LiveCareer-Resume

medical administrative assistant resume example with 12+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Flexible Administrative Assistant passionate about patient care and aptitude for front desk duties as demonstrated over 20 years. With successful experience in fast-paced office settings. I am a hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. I also have expertise in payroll software, data entry and analyzing information. Looking to obtain a challenging position in an ethical and diverse company with the opportunity to learn new skills.

Skills
  • Spreadsheet management
  • Office administration
  • Statistical data gathering
  • Report Development
  • Contract agreement preparation
  • Report analysis
  • Relationship building
  • Documentation and reporting
  • Internal communications
  • Administrative support
  • Quality assurance
  • Vacation and Sick Leave Tracking
  • Time Tracking and Review
Work History
Medical Administrative Assistant, 11/2017 - Current
Bancroft Evesham, NJ,
  • My position is located within the Outpatient Services as an MSA Float at the VA Maryland Healthcare System, Baltimore.
  • My daily duties include, but not limited to, the following:
  • Reviewed, input and paid invoices for travel-related services.
  • Verified and finalized arrangements to deliver smooth and efficient travel for all veterans and employees.
  • Receives and screens visitors, telephone calls and personal inquiries.
  • Receives and reviews correspondence and determines proper action and/or routes it to appropriate staff members for evaluation and action
  • Receives telephone calls from medical center staff regarding emergent or non-emergent transportation problem and determines priority based on technical experience/knowledge and judgment
  • Enters transportation for patients on manifest and dispatches appropriate transportation company.
  • Manages vehicle vendors. Enters/receives, reviews, and processes all key requests to ensure patients security.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Submit and research payment vouchers/billing invoices with a automated system
  • Use computer systems or software to analyze financial data.
  • Enter financial data into an automated accounting system or spreadsheets, and retrieve reports on account and sub- account balances
  • Prepare procurement documents for open market, mandatory source purchases, and other contracts and agreements.
  • Functions as a liaison between medical center staff and the transportation vendors regarding schedules, rides in progress and rides completed and performs all duties associated with the travel request.
  • Use accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports
  • Create monthly financial reports to reflect current status of funds authorized, obligated, expended and balance remaining
  • Track expenditures and obligations, allocate and monitor status of funds, and report on status monthly, or as requested
  • Perform finance or budget work that involved both entering and retrieving financial data using a Financial and Business Management System (FBMS) or other related financial system.
  • Interpret and apply federal procurement regulations and small purchase guidelines
  • Perform timekeeping duties using automated payroll system to include entry and coding of time and attendance information according to standard operating procedures and policies
  • Communicate time and attendance/leave and human resources information to a variety of individuals within an office
  • Organize and coordinate work on payroll/time and attendance/leave where numerous tasks are involved.
  • Provide advice to office staff concerning payroll matters.
  • Initiate requests for personnel actions using an automated personnel system, such as the Federal Personnel and Payroll System (FPPS) or other federal or private sector staffing systems .
  • Advise employees on travel regulations and procedure.
  • Use automated software to make travel arrangements, prepare authorizations and vouchers.
  • Advise personnel on travel requirements/procedures/complexities related to temporary duty travel, vouchers and documentation
  • Make travel arrangements for office staff and modify travel arrangements as necessary to accomplish mission
  • Complete micro-purchase transactions for supplies, equipment, repairs and services using government purchase card in compliance with federal acquisition regulations and delegated authority
  • Review a variety of budget and financial data reports and compare them to office records to ensure, appropriate cost structure, availability of funds, or the status of sub-activities.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Develops and formulates field level budget including estimate, justifications, and all financial activities.
  • Reviews financial documents for accuracy.
  • Employee is required to hold a procurement warrant.
  • Provides instruction and training in all automated systems to include hands on training and continuing phone support.
  • Provides guidance and assistance to staff in all personnel functions.
  • Prepares reports associated with property, training, vehicle use, energy, equipment, safety, travel, and various other special reports as requested.
  • Arranges, attends, and prepares informational packets for meetings and conferences.

Lead Phlebotomist, 04/2011 - 11/2017
Sonic Healthcare Usa Boston, MA,
  • I was responsible for collecting a broad range of routine and emergency blood samples.
  • My daily duties include, but not limited to, the following:.
  • Performed the full range of receptionist, recordkeeping, and miscellaneous clerical duties in a Medical OutPatient Lab Facility.
  • Entered orders into EMR system efficiently and without errors.
  • Initiated, performed and documented quarterly coding audits for my supervisor.
  • Updated patient financial information to guarantee accuracy.
  • Reviewed, input and paid invoices for lab-related services.
  • Coordinated purchases; negotiates prices; determines payment method and delivery schedules and assures proper invoicing and record keeping for each of the cards.
  • Received and screened visitors, telephone calls and personal inquiries
  • Received and reviewed correspondence and determines proper action or routes to the appropriate staff for evaluation and action
  • Received telephone calls from patients, and staff regarding emergent or non-emergent laboratory problems and determined priority based on technical experience/knowledge and judgment
  • Entered all work orders for the problem and/or dispatches appropriate staff to manage or assist with the issue
  • Entered/received and processes all key requests to ensure building security.
  • Utilized active listening, interpersonal and telephone etiquette skills when communicating with others.
  • Scheduled office meetings and client appointments for staff teams.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Developed and formulates field level budget including estimate, justifications, and all financial activities.
  • Submitted and research payment vouchers/billing invoices in an automated system.
  • Functioned as a liaison between medical staff, fellow employees and upper management regarding work schedules, work in progress and work completed.
  • Entered financial data into an automated accounting system or spreadsheets, and retrieve reports on account and sub- account balances
  • Prepared procurement documents for open market, mandatory source purchases, and other contracts and agreements
  • Used accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports.
  • Created monthly financial reports to reflect current status of funds authorized, obligated, expended and balance remaining
  • Tracked expenditures and obligations, allocate and monitor status of funds, and report on status monthly, or as requested
  • Monitored open obligations and contracts, and assist with required paperwork for modifications of open contracts, and recovery of unused funding.
  • Interpreted and apply federal procurement regulations and small purchase guidelines.
  • Performed timekeeping duties using automated payroll system to include entry and coding of time and attendance information according to standard operating procedures and policies
  • Communicated time and attendance/leave and human resources information to a variety of individuals within an office
  • Organized and coordinate work on payroll/time and attendance/leave and human resources activities where numerous tasks are involved.
  • Provided advice to office staff concerning payroll matters.
  • Initiated requests for personnel actions using an automated personnel system, such as the Federal Personnel and Payroll System (FPPS) or other federal or private sector staffing systems .
  • Advised/Assisted and trained all employees on labatory regulations and procedure.
  • Used automated software to make travel arrangements, prepare authorizations and vouchers.
  • Made travel arrangements for my immediate supervisor and modify travel arrangements as necessary.
  • Completed micro-purchase transactions for supplies, equipment, repairs and services using government purchase card in compliance with federal acquisition regulations and delegated authority
  • Reviewed a variety of budget and financial data reports and compare them to office records to ensure, appropriate cost structure, availability of funds, or the status of sub-activities
  • Searched the patient health record to find documentation justifying code assignment based on an expanded knowledge of the organization and structure of the patient record.
  • Adhered to accepted coding practices, guidelines and conventions when choosing the most appropriate diagnosis, operation, procedure, ancillary, or Evaluation and Management code to ensure ethical, accurate, and complete coding.
  • Verified signatures and checked medical charts for accuracy and completion.
  • Reviewed patient charts to better understand health histories, diagnoses and treatments.
  • Interacted with physicians and other healthcare staff to ask questions regarding patient services.
  • Strengthened quality controls to enhance revenue and control downtime.
  • Helped develop life cycle cost analysis of projects and/or performing cost benefit evaluations of current or projected lab procedures.
  • Acquired supplies, services, and construction by purchase, rental, or lease through delivery orders.
  • Handled conflicts and problems in dealing with customers and staff constructively and appropriately.
Medical Assistant Instructor, 01/2009 - 05/2011
Ross Education, Llc Hopkinsville, KY,
  • My position was located within the Medical Assistant Program department at Medix School, Baltimore.
  • I was responsible for instructing a medical assisting class on CPT and ICD 9/10 coding, phlebotomy, hematology, infectious disease, medical terminology ...etc.
  • My daily duties include, but not limited to, the following:.
  • Instruct assigned courses in accordance with course competencies/objectives.
  • Provided support during classes, group lessons and classroom activities.
  • Created lesson materials, visuals and digital presentations to supplement lesson plans.
  • Led and prepared lectures for budgeting and billing procedures, purchasing agent, how to handle stock and coordinates purchases through vendors.
  • Informed students about course requirements, evaluation procedures, and attendance policies.
  • Worked with supervisors, co-workers, and students to reduce the backlog of incomplete assignments and supply order for the school.
  • Advised pupils on how to track and provide follow-up on all request that are part of corrective actions from reviews and audits.
  • Instructed students on how to submitted and research payment vouchers/billing invoices in an automated system
  • Advised students on computer systems or software to analyze financial data.
  • Assisted students with entering financial data into an automated accounting system or spreadsheets, and retrieve reports on account and sub- account balances
  • Prepared procurement mock documents for students to show open market, mandatory source purchases, and other contracts and agreements.
  • Instructed pupils on different accounting methods and procedures to maintain, balance, and reconcile multiple accounts, adjust discrepancies, verify accuracy of data, and prepare reports
  • Created and instructed students monthly financial reports to reflect current status of funds authorized, obligated, expended and balance remaining .
  • Tracked expenditures and obligations, allocate and monitor status of funds, and report on status monthly, or as requested
  • Performed finance or budget work that involved both entering and retrieving financial data using a electronic financial system.
  • Instructed students on contracts, and the required paperwork , and recovery of unused funding.
  • Informed my students on federal procurement regulations and small purchase guidelines
  • Organized and coordinate work on students attendance/leave and human resources activities where numerous tasks are involved.
  • Provided advice to students on basic payroll issues.
  • Advised students on employee on travel regulations and procedure.
  • Used automated software to make travel arrangements, prepare authorizations and vouchers.
  • Advised personnel on travel requirements/procedures/complexities related to temporary duty travel, vouchers and documentation
  • Informed student on how to make travel arrangements for office staff and modify travel arrangements as necessary to accomplish mission
  • Briefed students on completing micro-purchase transactions for supplies, equipment, repairs and services using company purchase card in compliance with federal acquisition regulations and delegated authority
  • Reviewed a variety of budget and financial data reports with students and compare them to office records to ensure, appropriate cost structure, availability of funds, or the status of sub-activities
  • Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
  • Initiated, performed and documented quarterly coding audits for my supervisor.
  • Educated the students on the principal diagnosis and principal procedure (when applicable) for every inpatient discharge; also identifies significant complications and/or co-morbidities treated
  • Used a variety of window based applications in day to day activities and duties, such as Outlook, Excel, Word, Citrix, Access and Nuance; competent in use of the health record applications as well as the encoder product suite.
  • Worked within a team environment; supported peers in meeting goals and deadlines; flexible and handles multiple tasks; worked under pressure; and copes with frequently changing projects and deadlines.
  • Advised students on accepted coding practices, guidelines and conventions when choosing the most appropriate diagnosis, operation, procedure, ancillary, or Evaluation and Management code to ensure ethical, accurate, and complete coding.
  • Educated student on how to performs a comprehensive review of the patient health record to abstract medical, surgical, ancillary, demographic, social, and administrative data to ensure complete data capture. Patient health records may be paper or electronic.
  • Handled conflicts and problems in dealing with students constructively and appropriately.
Education
MEDICAL ASSISTANT : MEDICAL ASSISTANT, Expected in 04/2000
-
MEDIX SCHOOL - Towson, MD,
GPA:
Status -

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • MEDIX SCHOOL

Job Titles Held:

  • Medical Administrative Assistant
  • Lead Phlebotomist
  • Medical Assistant Instructor

Degrees

  • MEDICAL ASSISTANT

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: