h r executive assistant resume example with 15+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Professional Summary
Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Skills
Reports and Financial Statements
Records Management Databases
Invoice Preparation
Document Filing and Retrieval
Accounts Payable and Accounts Receivable
Advanced MS Office Suite Proficiency
Grant Submissions
Corrective Actions
Termination Processing
Bookkeeping and Basic Accounting
Sage 50 US Proficiency
Meetings and Conferences
Work History
H.R. Executive Assistant, 01/2020 - Current Generac Power System, Inc – Houston, TX,
Responsible for a variety of duties and responsibilities in support of the Executive Director, Chief Financial Officer, and Regional Director providing technical and administrative support related to a variety of Human resources duties
Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the organization
Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records; and files and retrieved documents
Accomplishments:
Facilitate new employee activation process
Conducts criminal background checks and processing the fingerprinting of service providers as required by state regulations
Types correspondence and compiles and prepares special reports when requested by the Regional Director
Prepare billing every month for reimbursements to foster parents and create monthly statements to send to foster parents
Assists with the submission of annual reports to state and federal agencies to document employee demographics, workplace injuries, compliance with state contracts, etc
Medicaid billing
Issued necessary corrective action to employees and managers and followed up on getting corrective action reports back in a timely manner
Reviews employee related documentation including disciplinary actions, reference checks, performance evaluations, etc
For completeness and accuracy
Assisted with the analysis and interpretation of regulatory compliance requirements Reviewed recent proposed activities by regulatory agencies to determine potential impact on company operations
Detected and Monitored vendor compliance, violation charges, responding to and implementing corrective action plans immediately
Compiles data and assists with responses to legal actions taken against the organization by current or former employees
Assist in the writing of federal grants
Advertising Manager, 01/2013 - 01/2020 Mercy Medical Center - Baltimore, Md – Ellicott City, MD,
Manage all facets of the sales team's day to day progress, responsible for sample inventory, and sales teams' commissions
Oversees all trade shows registration, preparation and product displays
Manage the process of the physical set up and breakdown; bring expertise to the show from years of knowledge about our top sellers and customers interests to bring profits to the company
Arrange cooperative agreements with international customers including Canada, Germany and the Caribbean
Accomplishments:
Manage all accounts from Virginia to Maine, Nevada, Southern California, Colorado, New Mexico, and Arizona
Manage all Canadian accounts at Jewelry shows and manage any issues that occur in a timely manner
Managed the migration of the company website included but not limited to product migration, updating the pricing, designing the web pages, taking high resolution pictures and updating inventory daily of 5,000 products
Manage Twitter, Facebook, and Instagram account
Create reports and submit them to the director or other executives
Ensure compliance with regulations and internal policies
Work with the director to coordinate and supervise daily operations
Assist in budgeting and monitoring expenses
Maintain scheduling of events and represent the company when needed
Clinical Research Project Manager/Analyst IV, 01/2007 - 01/2012 EMORY UNIVERSITY – City, STATE,
Managed project operational aspects of Clinical Trial Teams (CTT); including management of trial timeline, budget, resources and vendors
Ensured effective project plans are in place and operational work proactively with the teams to set priorities in accordance with relevant project plans
Review and approve vendor invoices
Confirmed compliance to company standard operational procedures, regulatory requirements and ensure team members are adhering to the same standards
Based upon project needs, ensured accuracy of all project documentation
Accomplishments:
Successfully managed 40+ projects
Negotiated study budgets and contractual agreements for a multi-site project
Trained staff on project specific documentation
Tracked performance and insured project life cycle was adhered
Assessed qualifications and capabilities of potential sites for a multi-site project
Designed project specific documentation, manuals, and flowsheets for projects in accordance with project specific needs
Traveled to remote sites and trained staff on project specific procedures.
Patient Service Associate, 01/2006 - 01/2007 EMORY HEALTHCARE – City, STATE,
Coordinated visits within or between multiple departments
Scheduled patients for laboratory tests, medical examinations, and consultations
Entered pre-registration, insurance information and prepared daily printed schedules
Obtained pre-certifications as required by patients' health care insurer.
Education
MBA: Health Services, Expected in - Keller Graduate School of Management - Decatur, GA GPA: Status -
BS: Psychology, Expected in - Georgia College & State University - Milledgeville, GA GPA: Status -
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