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middle school administrative assistant resume example with 2+ years of experience

JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary

Positive and welcoming Administrative Assistant, providing both information and support to staff, students and parents. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.

Skills
  • Strong Organizational Skills
  • Appointment Coordination
  • Computers and Technology
  • Meticulous Attention to Detail
  • Multitasking and Time Management
  • Schedule Management
  • Database and Client Management Systems
  • Multi-Line Telephone Systems
  • Verbal and Written Communication
  • Judgment and Decision Making
  • Document and File Management
  • Professional and Courteous
  • Supply Inventory Control
  • Task Prioritization
  • Confidentiality and Data Protection
  • Problem Solving
  • Organizing and Categorizing Data
  • Critical Thinking
  • Writing and Editing Skills
  • Employee Communications
  • Electronic Records Management
  • Spreadsheet Tracking
  • Relationship Building
  • Database Maintenance
  • Highly Efficient and Productive
  • Fast Learner
Experience
08/2021 to Current Middle School Administrative Assistant Central Public School - ISD 108 | City, STATE,
  • Maintained and organized important files such as purchase orders and invoices.
  • Reviewed purchase orders to check for completeness and accuracy.
  • Managed administrative operations, purchase orders, quotations, time sheets and expense sheets.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
  • Supported office operations, managed client correspondence, tracked records and handled internal communications.
  • Proofed and edited letters and other correspondence to correct grammar and spelling errors.
  • Handled confidential information regarding students carefully and with discretion.
  • Communicated with parents, teachers and members of public with patient demeanor.
  • Resolved issues with parents using active listening skills to de-escalate difficult situations.
  • Supported school director and teaching staff by greeting visitors, taking messages, responding to emails and completing clerical tasks.
  • Maintained student transfer requests and withdrawal approval files.
  • Explained attendance policies and procedures and managed processing of absence and tardy notices.
  • Sorted incoming mail and disseminated correspondence to applicable departments.
  • Composed, proofread and distributed clean and professional business correspondence and internal team communications.
09/2020 to 05/2021 Long Term Substitute Central Public School - ISD 108 | City, STATE,
  • Provided notes and reports on school day activities to primary teacher.
  • Educated students in various subjects to provide seamless transition during absence of head teacher.
  • Enforced classroom routines to keep students on schedule and operating at consistent level.
  • Implemented lesson plans assigned by classroom teacher to educate students about key concepts.
  • Engaged students in discussions to promote interest and drive learning.
  • Maintained student attendance and assignment records to prevent lapses during teacher absences.
  • Managed high school classrooms during teacher absences.
  • Maintained strong knowledge of course requirements and school policies.
  • Followed lesson plans provided by classroom teacher to facilitate appropriate learning experience for students.
  • Taught students during teacher absences and kept up with lesson plans and student assignments.
08/2019 to 06/2020 Long Term Substitute- Art Teacher Central Public School ISD 108 | City, STATE,
  • Educated students in various subjects to provide seamless transition during absence of head teacher.
  • Enforced classroom routines to keep students on schedule and operating at consistent level.
  • Implemented lesson plans assigned by classroom teacher to educate students about key concepts.
  • Engaged students in discussions to promote interest and drive learning.
  • Maintained student attendance and assignment records to prevent lapses during teacher absences.
  • Differentiated classroom and small group instruction to meet needs of students with various learning styles and abilities.
  • Established and enforced rules for behavior and procedures to maintain order among students.
  • Managed high school classrooms during teacher absences.
  • Monitored appropriate use and care of equipment, materials, and facilities.
  • Utilized outlined grading procedures and assessment strategies to document and report on student growth, development, and understanding.
  • Delivered academic assistance to students and study aids to improve course material comprehension.
  • Engaged students and boosted understanding of material using focused instructional strategies and hands-on activities.
  • Maintained strong knowledge of course requirements and school policies.
  • Directed group activities to promote immersive, play-based learning.
Education and Training
Expected in 05/2014 Bachelor of Science | Psychology Northcentral University, San Diego, CA GPA:
Expected in 05/2010 Associate of Arts | General Studies North Central Missouri College, Trenton, MO GPA:
Expected in 05/2002 High School Diploma | Chillicothe High School, Chillicothe, MO GPA:

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Resume Overview

School Attended

  • Northcentral University
  • North Central Missouri College
  • Chillicothe High School

Job Titles Held:

  • Middle School Administrative Assistant
  • Long Term Substitute
  • Long Term Substitute- Art Teacher

Degrees

  • Bachelor of Science
  • Associate of Arts
  • High School Diploma

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