LiveCareer-Resume

middle school secretary resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary

25 years experience as a Administrative Assistant and School Secretary offering proven success delivering administrative support to school leaders. Reputation for positive attitude, determined work ethic and sound judgment. Adaptable to anticipate issues and proactively solve problems. Dependable, attention to detail and works well with others.

Skills
  • AR/AP
  • Cash deposit preparation
  • Database entry
  • Account balancing reconciliation
  • Sensitive material handling
  • Accounting skills
  • Multi-line phone systems
  • Excel spreadsheets
  • Records management systems
  • Recordkeeping and bookkeeping
  • Billing and coding
  • 10-key proficiency
  • Back office operations
  • Invoicing and billing
Experience
Middle School Secretary, 08/2006 to 06/2021
Fredericksburg Independent School DistrictFredericksburg, TX,
  • Communicated with parents, teachers and members of public with patient demeanor.
  • Handled confidential information regarding students carefully and with discretion.
  • Resolved issues with parents using active listening skills to de-escalate difficult situations.
  • Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
  • Oversaw school budget and submitted agenda items for approval.
  • Supported school director and teaching staff by greeting visitors, taking messages, responding to emails and completing clerical tasks.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled all incoming calls and directed callers to appropriate department or employee.
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Maintained data confidentiality when inputting [Type] and [Type] information into [Software] system.
  • Maintained all Activity Budgets and Athletic Budgets, Did all Purchase orders and submitted invoices.
  • Managed cash boxes for all sports. Paid all referees for the games.
Administrative Assistant, 08/2004 to 07/2006
Promedica Senior CareGig Harbor, WA,
  • Managed office duties, including ordering materials, organizing workspaces, answering emails and making phone calls.
  • Answered phones to direct callers, schedule appointments and provide general office information.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Answered and routed telephone calls and took messages.
  • Obtained scanned records and uploaded to database.
  • Delivered exceptional customer service through direct communication with clients and team members.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Processed financial documents, contracts, expense reports and invoices.
  • Managed incoming and outgoing mail, filing and meeting coordination.
  • Met incoming guests and clients, offering immediate assistance.
  • Created agendas, meeting notes and other documents to enhance collaborative process.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Generated documents including office correspondence and reports. Processed accounting, purchasing and budget documentation including accounts payable and accounts receivable support.
School Secretary, 08/1996 to 06/2004
Panama-Buena Vista Union School DistrictBakersfield, CA,
  • Handled confidential information regarding students carefully and with discretion.
  • Communicated with parents, teachers and members of public with patient demeanor.
  • Resolved issues with parents using active listening skills to de-escalate difficult situations.
  • Supported school director and teaching staff by greeting visitors, taking messages, responding to emails and completing clerical tasks.
  • Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
  • Oversaw school budget and submitted agenda items for approval.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
  • Sorted incoming mail and disseminated all correspondence to applicable departments.
  • Improved office efficiency, managing client correspondence, record tracking and data communications.
Education and Training
: Early Childhood Education, Expected in
San Juan College - Farmigton,
GPA:
High School Diploma: , Expected in 05/1981
Mayfield High School - Las Cruces, NM,
GPA:

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Resume Overview

School Attended

  • San Juan College
  • Mayfield High School

Job Titles Held:

  • Middle School Secretary
  • Administrative Assistant
  • School Secretary

Degrees

  • Some College (No Degree)
  • High School Diploma

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