ingot department administrative assistant resume example

• In performance review, manager stated, “Kim did an outstanding job with all aspects of attendance.”
• Enter and process all employee call-offs, prepares and administers attendance related discipline by the deadline provided, maintain database that contains attendance information (all absences including application of FMLA and STD), and reconcile employee database entries with payroll for approximately 920 union and salaried employees
• Administers and determines eligibility for perfect attendance, voluntary overtime and profit-sharing programs
• Administered and maintained hourly employee department change forms for job awards, demotions, department transfers, and/or shift changes
• Coordinate company events (company picnic (1,500 people), turkey and ham distribution, etc.)
• Use my purchasing background to ensure Hydro gets the best possible pricing and consistently negotiates savings
• Counsels, coaches, directs, and/or guides employees and supervision on the attendance policy
• Analyzes potential employee issues, recommends and communicates strategies to correct and improve them while ensuring they comply with the hourly employee union contract
• Trains, motivates, and instructs supervisors, Human Resource personnel and members of shared resources.

· Lead Metal Specialist for our largest cost raw material. Works in a fast-paced environment with multiples duties. Develops new supplier resources, maintains relationships and leads communication efforts with all aluminum powder suppliers. Resolves all issues relating to metal purchases.

· Negotiates best pricing, terms and conditions with suppliers. Evaluates and reviews supplier performance. Initiates all metal purchases through monitoring of sales, and target inventory levels. Monitor production variances to manage activities to help increase sales or eliminate unnecessary work and reduce overall costs. Serves as a Team Leader and key resource in various inter-disciplinary teams designed to improve company processes, customer relations, and overall business.

· Recruited for and achieved position as backup person for Silberline payroll using the ADP program.

· Initiated just in time plus inventory starting in 2010 reducing inventory from $19 mm in to $9 mm of working inventory.

· Executive Assistant duties and increased responsibilities related to metal purchasing such as: lead on finding, developing, and working with new suppliers, initiating all purchase orders for metal purchases, direct/communicate with suppliers to assure accuracy, quality, and on-time delivery of shipments, evaluates stock levels, determine quantity needed and delivery schedules, prepares expected cash flow for purchases, maintains reports associated with metal purchases and coordinates activities, ensures completion of corrective actions and more buyer detailed communications with suppliers.

· Determines goals and cost savings always achieving or exceeding them. Coordinate and manage 9 employee Global and local teams. Developed manuals to standardize the quality of our commodity which improved our overall plant productivity and helped eliminate supply chain issues. Initiated and coordinated Global Purchases and achieved smaller inventory levels and better pricing. Developed new International Suppliers and continually negotiated and achieved lower pricing and payment terms while also developing very good relationships.

· Achieved both cash and annualized savings by developing and procuring alternative raw materials to reduce supply risk, leverage pricing, and improve plant efficiencies.

• Prepared and typed correspondence; Phone reception, processed incoming and outgoing mail, created and maintained confidential PowerPoint presentations for various company meetings, monitored and reported departmental budgets to actual expenditure, ordered supplies, managed Vice President and various Logistic Manager's calendars, made travel arrangements, communicated with suppliers and warehouses to exchange information and/or correcting issues with deliveries, coordinated and initiated team meetings, initiate review, tracked and updated ISO manual documents and work instructions, calculated metal pricing and maintained metal system catalog, prepared and maintained confidential reports and files, created and modifying detailed excel spreadsheets and followed up with Logistics staff to ensure their goals were being worked on to completion.
• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Coordinated meeting and work schedules for staff teams and executives.

• Phone reception, data entry, researching customer complaints, assigning and entering corrective actions, assisting other departments with corrective actions, contacting customers and customers to resolve complaint.

• In last performance review, manager said “Extremely approachable, focuses, relentlessly conscientious, dependable, and trustworthy."
• Maintained accurate employee records for 300 plus employees in a timely manner
• These records were sensitive items affecting employee pay, promotions, accountability, recognition and reward
• Established new forms and methods for tracking payroll, attendance, and temporary employees which minimized cost to the company and greatly improved efficiency
• Managed office/administrative supplies as well as Travel/Entertainment and Office lease costs keeping them under budget by researching best available buys, negotiating, and controlling the purchase of quantities and the frequencies at which to buy
• Successfully managed vacation requests, sorted, prioritized based on seniority and scheduling rules
• Lead well with team members making late or special requests
• Directed, trained, and followed-up with new Group Leaders on department procedures, policies and office software which gave the tools they needed in their position and increased efficiency and consistency in the department.