Marketing Events Coordinator resume example with 14 years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Summary
Hardworking and reliable, highly organized, proactive and punctual with team-oriented mentality. Enthusiastic with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Excited to begin new challenge with successful team.
Skills
Event calendar management
Workflow management
Vendor management
Cost estimating
Crisis management
Contract negotiations and administration
Special events planning
Guest relations
Catering coordination
RFI Scanners
Supervision
Planning and coordination
First Aid/CPR
Process improvement
Customer service
Organization
Communications
Project organization
Relationship development
Team building
Problem resolution
Team management
MS Office
Experience
Marketing Events Coordinator, 11/2019 - Current Care Solace – Cardiff, CA,
Organized venues, budgets, catering and event timelines for all customer facing events.
Designed and maintained spreadsheets documenting vendor, facility and guest information.
Maintained close communication with clients to mitigate service issues.
Assessed events planning services and related costs.
Coordinated vendors, timelines and budgets for events.
Attended and participated in industry events.
Negotiated contracts, collected fees and booked venues for events.
Recommended money-saving strategies for events.
Provided excellent service and attention to customers both face-to-face and through phone conversations.
Improved customer satisfaction by finding creative solutions to problems.
Recognized by management for providing exceptional customer service.
Collaborated with others to discuss new Fly-In opportunities.
Handled all delegated tasks, including show set up and tear down.
Initiated negotiations with vendors and subcontractors to maintain $500,000 event budget.
Organized corporate luncheons, dinners, conferences and special events.
Managed catering services, audio-visual services and housekeepers.
Event Project Lead, 09/2017 - 11/2018 Kings County – Hanford, CA,
Updated project plans based on changing objectives, specifications and staff availability.
Set forth contingency plans and monitored the progress and risks of various projects
Maintained close connection with project personnel to quickly identify and resolve problems.
Inspired and motivated team members.
Scheduled team meetings and collaborated with 15-20 other team members.
Promoted, planned and executed 15 projects per year.
Identified, addressed and either resolved or escalated project issues.
Delivered 15 projects per year with consistent record of meeting timeline, scope and budget requirements.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures.
Researched topics of interest and culled gathered information to produce concise reports.
Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Managed director's calendar and prepared meeting agenda and materials.
Coordinated executive schedules for team of 8 senior leaders.
Collaborated with other administrative team members, human resources and finance department on special projects and events.
Managed sensitive information with discretion while providing administrative support to executive teams.
Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
Coordinated executive and senior management day-to-day meeting and travel schedules.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Updated and implemented administrative and executive support policy changes and monitored effects.
Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
Executed special objectives and projects in response to executive team requests.
Arranged appropriate travel, visas, agendas, necessary contacts and country information for executive travel to international locations.
Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
Executive Assistant, 05/2006 - 05/2011 Genesis Health System – City, STATE,
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