GRANTS & CONTRACTS MANAGER Resume Example

Proposals/Contract Bids - 60%
• Responsible for full (pre- and post-award) grant life cycle for city, county, federal, and private (Institutional/Corporate Philanthropy) grants management—specifically San Francisco, Alameda, San Mateo, and Monterey Counties;
• RFP/Q/I review and ensure alignment/eligibility with City/County standards and regulations including RFP/RFQ min quals, and proposed program requirements;
• Serve as lead grant writer and write grant proposals/RFP/Q/I responses solicited by agency funders - approximately 2 to 6 contracts/grants monthly;
• Attend monthly Committee Meetings and make regular report out on Development activities;
• Responsible for carrying out managerial responsibilities in accordance with departmental needs.

Pre/Post-Award Contract Administration - 20%
• Lead the Development Team in continually streamlining and improving operational processes;
• Provide oversight and information in partnership with others involved for all areas of pre-contracting, grants processing, and contract compliance;
• Develop, codify, and implement pre-award (vetting to submission) and post-award (award/declination to final report/rebid) processes;
• Serve as a resource for other departments to consult on complicated grant-related questions

Leadership - 20%
• Ensure other Departments recognize the Grants Team as an integral hub of experts and partners, which directly contributes to Felton's' strategic goals;
• Lead larger Grants Team projects by holding staff accountable to deliverables, removing roadblocks, and providing support and information as needed;
• Facilitate necessary cross-departmental meetings to maintain open communications and build relationships between teams;
• Represent the Grants Team in leadership meetings;
• Provide links to and build trust with other department leads to ensure grant-related activities are smoothly implemented

Pre-award Grant Management – 60%
• Prospect research and pipeline development: sourcing/validating/recommending funding sources
• Budget development: collaborating with CFO, Director of Finance, and Program Directors
• Cost-allocation: applying approved indirect cost rates/allocations to grants/program budgets
• Determine revenue goals: consulting with Program and Institutional Giving Directors
• Grant writing: preparing/submitting applications/proposals, LOI's, RFIs, and cases for support
• Negotiate award correspondence and its formal acceptance

Post-award Grant Management – 20%
• Process development: creating post-award policies/procedures
• Grants calendar: creating and managing annualized/quarterly calendar of institutional revenue
• Institutional prospects pipeline: managing mission aligned funding sources for five programs
• Quarterly reports: reflecting revenue goals/progress for Senior Management Team/Governance Board
• Donor fidelity: working closely with Finance/Accounting/Programs to ensure grant and gift funds are properly set up, maintained, and funds utilized as directed by funder
• Compliance: ensuring program staff are aware of donor restrictions/designations of grant funds
• Reporting: creating and submitting quarterly/annualized interim and final reports to donors

Additional Duties and Responsibilities – 20%
• Internal/external stakeholder management, and CRM management utilizing Blackbaud Raiser's Edge

Prospect Development – 30%
• Sourced, validated, and evaluated Major Gift prospects: utilizing Raiser's Edge WealthEngine
• Optimized campaign pipeline: by cultivating relationships with institutional and Major Gift donors

Capital Campaign Coordination – 30%
• Supported Foundation/Advisory Board: with fundraising efforts/social capital development
• Led Building Tours: with Director of Advancement for Capital Campaign major giving prospects
• Supported Director of Events/Communications Manager: at stewardship and fundraising events
• Developed Content: in support of Annual Report, Capital Campaign, and semi-annual Gala

Proposals/LOIs & Reports – 20%
• Collaborated: with the Finance and Grants Departments to gather information for applications
• Developed compelling proposals: by tailoring content to foundation-specific thematic giving areas
• Prepared and submitted: LOI's/proposals/applications to Institutional/Corporate donors
• Grants calendar management: of proposal/LOI/applications submitted to Institutional donors

Donor Database Management – 20%
• Assessed, evaluated, and presented: opportunities for growth and optimization of CRM
• Developed: donor-centered strategies for stewardship and retention of Annual Fund donors
• Process development: streamlining pre-award processes including data requests and gift entry
• Constituent relationship management: utilizing Blackbaud Raiser's Edge including maintenance and augmentation of donor records with stewardship information (e.g. milestones, achievements, awards)