An independent and organized Administrative professional with more than 10 yrs combined experience
performing a wide range of office support functions. Possessing a strong desire to learn and grow professionally with great
attention to detail and accuracy. Proven success during a company merger to make a difference in the office administrative
Accurate and detailed
Intermediate MS Office Suite knowledge
Mid Level-Advanced clerical knowledge
Excellent communication skills
45 WPM typing speed
Strong interpersonal skills
October 2010-February 2012Logistics Administrative Assistant | Company Name | City, State
Answer phones providing excellent customer service and/or direct calls to appropriate staff, data entry of all new purchase orders received by phone, fax and email, data entry/order processing.
Invoiced all previous days business to customers.
Resolved all customer inquiries
Process credit card payments and emailing proof of payment to purchasing depart.
Collections of all past due accounts by contacting designated A/P personnel to either note or collect payment
Schedule; meeting for management and vendors, assist salespeople with current pricing on items in stock, filing, purchase and keep office supplies in stock.
Supplied sales and marketing support to a sales force of ten sales reps.
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
Created expense reports, budgets and filing systems.
E-mailed suppliers, carriers and customers with shipping updates.
August 2008-October 2011Purchasing Administrative Assistant | Company Name | City, State
Data Entry of all new purchase order for daily business, provide exceptional customer service, process payments as well as daily invoicing to mail.
Responsible for assisting in general accounting functions such as maintenance of the general ledger, accounts payable or receivable functions, reconciliation of accounts.
Acts as liaison with other departments to adjust or reconcile financial data.
Researches customer complaints and makes necessary adjustments and/or recommendations to resolve issues
Prepare correspondence, memos and quotes
June 2006-August 2008Receptionist/Medical Assistant | Company Name | City, State
Answered heavy call volume, schedule appointments , verify and document current insurance benefits, collect co-pays and any past due balance, maintain update and purge outdated records, filing, balance and reconcile daily collections log, confirm all following days appointments and/ or re-schedule if cancelled.
patient check in - collect and record vital signs, prep for any minor surgery, collect any ordered lab work needed , prepare for off-site testing, administer medications , breathing treatments and or tests for pre-employment physicals, such as vision, hearing, height and weight, and any other duty needed by physicians.
Aug 1992Medical Assistant AdministrationNational Education Center of America, City, State
Coursework in Business Administration, Communications and Accounting
Medical Administration Certificate
Continuing education in the Physicians Office
June 1988High School Diploma: Mesquite High School, City, State
Minor in Health Occupations Career and Training
During my last employment I was hired as the only office administrative assistant to continue all the daily business functions while the company was undergoing its last year of business before accepting a buy out. During that time I successfully surpassed all expectations and continued gaining more responsibility. However once the buy out went into a merging status, employee cut backs were inevitable to sustain the business. Please see recommendation letter.
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National Education Center of America
Mesquite High School
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