intellectual property administrator resume example with 10+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Results-focused business professional with strength in team building, contract management and budget allocation. Proactive leader in communication and collaboration. Proficient in leveraging business innovation and develops knowledge to promote company growth. Adept at managing concurrent objectives to promote efficiency and influence positive outcomes.

  • Facility Management
  • IP Paralegal
  • Prototyping and Patenting
  • Event Engagement
  • Multi-Media Programmer (Audio Visual)
  • Staff Training/Development
  • Product and Service Innovation
  • Ethnographic and Market Research
  • IDEO lead research
  • Payroll, Procurement and Budget Allocation
10/2020 to 01/2023 Intellectual Property Administrator City Of Denver | Library, PA,

● Direct support to the General Councel, IP Operations Manager, and team of six IP attorneys/agents in the prosecution and protection of scientific research for 45+ public and private biotechnology companies.

● Coordinated weekly 26-person Legal team meetings and annual legal team offsite.

● Prepared detailed expense reports using Concur and docketed USPTO office actions in CPI.

● Coordinated the lauch of the General Counsel Affinity Group, hosting 26 biotechnology General Counsels and Massachusetts Congressman Jake Auchincloss.

● Proven the ability to support multiple staff members across all functions in a fast-paced environment.

● Launched the Flagship Outdoors club, organizing sailing, running and hiking meet-ups.

02/2020 to 10/2020 Executive Assistant Caci International Inc. | Moores Corner, VA,

● Supported Executive Search Consultants in Education, Non-Profit, Government, Biopharma, Healthcare, Consumer Product and Technology.

● Updated ERP system data tracking and maintained highly confidential search, client and candidate information.

● Wrote and edited material for publishing on client websites and the internal search portal for client review including engagement letters, offer letters, candidate reports, etc.

● Collaborated with Associates, Consultants and Executive Assistants, both internal and external for navigating complex interview scheduling.

● Coordinated interviews with executive search candidates and corporate search committee members.

11/2016 to 01/2020 Executive Assistant to the AVP of Advancement Simmons University | City, STATE,

● Maintained the schedule and workflow of the AVP of Advancement and 8 member Operations team.

● Expense Manager for Advancement Marketing & Communications, Annual Giving, and Operations 1.2 million dollar departmental budgets.

● Supported Marketing in the crowdfunding platform launch and social media digital content.

● Coordinated the contracting and payment of The Simmons Magazine; 65,000 issues.

● Managed the distribution process of eight annual fund appeals: generating 3.5 million dollars in gifts.

● Processed daily cash and stock gifts from individual, corporate donors, IRAs, and trusts; 5.5 million dollars annually.

● Coordinated all contract material in conjunction with Legal, Finance, and Advancement for software and hardware purchases.

● Prepared and managed the United States state registrations for fundraising regulations.

03/2012 to 07/2016 Event Coordinator Northeastern University | City, STATE,

● Programmed 165 annual VIP events for University Senior Leaders and President Joseph E. Aoun, received US Secret Service clearance for the purposes of hosting political leaders and celebrities.

● Developed targeted invitation lists using Salesforce and developed key relationships with internal and external university constituents.

● Executed global events for the 1.25 billion dollar Empower Campaign including events in Miami, Los Angeles, New York, and Philadelphia. Domestic campaign support for engagements in Dubai, Hong Kong, and London.

● Managed The Egan Research Center event venue: scheduling, communicating setup with facilities, and maintaining contractor updates and renovations.

● Oversaw project flow via Outlook including accessing and updating Senior Leaders schedules for meetings.

● Maintained a corporate purchasing account for all private dinners and lunches - including food, furniture, and entertainment.

● Managed six Major Event Venues in the Curry Student Center.

● Hired, trained, and scheduled a staff of 70 technicians to support onsite logistics and client needs.

● Directed major events for student organizations, external clients, and University staff. Maintained expert rapport with all vendors, clients/guests, coworkers, and staff.

● Advised and directed university department conference services on operational logistics of major events and conferences.

● Maintained inventory of Audio and Video equipment for all university event venues. Oversaw the renovations of two theaters and contracted all technology maintenance.

Education and Training
Expected in 06/2016 to to MBA | Global Business Northeastern University, Boston, MA GPA:
Expected in 06/2015 to to Master of Science | Business Innovation Northeastern University, Boston, MA GPA:
Expected in 06/2010 to to Bachelor of Arts | Business University of Massachusetts Amherst, Amherst, MA GPA:

IPlegalED, Online

Patent Paralegal Certificate 2022

Northeastern University, Boston, MA

Innovative Uses of Artificial Intelligence Certificate 2021

University of Massachusetts, Amherst, MA

Arts Management Certificate 2009

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Resume Overview

School Attended

  • Northeastern University
  • Northeastern University
  • University of Massachusetts Amherst

Job Titles Held:

  • Intellectual Property Administrator
  • Executive Assistant
  • Executive Assistant to the AVP of Advancement
  • Event Coordinator


  • MBA
  • Master of Science
  • Bachelor of Arts

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