive Manager
Interim Executive Director (40 hrs/Wk), 01/2005 to 05/2005
Centro LatinoAmericanoCity, STATE,
  • Collaboratively manage the Centro's staff and foster the highest level of staff effectiveness
  • Ensure the timely development and implementation of the annual budget
  • Manage, in conjunction with program manager and assigned staff, the development, delivery, assessment, and refinement of client programming
  • Actively cultivate and sustain community partners and local educational and Social services organization.
Executive Manager (40 hrs/Wk), 06/2001 to 2004
Centro LatinoAmericanoCity, STATE,
  • Participate in Financial Meeting with the Board of Directors
  • Direct supervise 10 employees
  • Fully understanding of the Program requirements
  • Maintained Certificate of Compliance in programmatic programs
  • Strong foundation in OBG A-133 Non Profits regulation
  • Prepare work papers for Auditor (Single Audit)
  • Respond and implement audit findings
  • Prepare Policy and Produces Manual
  • Prepare and oversee Payroll for 35 + employees
  • Utilize Oregon Business Guide regulation for payroll
  • Reconcile health, dental and life insurance to payroll
  • Prepare bank statements
  • Reconcile balance sheet accounts to work papers
  • Reviewed for compliance Accounts Payable
  • Drew down monthly Federal Funds
  • Prepared Quarterly billing for state and federal Claires
  • Prepare FFR (Federal Financial Report) 425 for Federal Funds
  • Perform Human Resource/Personnel duties
  • Maintain Health, Dental and Life benefits
  • Coordinate volunteers
  • Coordinate maintenance for the building and grounds
  • Coordinate and development fundraising activities
Accounting Clerk (40 hrs/Wk), 01/2000 to 09/2001
Fleek McElhany Merlin And Shotola, CPACity, STATE,
  • Oregon State licensed tax preparer
  • Strong understanding of Tax law for Individuals, C Corporations, S Corporations, LLC and Partnerships
  • Unitized IRS Circulars
  • Prepare payroll, quarterlies (OQ, Schedule B, 132, WR, 941 and 940) for over 100 different companies
  • Code, input and process transactions for general ledger accounts, reconcile accounts.
  • Prepare opening and closing entries
  • Input and post time and billing, post payments to proper accounts, make timely deposits
  • Prepare work papers on general ledger accounts for clients'
Bachelor of Science: Social Science of Economics, Expected in 2015
University of Oregon - Eugene, OR

Social Science of Economics

Associate of Science: General Studies, Expected in 2006
Lane Community College - Eugene, OR

General Studies

Associate of Science: Accounting, Expected in 2006
Lane Community College - Eugene, OR


MBA: Finance, Expected in 2017
Norwich University - Northfield, VT


  • QuickBooks
  • QuickBooks Pro
  • VISION (Financial Software)
  • VTHR (Payroll Software)
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Power Point
  • Fundware
  • Lacerte

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School Attended

  • University of Oregon
  • Lane Community College
  • Lane Community College
  • Norwich University

Job Titles Held:

  • Noncommissioned Officer Staff Sergeant (SSG/E-6) (MDAY Status)
  • Claires Management Specialist (40 hrs/Wk)
  • Noncommissioned Officer Sergeant (SGT/E-5) (MDAY Status)
  • Office Coordinator (40 hrs/Wk)
  • Cynthia's Bookkeeping (40 hrs/Wk)
  • 1/2 Time Director of Operation 1/2 Time Interim Executive Director (40 hrs/Wk)
  • Director of Operations (40 hrs/Wk)
  • Interim Executive Director (40 hrs/Wk)
  • Executive Manager (40 hrs/Wk)
  • Accounting Clerk (40 hrs/Wk)


  • Bachelor of Science
  • Associate of Science
  • Associate of Science
  • MBA

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