Personable, detail-oriented, and self-motivated administrative leader with over six years of experience in office management. Highly regarded leadership abilities with team-player mentality. Apply instinctive interpersonal skills to establish and maintain positive relationships and improve workplace morale. Calm and productive under extreme stress. Expert in managing budgets, preparing expense reports and data processing in a dynamic office setting.
Recruited new business through marketing, referrals, trade shows and social media. Created and directed sales team training and development programs. Exceeding monthly sales quotas on a consistent basis. Recruit, Trained, Mentored and Supervised a team of 13 Sales Consultants. Recognized by CEO for outstanding customer services and leadership skills.
Corporate Billing / Collections Responsible for all data entries relating to billing purposes. Entry, processing, and the production of 300+ invoices monthly. Finalize and complete all invoice submittal packets, including but not limited to, purchase orders, budget analysis forms and/or applications for payment. Prepare all property lien releases and labor affidavit releases for all invoices. Maximized office productivity through proficient use of appropriate software applications Utilize automated databases to record shipments and correspondence for accounts receivable purposes. Responsible for gathering and completing all job setup information including contracts, new vendor setups, insurance requirements and billing procedures. Issuing project numbers and tracking proposals for Branch/Corporate budgetary analysis. Communicate and provide guidance with Project Managers concerning project budgets and expenditures. Developing tracking systems and auditing systems for document retention close out in accordance to General Counsel to increase efficiency in automated financial systems. In addition responsible for overseeing, organizing and coordinating daily duties of administrative assistant. General office duties include but not limited to mail disbursement, supplies, phones, faxes, and customer service.
United States of America, Las Vegas, Nevada November 2005 - July 2007 Senior Administrative Assistant Assist the Director of Construction Services with meeting deadlines, preparing newsletters, technician field training sessions, updating employee personnel files, technician resumes, certificates, daily reports, non-compliance reports, on-site field books and project files. Maintained office supplies and coordinated with Human Resource Department with orders. Received and distribute incoming mail. Assisted dispatcher and receptionist during high volume periods. Formulated procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Also developed an effective filing system to track the status of work orders. Managed and oversaw administrative functions to ensure all paperwork was processed efficiently and in a timely manner.
University of Las Vegas Nevada, Certificate, Paralegal Studies, September 2010 - February 2011 Academic qualifications obtained
Western Wyoming Community College, September 1999 - January 2001 Criminal Justice
Rock Springs High School, H.S. Diploma, General, September 1996 - May 1999 Academic qualifications obtained
University of Las Vegas Nevada, Certificate, Paralegal Studies, September 2010 - February 2011
Administrative Assistant, Receptionist, Accounts Receivable, Auditing, Billing, Budget, Budget Analysis, Budgets, Collections, Contracts, Correspondence, Credit, Customer Service, Databases, Disbursement, General Office, General Office Duties, Increase, Invoice, Invoices, Proposals, Purchase Orders, Retail Sales, Training, Construction Services, Dispatcher, Filing, Incoming Mail, Office Supplies, Pre-Construction, A/R, Basis, Clerical, Collection, Copy Machine, Financial Reports, Payments, Payroll, Payroll Coordinator, Personnel Records, Staffing, Detail-oriented, Excel, Excellent Typing, MS Word, Oracle, Outlook, Typing, Word, Paralegal
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