Medical Administrative Assistant resume example

Organizes and maintains filing systems for the Medical Director, Associate Medical Director and the Director of Operations of Medical Respite including but not limited to, confidential administrative files and policies and procedures as needed.

Coordinates schedules for Medical Respite clinicians and always ensures appropriate coverage; assists the Medical Director and Associate Medical Director in the accuracy of provider timesheets on ADP and manages provider time-off requests, as well as ensures yearly provider coverage and ensures coverage for clinician absences.

Arranges Jessicaings and maintains calendars for conference rooms, Medical Director and Director of Operations of Respite, and other senior respite managers as assigned.

Answers telephone in a professional manner, including taking and delivering messages in a timely manner.

Maintains inventories of supplies as needed.

Ensures proper and timely distribution of all incoming and outgoing mail for the Barbara McInnis House.

Collaborates with the Manager of Volunteer Services to facilitate coordination of volunteer projects at the Barbara McInnis House.

Covers the role of the Manager of Clinical Operations when she is out of the office.

Covers evening shifts for secretaries, when needed.

Manages patients’ belongings and valuables.

Oversees Petty Cash for Barbara McInnis House administration.

Direct administrative and operational support to the Respite Medical Director, Respite Associate Medical Director, and the Respite Director of Operations Provide first-hand support to the Directors with Jessicaing and/or conference coordination, managing operational calendars, managing provider clinical schedules, organizing special projects.

Other responsibilities include, maintaining medical respite administrative files, policies and administrative procedures, attending, setting agendas for, and preparing minutes for regular medical respite committee Jessicaings, and supporting the Directors in their daily work and organizational responsibilities. Organizes medical respite program data for reports and presentations.

Centralizes and organizes medical respite and as needed, program wide committees such as (but not limited to) Emergency Preparedness and Safety Taskforce (EPSTF), Pharmacy and Therapeutics and Clinical Care Committees; maintains and updates public folders with appropriate documents, including Jessicaing minutes.

Acts as the support staff to EPSTF and managing the MSDS binders in the building for OSHA compliance.

Collaborates with managers as needed to ensure the smooth planning of operations and events.

Supports event planning at the McInnis House, planning, scheduling and ensuring that all managers collaborate and are informed and that events are organized.

Implements and maintains databases requested by senior medical respite administrators.

Assists in documentation/correspondence preparation including Department of Public Health Reports.

Designs forms and other operational and promotional materials used by all departments at the medical respite program.