Media Assistant - Executive Clerk Resume Example
Energetic Administrative Assistant with 30+ years experience in high-level executive support roles. Organized and professional. Specializing in administrative support to busy offices. Committed to delivering high quality results with little or no supervision. Focused on driving productivity by leveraging strong front office management skills.
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- Assists children, teachers, and parents with library materials.
- Type school newsletter and weekly reports for Associate Principal.
- Direct students and parents in the Office and help with daily activities.
- File, type, and answer telephones, and assist the CRC when needed.
- Cover classrooms and assist during testing with monitoring and materials.
- Collect, review, and file lesson plans for the Associate Principal.
- Acquire substitutes for absent teachers and keep all related reports updated.
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Planned meetings and prepared conference rooms.Maintained an up-to-date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Serve on various school committees (i.e., Hospitality, Career Planning).
- CRC for summer school TASK makeup - chancery program 2013-Present Responsible for 1198 Freshman, upkeep of CUM files, transfer, receiving, voe, act and sat test scores. Housing of CUM files securely, checking in and out. Executive clerk for 5 counselors, and 2 vice principals. Observer of 15 office workers. Request of student records going and coming. Enrolling of incoming 9th graders. Responsible for monitoring whether the copiers and fax machines are appropriately maintained (paper, toner, etc.). Service requests are to be made as necessary: photocopy and fax requests are to be made efficiently and accurately; and as necessary. Assist Personnel Services by Xeroxing, scanning, typing, filing, sending e-mails, assembling agendas and other materials, and scheduling appointments. Assist with mail out of various materials. Responsible for updating the electronic directory and departmental addresses when employees are hired or terminated. Updates Personnel and Administrative Services website regarding directory information, job postings, and committee meetings. Maintain up-to-date lists of the departmental staff, phone numbers, and locations. Perform a variety of duties as assigned by the Assistant Principal according to the daily needs and operation of the 9th grade house. This may include performing errands, contacting individuals regarding meetings, scheduling interviews, parent conferences, 504 and SSI meetings. Reporting services/repairs needed, distributing mail, filing, typing, and acting as a receptionist for House 1 9th grade office.. Substitute Teacher
- Check classroom conditions.
- Locate the daily lesson plan, seating chart, classroom rules, and consequences.
- Check classroom roster and complete attendance form.
- Conduct classroom instructions ensuring all class work is completed.
- Assist in School's Office when coverage is needed. EZ Money Loan Services Dallas, Texas CSR/Loan Services Manager
- Balance and reconcile daily cash control for incoming cash payments on signature loans.
- Perform account maintenance to resolve deposit and/or corrections.
- Setup, maintain and supervise internal filing systems for 1000+ customers.
- Plan work schedules, daily assignments and customer relations with other businesses.
- Conduct interviews, hire, reprimand, and supervisor three customer service representative staff members.
- Keep daily reports on loan balances and plan strategies for marketing.
- Conduct and make approximately 100 follow-up calls per week.
- Coordinate and conduct training for staff in various areas of the business. Ensure customer counter area and store is clean and stocked with the supplies necessary to conduct daily business.
- Ensure store appearance (internal and external) is maintained to company standards.
- Call banks to determine if checks returned for non-sufficient funds (NSF) can be collected.
- Make bank runs to collect on NSF checks.
- Courtesy calls
- Handle and count currency, cash, and coins to include managing a cash drawer, counting cash deposits, moving cash from secure safe to cash draw and other cash handling requirements.
- Participate in roadside marketing as needed.
- Participate in field collections as needed
- Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
- Provide technical support for the labor/management, employee relations, and classification, staffing and training.
- Expedite objective resolutions of employment, work-related issues; suggest alternative measures for resolving disputes and employee conflict resolution.
- Compile information through audits and incumbents for internal classification reviews.
- Scan employment application and potential new hires. Attend job fairs recruiting for potential government employees. Classification Assistant
- Coordinate and setup job positions, including transferring positions to various fields upon request.
- Compile and write job descriptions up to Level GS-9 and perform job description maintenance for updates/modifications.
- Track and update personnel actions through a government program, including counseling staff on personnel action process.
- Partner with management, employees, and outside agencies to forecast classification needs and establish strategies to meet those needs.
- Assist the classification program by obtaining documentation for surveys and collaborating with classifiers to implement classification standards.
- Received and screened a high volume of internal and external communications, including email and mail.Managed daily office operations and maintenance of equipment.Created weekly and monthly reports and presentations.Posted open positions on company and social media websites.Made copies, sent faxes and handled all incoming and outgoing correspondence.Maintained an up-to-date department organizational chart.Planned meetings and prepared conference rooms.
Part Time 1997-2005, Worked in bank lock box, processing payments for clients.
Recruited, hired and trained 4 new employees for the Loan Services Department Mentored, coached and trained. Identified inefficiencies and made recommendations for process improvements. Built and maintained effective accounts receivable and cash flow monitoring systems. Balanced and reconcile daily cash control for incoming cash payments on signature loans. Performed account maintenance to resolve deposit and/or corrections. Setup, maintain and supervised internal filing systems for 1000+ customers. Plan work schedules, daily assignments and customer relations with other businesses. Keep daily reports on loan balances and plan strategies for marketing. Conducted and made approximately 100 follow-up calls per week.
Certification of Training Word Processing
Student government representative
Microsoft Office Applications Certificate
Office Administration coursework
- Top Performer 2001 Cash Award
- 20-Year Service Award Federal Gov't
- Nominated officer of Dallas ISD Northeast Council of PTAs
Certification of Training Office of Word Processing
Executive Board Member - for Skyline PTSA
Skyline Library Club for readers.
Sponsor for Skyline Silk Flag Team (Skyline Marching Band)
Nominated officer of Dallas ISD Northeast Council of PTA
Pop Warner PeeWee Cheerleader Coach
Toastmasters - 1st place Best Speaker
Top Performer - Cash Award
20 Year Service Award Federal Government
5 year service pin - Skyline High School - America's first Magnet School
Typing (85 wpm)
10 key calculator by touch (12,000+ ksph)
Meridian and Lync telephone systems
MS Word
EXCEL
PowerPoint
Lotus Notes
People Soft
Outlook
Data Entry
Image Scanner
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Resume Overview
School Attended
- Anna Burdick Voc High
Job Titles Held:
- Media Assistant - Executive Clerk
- Human Resources Assistant
- Imagine Keyer
- CSR/Loan Services Manager
Degrees
- High School Diploma : Office Training and Word Processing 1976
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