marketing and events coordinator resume example with 15+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
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Professional Summary
Experienced Marketing and Event Coordinator for 15 years in GlaxoSmithKline (GSK). Expert in all elements of event and congress planning, including vendor management, venue sourcing and locations consideration, price and contract negotiations, timeline developments, logistical coordination, budget administration. Adept in coordinating pre, on and post events logistics such as travel arrangements, visa requirements, accommodations, meals and ground transportations.
While in this role, have been instrumental in delivering meeting and events cost efficiency by saving at least 30% on the budgeted cost without any compromise to quality of the event.
Skills
Regulatory and Legal Compliance
Accommodation Organization
Administrative Recordkeeping
Contract Negotiation
Conference and Convention Planning
Security Oversight
Event Registration Management
Requirements Gathering
Participant Logistical Arrangements
Work History
Marketing and Events Coordinator, 11/2008 to 03/2021 Brown Advisory – New York, NY,
Supported Senior leadership for all meetings and events and ensures to deliver cost efficiency savings of 30% lower that budget without any compromises on quality of events.
Manages venue sourcing, locations and logistics for all GSK major meetings, events and conferences such as; Sales Conferences, Product launches, Exhibits, Summit, Training Programs and Senior Managements meeting, incentive trips in both local and international locations.
Recommend venue locations for events with includes information related to country location, hotel venue, travel requirements, flights availability and air travel duration, weather and meeting rooms and conferences capacity.
Provides events briefing to partner company that will provides services on hotel accommodation arrangements, meeting rooms, flights options and travel duration, visa requirements, ground transportation, foods and catering during event.
Manages price negotiation from accredited vendors that will provided services during event.
Manages logistical coordination between GSK and accredited agency providers for all travel arrangements.
Coordinates with GSK Security team and other compliance department to ensure that travels and meeting are safe and in accordance with GSK Travel policy and governance.
Supervised onsite team of caterers, audio-visual technicians, and facility management team.
Monitors all cost and expenses related to event and ensure that all contracted party are properly documented and paid.
Ensures that events and conference budget will be properly tracked and recorded.
Manages and arranges executive meetings and dinners that will be held outside office which includes, food options review, locations, accessibility and safety.
Conducts after event survey for feedback for further improvements via GSK Survey sites.
Manages Third Party Oversight (TPO) for accredited vendors evaluation.
Marketing Coordinator, 05/2006 to 11/2008 Mccarthy Building Companies, Inc. – Lansing, MI,
Organized logistics for marketing and proposal strategy meetings.
Manages workflow within marketing department on promotional materials job orders, distribution and payments.
Manages delegates travel and logistical needs for delegates participation on various International Medical Congresses and Exhibitions hosted by 3rd party medical societies and associations like: Registration, hotel accommodation, flights, visa documentation meals and ground transportation.
Planned and executed incentive trips and dinners that will be hosted by Senior Leadership Team.
Supports procurement department on venue sourcing, price negotiation, meetings with vendor.
Admin Supervisor, 01/2006 to 05/2006 Inter Mark Marketing And Advertising – City, STATE,
Monitors overall business activities for Dubai Office.
Oversee office inventory activities by ordering and requisitions and stocking and shipment receiving.
Established workflow processes, monitored daily productivity and quotation submissions.
Follow up on collectable accounts from clients to ensure at least 75% collections within month.
Provided employee support and feedback to stakeholders.
Collaborated in timely processing of billing and accounts receivables to clients.
Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management
Education
Bachelor of Science: Business Administration And Accounting, Expected in 10/2022 to Mountain View College - Philippines, GPA:
Ph.D.: PhD in Management, Expected in 03/2004 to Saint Joseph Institute of Technology (SJIT) - Philippines, GPA:
MBA: Business Management, Expected in 03/2002 to Saint Joseph Institute of Technology - Philippines, GPA:
Certifications
Meeting Management, Harvard Manage Mentor, Harvard Business Publishing. July 19, 2014
Career Management, Harvard Manage Mentor, Harvard Business Publishing, June 28, 2014
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