LiveCareer-Resume

Marketing Events Coordinator resume example with 14 years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Hardworking and reliable, highly organized, proactive and punctual with team-oriented mentality. Enthusiastic with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Excited to begin new challenge with successful team.

Skills
  • Event calendar management
  • Workflow management
  • Vendor management
  • Cost estimating
  • Crisis management
  • Contract negotiations and administration
  • Special events planning
  • Guest relations
  • Catering coordination
  • RFI Scanners
  • Supervision
  • Planning and coordination
  • First Aid/CPR
  • Process improvement
  • Customer service
  • Organization
  • Communications
  • Project organization
  • Relationship development
  • Team building
  • Problem resolution
  • Team management
  • MS Office
Experience
Marketing Events Coordinator, 11/2019 - Current
Care Solace Cardiff, CA,
  • Organized venues, budgets, catering and event timelines for all customer facing events.
  • Designed and maintained spreadsheets documenting vendor, facility and guest information.
  • Maintained close communication with clients to mitigate service issues.
  • Assessed events planning services and related costs.
  • Coordinated vendors, timelines and budgets for events.
  • Attended and participated in industry events.
  • Negotiated contracts, collected fees and booked venues for events.
  • Recommended money-saving strategies for events.
  • Provided excellent service and attention to customers both face-to-face and through phone conversations.
  • Improved customer satisfaction by finding creative solutions to problems.
  • Recognized by management for providing exceptional customer service.
  • Collaborated with others to discuss new Fly-In opportunities.
  • Handled all delegated tasks, including show set up and tear down.
  • Initiated negotiations with vendors and subcontractors to maintain $500,000 event budget.
  • Organized corporate luncheons, dinners, conferences and special events.
  • Managed catering services, audio-visual services and housekeepers.
Event Project Lead, 09/2017 - 11/2018
Kings County Hanford, CA,
  • Updated project plans based on changing objectives, specifications and staff availability.
  • Set forth contingency plans and monitored the progress and risks of various projects
  • Maintained close connection with project personnel to quickly identify and resolve problems.
  • Inspired and motivated team members.
  • Scheduled team meetings and collaborated with 15-20 other team members.
  • Promoted, planned and executed 15 projects per year.
  • Identified, addressed and either resolved or escalated project issues.
  • Delivered 15 projects per year with consistent record of meeting timeline, scope and budget requirements.
Executive Secretary, 05/2011 - 09/2018
Aleris International, Inc Greensboro, GA,
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Coordinated executive schedules for team of 8 senior leaders.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Coordinated executive and senior management day-to-day meeting and travel schedules.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Executed special objectives and projects in response to executive team requests.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel to international locations.
  • Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
Executive Assistant, 05/2006 - 05/2011
Genesis Health System City, STATE,
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Planned and executed corporate meetings, lunches and special events for groups of 500 + employees.
  • Scheduled large-scale corporate meetings and events and recorded meeting minutes.
  • Collaborated with senior leadership to support new projects.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Served as Executive Assistant to Executive Director providing high-level support on broad range of business initiatives.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Drafted and reviewed equipment maintenance work requests.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Facilitated accurate schedule management and event coordination for senior leadership.
  • Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Maintained office supplies by checking stocks and placing orders.
  • Produced professional and error-free letters, presentations and spreadsheets.
  • Maintained professional administrative discretion.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Coordinated executive and senior management day-to-day meeting and travel schedules.
Education and Training
Bachelor of Science: Business Management And Marketing, Expected in 12/2014
-
Purdue University - Davenport, IA,
GPA:

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Purdue University

Job Titles Held:

  • Marketing Events Coordinator
  • Event Project Lead
  • Executive Secretary
  • Executive Assistant

Degrees

  • Bachelor of Science

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: