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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Efficient and reliable individual accustomed to working in a legal environment with an emphasis in intellectual property. Key strengths include professionalism, confidentiality, and a strong work ethic with a proven track record of providing a quality work product with minimal supervision.

Education
Parks College Denver, CO Expected in 1985 Diploma : Advanced Secretarial - GPA :
Accomplishments
  • Prepared patent application documents to foreign agents for filing patent applications for ___ patent families in 33 countries each.
  • Prepare overlapping IDS submissions to PTO which included ___ references for two large patent families.
  • Review and intake of transferred patent files into database system.
  • Prepare ___ patent files for transfer to other law firms.
Experience
Koch Industries, Inc. - Intellectual Property Administrator
Victoria, TX, 11/2004 - 2016
  • Responsible for the management, maintenance, and analysis of incoming correspondence from the U.S. Patent and Trademark Office (PTO), foreign patent agents, and clients.
  • Accurately and timely docket correspondence due dates into patent database, electronic and manual calendars; prepare regular docket reports.
  • Assist in the preparation and electronic filing of provisional and non-provisional utility U.S. patent applications which include specifications, formal drawings, transmittal letters, application data sheets, information disclosure statements, assignments, declarations, powers of attorney, etc.
  • Prepare and electronically file Patent Cooperation Treaty applications with the U.S. Receiving Office.
  • Prepare instruction letters and compile requisite documentation to enable foreign patent agents to file regional and/or national patent applications.
  • Prepare various types of correspondence to PTO, foreign patent agents, and clients during prosecution phase of applications.
  • Prepare instruction correspondence to clients regarding the submission of prior art, execution of assignments, declarations, and powers of attorney.
  • Prepare, update, and maintain U.S. and foreign patent prosecution and correspondence files.
  • Ensure accuracy of IP Master database by installing quarterly updates; develop reports for attorney and clients as requested.
  • Intake and review of new client patent files including historical data and creating new database records; file new executed assignments and executed powers of attorney.
  • Verify and coordinate timely payment of U.S. and foreign patent maintenance fees and annuities, initiate electronic payments through annuity service; verify and entry of annuity receipts into database.
  • Coordinate transfer of patent files by culling file correspondence; prepare detailed listings of transferred files and due dates associated with transferred files.
  • Initiate patent awards with client and award company for newly filed applications and granted patents.
  • Attend monthly teleconferences with client's technology assessment board for review of incoming invention disclosures, foreign patent filing decisions, and patent policies. Prepare and distribute meeting minutes.
  • Review and process foreign agent invoices for payment through client.
  • Maintain PTO deposit accounts.
Harvard University - Intellectual Property Specialist
Petersham, MA, 09/2000 - 06/2004
  • Managed U.S. and foreign patent and trademark portfolios for multiple clients, including all aspects of patent and trademark portfolios from filing applications through patent issuance and trademark registration and the maintenance of properties thereafter.
  • New client patent and trademark file intake including file review, replicating historical data, and docketing new database records into PATTSY database.
  • Prepare patent annuity and maintenance fee reports to clients; initiate payments through annuity service; verify and entry of annuity receipts into database.
  • Provide administrative assistance to attorneys including, but not limited to: opening all mail, answering telephones, scheduling/calendars, travel arrangements, typing and transcription, maintaining files and file integrity, obtaining research materials, providing database reports, document copying and scanning.
Qwest Communications International Inc. (formerly U S West, Inc.) - Patent Administrator
City, STATE, 06/1993 - 09/2000
  • Responsible for managing, maintaining, and analyzing the patent portfolio in all aspects, including, but not limited to: patent docketing and coding using Computer Packages Inc. database, database report preparation, installing upgrades, database staff training, and liaison between software vendors and internal computer support group.
  • Responsible for entire patent process from intake/review of new invention disclosures, document preparation and filing new patent applications including the prosecution of U.S. and foreign patents, issuance of patents, and payment of patent annuities/maintenance fees.
  • Provide administrative assistance to attorneys including, but not limited to: opening all mail, answering telephones, scheduling/calendars, travel arrangements, expense report preparation, processing of U.S. and foreign invoices, monitoring PTO deposit account, typing and transcription, maintaining files and file integrity, obtaining research materials, providing database reports, and document copying.
  • Coordinator for the company's patent awards program.
  • Provided training to seven full-time employees and many contract employees.
The Gates Corporation - Patent Administrator/Patent Secretary
City, STATE, 01/1985 - 06/1993
  • Responsible for management of extensive U.S. and foreign patent and trademark portfolios including manual docketing and file maintenance with regard to all aspects of applications, prosecution and litigation; extensive preparation of patent and trademark applications and all types of patent and trademark prosecution correspondence; monitor payment of patent annuity/maintenance fees and trademark renewals.
  • Performed administrative duties including daily monitoring of due dates; heavy typing, transcription, and editing; file maintenance of license and confidentiality agreements, and general correspondence; travel arrangements and expense reports; processing of U.S.
  • and foreign invoices; budget monitoring and preparation; and calendar maintenance for attorneys.
Skills
  • Organized and detail oriented
  • Excellent written and verbal communications
  • IP Master patent database
  • Microsoft Office (Word, Outlook, Excel)
  • U.S. and Patent Cooperation Treaty electronic filings at the U.S. Patent and Trademark Office

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Resume Overview

School Attended

  • Parks College

Job Titles Held:

  • Intellectual Property Administrator
  • Intellectual Property Specialist
  • Patent Administrator
  • Patent Administrator/Patent Secretary

Degrees

  • Diploma

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