High-performing Administrative Assistant with extensive experience working with a diverse client base
and delivering results.High-performing Administrative Assistant with extensive experience working with a diverse client base and delivering results.
Microsoft Office Software, including Word, Excel,
PowerPoint, Quick books, Publisher, and Outlook,
Redbooth, Fish bowl, ITAS and STRATA
Improved office organization by compiling quarterly budget reports, financial spreadsheets,
organizational charts and company data reports using advanced Microsoft Excel functions.
Marketing Sales Associate January 2015 to CurrentMiami, FL
Coordinate with design team to ensure right colors, message, logo and other request by customer Responsible for sourcing local vendors -worldwide Responsible for order process including the purchase order with price quantity of product and delivery date Responsible for posting all client request via redbooth and order preproduction samples Responsible for providing to existing customer new ideas and products that fit their company Provide timely feedback to the president CEO regarding any issues Provide customer quotes and maintain record Responsible for distributing workflow as needed to employees.
Responsible for updating client CRM for the company Meet with clients to close deals grossing to 1.2 million dollars Responsible for providing quotes to our clients Responsible for sales margin cost Responsible for all sales opportunity currently opened Responsible for making sure production is running on time to meet clients ETA of product Making sure all invoices are paid after 10days of delivery Responsible for confirming all orders RFQ.
Office Administrator Account manager January 2013 to January 2015Marlow Adler Abrams attorney at Law/ VSBROOKS ADVERTISING - Coral Gables
Managed incoming and outgoing calls Processed in and outgoing mail handled all UPS, FEDEX, USPS orders Entered client data Greeted Clients while providing great customer service Process checks for accounts payable Kept Lawyers client list up to date on Client profile Verified and logged in deadlines.
Organized and scheduled team building events along with office manager Provided assistant to accounting department Client services / coordinator/ Contracted / Temp Provide permits for commercial shoots Made sure all clientele needs are taken care of and documented Analysis charts of upcoming profits Schedules media time on STRATA database Approve all media documentation against legal documents Proofread all documentation before press release Coordinate times and locations of shoots In charge of accounts payables QuickBooks processed all vendor invoices Scanned all documents into database Responsible for client follow up and closing accounts.
Front desk administrator/Logistics Coordinator January 2010 to January 2013ED&F Man Sugar Limited - Miami, FL
Responsible for the execution of contracts for the Caribbean & US market In charge of coordinating with producers and export agencies in Colombia, Guatemala, Mexico and Central America Ensure clients delivery around the region Managed container, railcar and truck shipments within the Caribbean & US market Responsible for preparing, reviewing and dispatching appropriate export documentation in efforts to facilitate the importation process at destination Liaised with international shipping lines on a day to day basis in efforts to secure competitive freight rates managed the day to day relationship with the regions key clients and prepared an ongoing shipment plan to meet client's demands Responsible for preparing payments to suppliers, freight lines, supervision and insurance agents Provided clients with excellent customer service and proactively sought solutions for on-going issues such as delayed shipments, quality issues, insurance claims and bookings Reported clear and concise information regarding shipment flows Answered calls in the Front Desk; Provided customer service and greeted clients Responsible for scheduling on and off-site meetings for senior managers across the region Liaised with suppliers and managed the office supply inventory on a weekly basis Prepared travel itineraries and negotiated lower fares through travel agencies Planned and scheduled off-site team building events including: Charity, sporting events, team building seminars, luncheons, dinners and holiday parties Responsible for the process and handling of confidential documents Assisted the Office Manager with administrative duties Responsible for being the main point of contact for ad-hoc requests Provided administrative help to the human resources department Handled human resources files and kept them up to date for our company of 500 + employees.
DiplomaCoral Gables Senior High School - Coral Gables, FL
Associates Degree : Mass CommunicationsMiami Dade College - Miami, FLMass Communications
Bachelor Degree : Mass CommunicationMiami, FLMass Communication