Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
To secure a position within a progressive organization that taps creative and innovative thinkers, encouraging mutual growth and development.
  • Photoshop for MAC
  • iWork for MAC
  • MAC applications
  • Excel 
  • Filemaker Professional for MAC
  • Microsoft Office Suite
  • Microsoft Outlook
  • Entourage Email Archive
08/2010 to 10/2011
Marketing Coordinator Tri Pointe Homes Folsom, CA,
  • Managed ongoing list of advertisers per magazine (approximately 50 ads per issue)
  • Coordinated with graphic designer, sales team, editor and publishers to bring issues to print
  • Maintained business relationship with advertisers and contacted them each issue for new ads/edits/approvals
  • Created advertorial for speciality page advertisers
  • Performed final QC of each issue ensuring grammar, format and composition prior to distribution
  • Researched and collected new qualified advertising opportunities and leads for current sales team
  • Pitched local celebrity interview ideas and created list of interview questions; coordinated interview process including scheduling, recording, transcribing, editing, image collection and approvals.
09/2006 to 10/2008
Administrative Assistant Penske Automotive Group Roswell, GA,
  • Assisted President and VP of company, as well as Sales, Marketing and Engineering VPs with all administrative tasks including creation of form letters
  • QC all salesforce expense reports
  • Designed presentations for sales, marketing, engineering and safety departments
  • Planned and managed international sales training sessions including all logistics
  • Assisted in creating marketing and design materials for trade shows such as banners, brochures, images and poster; managed and staffed onsite trade show booth
  • Maintained inventory lists and new orders for office supplies and marketing materials/promotional materials
  • Managed administrative details for sales force fleet including maintenance, title and insurance.
  • Arranged domestic and international travel including flight, hotel, trainings/meetings, visas and other international documents.
04/2006 to 06/2006
Assistant Project Manager Tdindustries, Ltd. Midland, TX,
  • Channeled all communication between Media Two and client
  • Assisted marketing director for value-added projects; researching to compose co-promoter list, making follow up calls, updating client with weekly status
  • Composed publication schedules
  • Created and mailed solicitation piece to over 1,000 companies.
06/2004 to 04/2006
Advertising Traffic Coordinator , ,
  • Channeled all communication, advertisements, contracts between sales and advertising departments
  • Constructed comprehensive database of advertisers per issue for over 15 publications; ongoing updates required for layout, reporting and billing purposes
  • Managed corporate accounts alongside sales representative; processed orders, communicated all details with accounts, and maintained critical documents
  • Communicated with up to 30 advertisers on a daily basis; collecting ads, sending artwork for approval, conveying changes to sales and art departments
  • QC for all incoming/outgoing contracts and advertisement layout; checking art specifications, updating contact information, obtaining approvals, ensuring rules and regulations are met
  • Cross-functionally trained to assist sales managers during critical points in the business cycle
  • Produced and maintained inventory of company media kits, keeping clients up to date on publications, advertising options and rates
  • Designed and generated weekly reports for company executives, to include: goals and profit met by sales team, comparative sales totals from previous issues, breakdown of sales per account executive
  • Composed corporate communication alongside sales team to reach advertisers and coordinated entire mass mailing process to over 50 clients
  • Supported department director and the organization of special projects and daily functions as needed
  • Compiled monthly and daily UPS and postage reports
  • Sorted daily mail and handled all incoming checks and bank deposits 
Other Experience
9/2011 to 6/2017    Children & Company Cooperative Preschool 
  • Served as substitute teacher, working closely with teachers to execute lesson plans
  • Assisted children with lessons and assignments while maintaining a safe, creative and fun environment.
  • Developed schedule and procedures including daily nutrition guides and volunteer guidelines
  • Assisted in planing and coordinating fundraisers; worked with local businesses for donations
  • Researched and coordinated field trips
Education and Training
Expected in May 2003
Bachelor of Science: Early Childhood Education
University of Maryland - College Park, MD
Certification: Early Childhood Education (PreK-3)
photoshop, advertising, events, expense reports, graphic designer, logistics, mailing, marketing materials, promotional materials, sales, sales training, scheduling, spread sheet, trade shows, travel arranging

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Job Titles Held:

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  • Administrative Assistant
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  • Advertising Traffic Coordinator


  • Bachelor of Science

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