Logistics Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
An independent and organized Administrative professional with more than 10 yrs combined experience performing a wide range of office support functions. Possessing a strong desire to learn and grow professionally with great attention to detail and accuracy. Proven success  during a company merger to make a difference in the office administrative procedures.

  • Accurate and detailed
  • Intermediate MS Office Suite knowledge
  • AR/AP
  • Mid Level-Advanced clerical knowledge

  • Excellent communication skills
  • 45 WPM typing speed
  • Fast Learner
  • Strong interpersonal skills
Work History
09/2010 to 01/2012 Logistics Administrative Assistant Cj Pony Parts | TX, State,
  • Answer phones providing excellent customer service and/or direct calls to appropriate staff, data entry of all new purchase orders received by phone, fax and email, data entry/order processing.
  • Invoiced all previous days business to customers.
  • Resolved all customer inquiries  
  • Process credit card payments and emailing  proof of payment to purchasing depart.
  • Collections of all past due accounts by contacting designated A/P personnel to either note or collect payment
  • Schedule; meeting for management and vendors, assist salespeople with current pricing on items in stock, filing, purchase and keep office supplies in stock.
  • Supplied sales and marketing support to a sales force of ten sales reps.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Created expense reports, budgets and filing systems.
  • E-mailed suppliers, carriers and customers with shipping updates.
07/2008 to 09/2011 Purchasing Administrative Assistant Usa Vein Clinics | San Juan, PR,
  • Data Entry of all new purchase order for daily business, provide exceptional customer service, process payments as well as daily invoicing to mail.
  • Responsible for assisting in general accounting functions such as maintenance of the general ledger, accounts payable or receivable functions, reconciliation of accounts.
  • Acts as liaison with other departments to adjust or reconcile financial data.
  • Researches customer complaints and makes necessary adjustments and/or recommendations to resolve issues
  • Prepare correspondence, memos and quotes
05/2006 to 07/2008 Receptionist/Medical Assistant Mesquite Medical & Surgical Clinic | City, STATE,
  • Answered heavy call volume, schedule appointments , verify and document current insurance benefits, collect co-pays and any past due balance, maintain update and purge outdated records, filing, balance and reconcile daily collections log, confirm all following days appointments and/ or re-schedule if cancelled.
  • patient check in - collect and record vital signs, prep for any minor surgery, collect any ordered lab work needed , prepare for off-site testing, administer medications , breathing treatments and or tests for pre-employment physicals, such as vision, hearing, height and weight, and any other duty needed by physicians.
Expected in Aug 1992 | Medical Assistant Administration National Education Center of America, Dallas, Texas GPA:
  • Coursework in Business Administration, Communications and Accounting
  • Medical Administration Certificate
  • Continuing education in the Physicians Office
Expected in June 1988 High School Diploma | Mesquite High School, Mesquite, Texas Mesquite Texas GPA:
  • Minor in Health Occupations Career and Training
During my last employment I was hired as the only office administrative assistant to continue all the daily business functions while the company was undergoing its last year of business before accepting a buy out. During that time I successfully surpassed all expectations and continued  gaining more responsibility. However once the buy out went into a merging status, employee cut backs were inevitable to sustain the business. Please see recommendation letter.

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Resume Strength

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Resume Overview

School Attended
  • National Education Center of America
  • Mesquite High School
Job Titles Held:
  • Logistics Administrative Assistant
  • Purchasing Administrative Assistant
  • Receptionist/Medical Assistant
  • High School Diploma