logistics specialist and administration resume example with 17+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Executive Profile
Expert in financial management, supply requisitioning, and administration. Conducted professional training in all facets of supply procedures and related administrative functions enabling his team to accurately respond to high tempo work environment while providing outstanding customer service. Stellar leader with natural ability to communicate with others to maximize results through team work.
Skill Highlights


  • Inventory Management
  • Warehouse Management
  • Personnel Management
  • Supply Requisitioning
  • Budget Administration
  • Shipping and Receiving 
  • Administration Support
  • Event Coordinator
  • Command Managed Equal Opportunity Advisor
  • Secret Clearance



  • Positive attitude
  • Skilled multi-tasker
  • Focused and driven
  • Customer service oriented
  • Leads by example
  • Devoted
  • Dependable
  • Patient and diligent
  • Self-starter


Core Accomplishments
  • Extensive experience in supply management, inventory evolutions, financial audits, and process monthly certifications for Government Purchase Card Program.
  • Manages software programs such as Access and Microsoft programs with accounting software to record, store, and analyze financial records.
  • Requisitioned over 800 line items of maintenance and office supplies while managing annual budget of $800,000.
  • Revamped official and personal mail manager instructions while training and qualifying 6 new personnel as mail handler.
  • Initiates and reviews routine correspondences, personnel evaluations and awards, maintaining reading boards for civilians and military for the whole department.
  • Incorporated changes to department's Mail handling Standard Operating Procedure led to receiving "Excellent" in 2014 and 2015 annual inspections.
  • Supervised 15 personnel in storeroom operations and trained 32 staff personnel on safety procedures and transport of fresh fruit and vegetables.
  • Achieved 99% accuracy during 2012 storeroom audit of over 10,000 stocked items.
  • Revamped Quality Assurance procedure and created major process improvements.
  • Documented the transfers of  all parts, equipment and furniture's no longer required.   
  • Assembled product containers and crates for multiple shipments.
  • Packed containers and re-pack damaged containers for disposal.
  • Coordinated huge events within a large department.



Professional Experience
07/2013 to Current
Logistics Specialist and Administration Air Operations Department NAS Jacksonville City, STATE,


  • Annually maintains Operating Target (OPTAR) for Air Operations department of over $820K non-labor funding. 
  • Generated and tracks labor contract worth over $400K enabling Air Operations department in providing vital services to accomplish its mission.
  • Process receipts, maintain inventory, issue materials to work center supply clerks, maintain and upkeep local stock records,  reorder materials at low point and document all outbound shipments.
  • Prepare standard reports such as variances between actual and estimated costs, and perform research for new and discontinued items. 
  • Reconcile monthly reports to validate all outstanding materials/orders.
  • Coordinates with base supply organizations to obtain material status information, follow up on urgently required items, and/or expedite delivery of materials.
  • Utilizes One-Touch-Support, FEDLOG, DOD Emall, and other systems for requisitioning new equipment, maintenance parts, office supplies,  and tracks shipments.
  • Prepares shipment document on all Depot Level Repairable materials being turned in to base supply ensuring charges are accurate when requisitioning/ordering a replacement.
  • Work with local UPS and FedEx for shipment and delivery of high priority supplies and materials to minimize delays.
  • Processes all Purchase Request Worksheet (PRW) for 6 divisions requiring approval from Program manager and Agency Program Coordinator (APC).
  • Works closely with organization's Approving Official certifying all purchases are valid and accurate.
  • Manages Citibank monthly statements for purchase verification and engages vendors for all erroneous charges.
  • Trains newly assigned Government Purchase Card holders for proper usages in accordance with local policies. 
  • Prepare Quality Deficiency Reports (QDR) survey for damaged materials received and shipping discrepancies.
  • Visually inspecting all material received from the Supply department and private vendors for defects and ensuring all parts meet technical specifications.
  • Maintain government financial records and provides funding status's to divisional supply rep to ensure they are within their budget.
  • Liaison with civilian contractors to ensure supplies and services requested are in accordance with Government guidelines.
  • Documents all hazardous materials are properly managed and strict disposal procedures are being followed as directed.
  • Superior Achievement as the department administrative assistant processing over 300 evaluations, personnel awards, and accurately tracked over 500 correspondence with zero errors.
  • Verify administrative reading boards are up to date for information pertaining to both military and civilian personnel.
  • Coordinates departmental monthly urinalysis and writes watch bill male/female observers.
  • Revised the department's Official Mail Manager program was vital in receiving a grade of excellent in 2014 and 2015 annual mail inspections.

07/2011 to 07/2013
Processed over 1,000 job requirements and requisitioned over 2,500 materials valued at $20.5 million in support repairs of 14 deployed submarines and 4 surface ships.
Coordinated the transfer of 800 critically needed materials for submarine repairs to maximized their capability to perform their missions. He led his division onboard Emory S land in receiving a grade of excellent in 2012 Command Submarine Pacific Supply Management Inspection.
Successfully transitioned back to headquarters to lead division in receiving a grade of excellent in 2013 Command Submarine Pacific Supply Management Inspection.
Requisitioned over 3,000 parts to repair failing critical equipment for ships and submarines to continue their missions.
Rewrote the division's standard operating procedure streamlined the ordering process and minimized shipping delay for overseas shipments.
Planned and executed overhaul of multiple storeroom in preparation for major assessments and inspections.

Expeditiously transferred 35 pallets of obsolete parts to recycling center provided needed space to stage new equipment in warehouse saving the organization thousands of dollars from damages.
Supervised warehouse operations. Process incoming supplies, coordinate disposals for beyond economical repair items, managed government vehicles for routine maintenance and mileage tracking, process shipments.
Prepared correspondence, accounting and financial documents for analysis.
Prevented store losses using awareness, attention to detail and integrity.
Cross-trained and provided back-up for other customer service representatives when needed.
Assisted customers in finding out-of-stock items.
Recommended, selected and helped locate merchandise based on customer needs and desires.
Stocked and rotated inventory regularly.
Replenished merchandise shelves with items from the stockroom.
05/2010 to 06/2011
Prevented store losses using awareness, attention to detail and integrity.
Managed a team of 10 personnel to accomplished 50 vertical transfer evolutions worth over $3.7 million of ammunition and cargo.
Coordinated 23 replenishment at sea and delivering 2500 pallets to ships provide critical support for ships operating in the Persian Gulf.
Planned and executed daily workload to manage and account for 1000 line items totaling 158,610 individual pieces of materials.
Coordinated Quality Assurance for flight clothing items, office supplies, and perishable goods being transferred with 100% accuracy and provided quality product to all customers.
Verified all pallets scheduled for onloads were accurately accounted for and properly documented.
Revised the Quality Assurance standard operating procedures and improving overall process by 25%.
Coordinated the inspections of all shelf life items carried in all the storerooms led to zero loses due to expirations.
Compiled monthly reports and records for Department Head.
Directed and managed all functions of the dairy, frozen, produce in preparation for customer transfer.
05/2007 to 05/2010
Supply Division Leading Petty Officer Transient Personnel Unit City, STATE,
Managed Maintenance and Office budgets of $300K each without any errors successfully executed End of Year financial closeout.
Established guidelines, training techniques, and insured strict compliance of Government Purchase Card (GPC) regulations.
Command Managed Equal Opportunity advisor - Took charge and facilitated command equal opportunity issues, sexual harassment training while conducting several thorough investigation interviews to resolve difficult and potentially explosive situations.
Expedited building surveillance camera system, ensuring funding requests were approved in a timely manner. Effectively prioritized division workload and all supply financial records.
Coordinated with Fleet Logistics Center San Diego and private vendors expedited delivery of furniture's and maintenance supplies greatly improved moral for staff and visitors.
Managed building minor property with zero losses 2 years in a row.

07/2005 to 05/2007
Stock Control USS ELROD FFG 55 City, STATE,
Managed $2.8 million operating target and scrutinize supply department's unfilled order listings recouping  more than $68,000.
Aggressively tracked and expedited 82 high-priority requisitions which directly resulted in reducing delivery time and repair turn-around time.
Processed 900 requisitions, released 750 material statuses, received and stowed over 320 stock materials led to a successful 2006 overseas deployment.
Implemented Stock Control's Plan-Of-Action for Supply Management Inspection scoring 100% inventory accountability and overall grade of excellent.
Successfully completed multiple short fused requirements proved his team can execute during crucial times. 
Greeted all customers and delegated tasks to team members to optimize productivity.
Evaluated department conditions and operations to determine strengths and areas for improvement.
Produced accurate and thorough management reports.
Maintained all product location databases ensure all relocations of parts were properly documented to avoid loses.
Coordinated hazardous material onload and verifying each item was authorized to be carried while verifying shelf life dates were accurate.
06/2003 to 06/2005
Supply and Administration Division Leading Petty Officer Naval Media Center City, STATE,
Managed command OPTAR budget of $100,000. Recouped more than $19,000 of unused funds from previous base contracts.
Expertly processed and tracked 25 funding documents and contracts to base Comptroller avoided long delays with vendor .
Superior performance as the detachment's Admin Officer while billet was gapped 14 months. Processed multiple personnel evaluations, transfer packages, routine correspondences, and coordinated 6 hail and farewells for department.
He devoted over 30 off-duty hours in raising funds for Navy Ball. Volunteered for VITA Tax center and ensured the completion of 219 claims, totaling $230,000 in refunds.
Monitored common areas for cleanliness and safety.
Compiled and conveyed all operational and financial data to the regional manager/headquarters.
Collected and manage department cash from quarterly allocations. 
Expected in 2013
Certificate of completion:
DOD Government Purchase Card - Jacksonville, FL
Expected in 2013
Defense Acquisition University Government Purchase card training - Jacksonville, FL
Expected in
Department of the Navy Government Purchase card training - Jacksonville, FL
Expected in 2013
Micro purchases and Section 508 training - Jacksonville, FL
Expected in 2013
Government Purchase Card Internal Operating Procedures and Principles of Navy Budgeting - GPC Internal Operating Procedures and Principles of Navy Budgeting, FL
Expected in 2013
Hazardous Material Control And Management (Hmc&M) Technician - Agana, Guam
Performs duties associated with hazardous material control management. Material Control planning and management of material handling equipment. Responsible for inventorying, receiving, transferring, and proper turn-ins for excess hazardous materials from all Navy commands.
Expected in 2011
NEC-2830 Stock Control Supervisor/RSUPPLY Force Level - Newport News, RI
Performs duties as the senior enlisted manager for the Relational Supply force System. Analyzes and evaluates system inputs from subordinates and audits system coordinator outputs. Performs file analysis and document identifier production schedules. Establishes proper inventory and financial records controls.
Expected in 2010
Independent Duty Postal Clerk - San Diego, CA
Manage and operate military post office including administration, finance, operations, mail transport and processing, and customer service; maintain files and develop standard operating procedures.
Expected in 2005
Primary Leadership Development Program - Little Creek , VA
Advance leadership for oral and written communications in the workplace, team motivation, team empowerment and subordinate development to create quality organizational climate.
Expected in 2005
NEC-2829 Relational Supply Unit Technical Specialist - Norfolk Naval Air Station, VA
Performs various automated systems inventory and financial management functions in Relational Supply Unit Level activities. Functions include inventory control, stock reorders, analysis of historical demand listings and financial reports. Reviews and corrects inventory and financial transactions and financial reconciliation reports.
Expected in 2002
First Line Leadership Development Program - Lemoore , CA
Identify basis principles of leadership including the use of oral and written communication in professional relationships; role of motivation, empowerment, and counseling in development of subordinate; and ways to manage human resources, teams, and stress to create a quality organizational climate.
Expected in 2001
Support Equipment Asset Manager - San Diego, CA
Operate an automated asset system supporting equipment assets. Inventory Control and Inventory Control Procedures.
Expected in 2000
NEC-8012 Aviation Supply Systems Specialist - San Diego, CA
Performs aviation supply systems functions, both afloat and ashore, utilizing Naval Aviation Logistics Command Management Information System (NALCOMIS). Processes inventory management records and listings for the control of aviation repair parts stocks in the intermediate level cycle. Supervises the input of data to system and prepares the parameters for management report analysis.
Personnel management, Budgeting, Contracts delivery, Government Purchase Card, Maintain Inventory Management, Administrative support, Microsoft programs, Naval messages, Organizational Climate Survey, Quality Control, Scheduling, Shipping, Receiving, Event coordinator.

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • DOD Government Purchase Card
  • Defense Acquisition University Government Purchase card training
  • Department of the Navy Government Purchase card training
  • Micro purchases and Section 508 training
  • Government Purchase Card Internal Operating Procedures and Principles of Navy Budgeting
  • Hazardous Material Control And Management (Hmc&M) Technician
  • NEC-2830 Stock Control Supervisor/RSUPPLY Force Level
  • Independent Duty Postal Clerk
  • Primary Leadership Development Program
  • NEC-2829 Relational Supply Unit Technical Specialist
  • First Line Leadership Development Program
  • Support Equipment Asset Manager
  • NEC-8012 Aviation Supply Systems Specialist

Job Titles Held:

  • Logistics Specialist and Administration
  • Stock Control
  • Supply Division Leading Petty Officer
  • Stock Control
  • Supply and Administration Division Leading Petty Officer


  • Certificate of completion

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: