intermediate office assistant bilingual resume example with 8+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
  • Filing and data archiving
  • Multi-Line Phone Proficiency
  • Customer Service
  • Experience working in School Environments
  • Spreadsheet management
  • Scheduling
  • Advanced Clerical Knowledge
  • Database managing
Work History
Intermediate Office Assistant-Bilingual, 08/2020 - Current
Vertex Education Surprise, AZ,
  • Perform clerical duties and serve as receptionist for an assigned school site (Hughes Middle School)
  • Answer telephone calls and provide information to parents and school staff. Relay messages to appropriate staff and provide information related to school programs, policies, procedures, events and schedules.
  • Type documents such as bulletins, newsletters and varied typing assignments.
  • Greet and assist visitors and parents with completion of forms and documents
  • Complete clerical tasks such as filing, copying and distributing mail.
  • Communicate with other departments, schools, parents, District staff and outside organizations regarding office operations, activities, supplies, policies and procedures and student information; prepare and coordinate administrative schedules and calendars as directed.
  • Receive, sort and distribute incoming mail; post notices and distribute flyers and informational posters; assist in the preparation and dissemination of materials and information to the public, parents and staff regarding various events and programs.
  • Sort and file materials according to established procedures; establish, maintain and purge records, logs, inventories and various files; input information into computerized databases and generate reports and lists; duplicate, collate, staple, bind, laminate and distribute various materials.
  • Inventory, order, receive, store and distribute office, classroom and school supplies, materials and equipment; process and route orders according to established procedures; follow-up with vendors concerning missing or incorrect orders.
Health Assistant, 09/2016 - 08/2020
Common Spirit Camarillo, CA,
  • Provide health care services to students visiting the school's nurse's office
  • Administer first aid to ill and injured students at assigned school site
  • Administer medications to students including Epi-pens per physician's orders and district procedures.
  • Notify parents and staff when students need to be sent home due to illness or injury
  • Update students' health record on district's database and maintain confidentiality of student health information
  • Screen students for lice and other health conditions; notify appropriate personnel, personal physicians and parents of health conditions as required.
  • Maintain health office in clean, orderly and safe condition; maintain inventory and order first aid and health office supplies.
Mental Health Worker, 08/2015 - 02/2017
Health Alliance Of Hudson Valley Goshen, NY,
  • Ensure safety of patients at all times. Consistently provide supervision for assigned patients.
  • Perform daily patient care tasks, including feeding patients. Responsible for organizing and passing out food trays to patients during breakfast, lunch, and dinner.
  • Orient patients to unit. Assist with body/contraband checks/searches.
  • Assist with admission, transfer, and discharge processes under guidance of the Charge/Staff Nurse.
  • Utilize least restrictive and most facilitative measures to de-escalate patients.
  • Assist in providing intervention and/or management of inappropriate behavior in the milieu. Available for 1:1 interaction with patients. Demonstrate skills in co-leading groups and activities.
  • Complete rounds and document findings accurately and timely, in accordance with hospital policy and procedures.
Office Assistant, 07/2011 - 05/2015
Educational Opportunity Program At CSULB City, STATE,
  • Executed record filing system to improve document organization and management.
  • Developed correspondence letters, memos and emails.
  • Completed clerical tasks such as filing, copying and distributing mail.
  • Interacted with customers by phone, email or in-person to provide information.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Entered student data using PeopleSoft, following procedures to keep information private.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
Bachelor of Arts: Psychology, Expected in 05/2016
California State University - Long Beach - Long Beach, CA
Status -
Spanish :
Native or Bilingual:
Negotiated :

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Resume Overview

School Attended

  • California State University - Long Beach

Job Titles Held:

  • Intermediate Office Assistant-Bilingual
  • Health Assistant
  • Mental Health Worker
  • Office Assistant


  • Bachelor of Arts

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