Highly motivated administrative support professional offering versatile office management, planning and marketing skills.
Skills
Excellent communication skills
Results-oriented
Strong interpersonal skills
Confident and Proactive
Excellent planner and coordinator
Intermediate MS Office Suite knowledge
Proofreading
Sense of humor
Work History
Military Entrance Processing Station (MEPS) Liaison, 03/2012 - Current City Of San Antonio, Tx – San Antonio, TX, Design and implement office policies for the US Military Entrance Processing Station Liaison Office. Establish standards and procedures. Organize office operations and procedures. Monitor and record all phone calls. Receive reports such as daily recruit projections for each Military branch. Compile records of no-show and actual attendees. Brief recruits on room assignments, expectations and location/times for transportation to final entrance exams. Coordinate with General Manager to ensure that recruits receive clean rooms and adequate meals in accordance with Military Directives. Perform random room and kitchen facilities inspections. MainJessican and replenish inventory. Check stock to determine inventory levels. Anticipate needed supplies. Verify receipt of supplies. Prepare supply requisitions. MainJessican office equipment. Liaise with other organizations, agencies and groups. Ensure filing systems are mainJessicaned and up to date. Define procedures for record retention. Ensure protection and security of files and records. Ensure effective transfer of files and records. Transfer and dispose records according to Government retention schedules and policies.
Performed records research. Organized and analyzed information, Cross-checked and validated information. Prepared written reports. Drafted legal documents including briefs, appeals, wills, contracts and legal agreements. Prepared correspondence. Checked legal forms and documents for accuracy. MainJessicaned reference files. Organized and tracked case files. MainJessicaned law library. Co-ordinated law office activities such as subpoena delivery. Located and communicated with witnesses. Interacted with clients.
Receptionist, 2011 - 05/2011 Atkins & Markoff – City, STATE, Prepared and processed legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements. Mailed, faxed, or arranged for delivery of legal correspondence to clients, witnesses, and court officials. Received and placed telephone calls. Organized and mainJessicaned law libraries, documents, and case files. Scheduled appointments. Photocopied correspondence, documents, and other printed matter. Assisted attorneys in collecting information such as employment, medical, and other records. Drafted and prepared office memos. Completed various forms such as accident reports. trial and courtroom requests, and applications for clients. Prepared and distributed invoices to bill clients or pay account expenses.
Member Associate/Mortgage Loan Receptionist, 09/2008 - 05/2009 Langley Federal Credit Union – City, STATE, Received and screened visitors and telephone calls. Assisted customers and answered questions or appropriately referred them. Prepared and filed various mortgage documents. Received, opened, and distributed mail. Logged loan files for conditional approval, Exported loan information and ordered credit reports as requested. Assisted customers, realtors, and trade professionals with questions and problems courteously and promptly. Assisted and supported department personnel. Kept management informed of area activities and of any significant problems. Attended and participated in meetings as required.
Administration/Reception, 02/2006 - 02/2007 Virginia Gazette – City, STATE, Provided extensive customer service to subscribers of local newspaper to include subscription starts/stops/holds, change of address, accounts receivable, credits and complaints. Processed all incoming and outgoing mail including classified, FedEx, UPS and Airborne packages. Created and mainJessicaned customer information files, processed requests for order forms, and assisted Circulation Manager with a variety of administrative tasks. Handled all cash, check or credit card payments for subscriptions. Supplied sales and marketing support to sales reps.
Corporate Administration/Reception, 01/2005 - 11/2005 Delex Systems, Inc – City, STATE, Coordinated purchase and delivery of supplies through vendor contract and follow-up, while ensuring compliance with their contracts. Provided administrative support to Operations and Corporate Staff, including data entry, compiling and generating daily reports, and receiving and distribution of incoming correspondence, including classified materials. Screened visitors and incoming calls while mainJessicaning dedicated security and control measures.
Education
Associate of Arts: Business Administration, Expected in 2005 - American InterContinental University (AIU) - Hoffman Estates, IL GPA:
: Fashion Design and Merchandising Certificate, Expected in 2002 - Hartcourt Learning - Scranton, PA GPA:
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School Attended
American InterContinental University (AIU)
Hartcourt Learning
Job Titles Held:
Military Entrance Processing Station (MEPS) Liaison
