Level Executive Administrative Assistant Resume Example

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(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Highly organized and detail- Executive Administrative Assistant with more than 33 years of experience supplying thorough, organized administrative support to senior executive team. Key support team member for events, shareholder activities and travel arrangements. Excellent track record managing administrative team. Executive Assistant contributing to team projects while demonstrating individual leadership and success in data entry, management and administrative support.

  • Advanced MS Office Suite
  • Executive calendars
  • Conference planning
  • Travel coordination
  • Office administration
  • Performance improvement
  • P2P Purchases
  • Employee training and development
Utah Valley University Orem, Utah Expected in 12/2017 Bachelor of Science Degree : Business Management Coursework, Hospitality Management - GPA :
Work History
Coretelligent, Llc - Level - Executive Administrative Assistant
Westwood, MA, 07/2019 - Current
  • Development and update of Nutrition Services Financial Reports.
  • Developed strategic plan for auditing monthly reports for accuracy.
  • Developed AHF Benchmarking spreadsheet for participating 12 hospitals in system.
  • Managed logistics, catering, agendas travel arrangements for meeting, and event planning for Nutrition Service directors, and assistant vice president.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Developed and updated spreadsheets and databases to track, analyze and report on FTE and budget performance and planning.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Processed travel expenses and reimbursements for 8-members of Nutrition Services team.
  • Completed bi-weekly payroll for 170 employees.
  • Reconciled purchasing card account information for directors and self, making sure correct general ledger codes were used.
  • Trained new hires on department procedures and policies to maximize department effectiveness.
  • Coordinated and booked Executives 's airfare, hotel and ground transportation and prepared itinerary to facilitate successful trip.
  • Organized and updated schedules for more than 8 corporate executives.
  • Scheduled appointments and handled calenders for senior leadership.
  • Orchestrated successful conferences, registering attendees, vendors facilities and support services.
  • Carefully transcribed phone messages and relayed to appropriate personnel.
Albertsons Company Inc. - Project Manager
Modesto, CA, 04/1987 - Current
  • Developed implementation methodologies to rein in project costs while meeting key milestones.
  • Developed and initiated projects from $200,000 - $750,000, including managing costs, schedule, and performance.
  • Boosted revenues by coordinating and executing construction projects and growing vendor diversity.
  • Orchestrated projects within strict timeframes and budget constraints by solving complex problems and collaborating closely with sub-contractors and vendors.
  • Reduced expenditures by effectively negotiating vendor and service contracts to drive savings.
  • Managed all phases of $750,000 project from procurement to commission
Utah Valley Hospital - Administrative Assistant III
City, STATE, 11/1999 - 06/2018
  • Reported on and planned yearly budget of $8M and 145 FTEs with director covering 5 locations.
  • Developed dashboard to track units of service per labor hour on monthly basis.
  • Coordinate administrative support for director and five managers.
  • Advanced Microsoft Professional User, Word, Excel, Access, Publisher, PowerPoint.
  • Press Ganey Reporting.
  • Advance Computrition user, POS database manager, menu's, recipe's, menu boards.
  • Kronos Workforce Manager perform and report on bi-weekly payroll for 171 employees.
  • AHF Benchmarking – Facility and Systems-level – Creating Spread Sheets to Auto-pull data.
  • Department hardware and software support and trainer.
  • People Soft, Smart View access, capital ordering, inventory management, financial reporting Profit and Loss Statements.
  • Accounts Payable and Accounts Receivable 5 locations.
  • ServSafe Certified.
  • Created and maintained café menus with manager and executive chef.
  • Developed database system to track department education and food handler permit expiration dates for caregivers by facilities.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Completed cost-saving analysis on office inventory and purchasing saving department and company thousands of dollars by purchasing lower-priced items.
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
  • Offered office-wide software support and training, including troubleshooting issues and optimizing usage.

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Resume Overview

School Attended
  • Utah Valley University
Job Titles Held:
  • Level - Executive Administrative Assistant
  • Project Manager
  • Administrative Assistant III
  • Bachelor of Science Degree