Assist the Chief Examiner/MV Inspector with all operational duties in the CoK-Driver's Licensing Department
PMVI (Periodic Motor Vehicle Inspections)
- Administer the new electronic safety check system
- Review photos of vehicles and required documents to ensure accuracy, completeness and to detect fraudulent activity
- Review daily generated exceptional reports; investigate "rejected" reports & make corrections accordingly
- Update the Motor Vehicles Data System Main Frame
- Follow-up on all administrative actions issued
- Assist the Chief Licensing Examiner and PMVI Inspector with all responsibilities & duties related to the PMVI System
- Reconcile daily fee payments against cashiering system
- Keep account of expenditures made for PMVI Program, including wages, fringe costs and all operating costs
- Prepare necessary adjustments to appropriate accounts, as needed
- Submit monthly income & expense reports to State of Hawaii-Dept of Transportation
- Prepare annual PMVI budget for approval by SoH-DoT; track all line items & ensure all accounts stay within approved budget
- Assist DMV & KPD in verifying information pertaining to safety check inspections
Drivers Licensing
- Perform daily audit of cashiering system
- Reconcile daily fee payments against the cashiering system & data systems
- Find transaction errors; make corrections accordingly
- Perform monthly reconciliation & balancing with AS400-NaviLine (CoK Accounting System)
- Perform annual reconciliation & balancing with AS400-NaviLine
- Prepare necessary adjustments
- Keep account of expenditures made for DL program including wages, fringe costs & all operating cost
- Prepare annual budget for approval by CoK -Dept of Finance; track all line items & ensure all accounts stay within approved budget
- Complete transfer of funds, as needed
- Reconcile pCard transactions on a weekly basis
- Reconcile pCard transactions to monthly bank statements
- Only authorized user of pCard for entire department
Commercial Driver License Program (CDL)
State Identification Card (SID)
Verify Legal Status (VLS)
Disabled Placard Program (DCAB)
- Reconcile daily fee payments & receipts
- Reconcile daily fee payments against cashiering system
- Audit transactions daily; make corrections as needed
- Submit monthly income & expense reports to State of Hawaii-Dept of Transportation
- Prepare annual budget for approval by SoH-DoT; track all line items & ensure all accounts stay within approved budget
- Renegotiate multiple vendor contracts on bi-annual basis
- Set-up BPOs with CoK-Dept of Purchasing and Dept of Finance on bi-annual basis; ensure timely payments
- Provide counter service as needed; including cashiering
- Answer phone calls, mail, e-mails & one-on-one inquiries
- Process all "by-mail" transactions
- Settle disputes/issues with customers
- Supervise/Support DL personnel (10)
- Purchase all departmental supplies, furniture & equipment utilizing pCard or Purchase Order
- Coordinate with vendors regarding delivery of all purchases; confirm payment completed by CoK-Dept of Finance
- Organize & maintain all office supply inventory in multiple storage locales
