Grants Administrator Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

April 20, 2020 Dear hiring manager: With a bachelor’s degree in Business, Organizations, and Society from Franklin and Marshall College, and over six years of professional work experience in my role as the Grants Administrator at the Community Foundation of New Jersey, it is with great pleasure that I submit my resume for developed from my academic career and work experience guided my application to this position to join your Sponsored Projects and Funds team. Since June of 2013, I have had the honor of working for the Community Foundation of New Jersey, a not-for-profit charitable organization dedicated to philanthropy that facilitates donations to address community needs and support local nonprofits. My current employer has counseled New Jersey families and businesses on how to use philanthropic funds to target and increase the impact of their giving in the areas that matter most to them for over 40 years. The Community Foundation’s funds currently hold over $500 million in charitable assets and granted more than $61 million in 2019 to charitable work in New Jersey and beyond. I currently manage the Community Foundation of New Jersey’s grantmaking programs to ensure systems meet the needs of internal and external stakeholders. My current position serves as the entry point to the Community Foundation team of 15 people, and I provide a range of duties that touch upon all stakeholder positions. I have strong information technology skills in several software systems, which fulfill one of my strongest passions, which is technology. The software systems include Blaukbaud FIMS (a Foundation Project Management Software,) Blaukbaud DonorCentral (a Donor-Advised Fund & Engagement Management Software,) RenPSG DonorFirst (an online and cloud-based Donor-Advised Fund Account Management Platform,) & Microsoft Office. My team and I continuously work to streamline the Foundation’s grant management process in order to keep up with changing technology trends and to satisfy stakeholder needs. I am confident that my experience and desire to keep learning will allow me to successfully undertake the key responsibilities of the Grants Administrator position to support The Rockefeller Philanthropy Advisors’ efficient grant administration. In addition, I have a proven track record dedicated to civic and social engagement to help disadvantaged communities, which aligns with the mission and philanthropic focus of The Rockefeller Philanthropy Advisors. As a first-generation college graduate and second-generation immigrant raised by a low-income family in a low-income community, I know first-hand the importance of philanthropy, volunteerism, and public service. I am beyond grateful for the generosity of donors and individuals who have helped me have access to educational and professional opportunities to thrive in and contribute to today’s society. Moreover, one of my deepest passions is helping refugee and immigrant communities and working with the Church World Service and Angels for Action, Inc. made that possible for me. Another rewarding experience I had was when I assisted low-income individuals with drug and alcohol addiction issues during my time with the Lancaster County’s Court of Common Pleas. I also mentored youth coming from low-income families during my time with the Boys & Girls Club of Lancaster. Lastly, in my role as a campaigner and ESL tutor for the CAREER OBJECTIVE Passionate professional with over 6 years of experience in grants management in the philanthropic sector with a desire to continue learning and growing in the administrative work of grantmaking and to secure a challenging career opportunity to fully utilize my training and skills, while making a significant contribution to the success of The Rockefeller Philanthropy Advisors.

  • Proficient in Blackbaud FIMS and DonorCentral, RenPSG DonorFirst, Microsoft Office Word, Excel, PowerPoint,
  • Outlook; Basic working knowledge of Mac OS X and Windows
  • Basic
  • Bookkeeping
  • Clients
  • Client
  • Data entry
  • Database
  • Delivery
  • Due diligence
  • Filling
  • Funds
  • Grants
  • Legal
  • Letters
  • Mac OS
  • Mental Health
  • Excel
  • Microsoft Office
  • Outlook
  • PowerPoint
  • Windows
  • Word
  • Problem Solving
  • Profit
  • Quality
  • Reporting
  • Conversational Spanish
  • Transportation
  • Troubleshooting
  • Website
  • Written
Grants Administrator, 05/2013 to Current
City Of Hollywood, FlHollywood, FL,
  • Perform due diligence of day to day grants recommendations for more than 1,100 Legacy Funds and Donor Advised Funds granting on average more than $50 million and over 5,000 grants per year to ensure compliance with IRS and OFAC regulations, and other legal and internal due diligence to ensure accuracy and consistency.
  • Ensure expenditure responsibility compliance on grants to foreign organizations and other non-equivalent charities to ensure grant reporting and monitoring.
  • Data entry of grant recommendations on the Funds/Grants Management Database (Blackbaud FIMS) to ensure data integrity in all systems.
  • Provide bookkeeping support by maintaining annual log of scheduled grants and/or fund pledge tracking to ensure fundholder reporting and deliverables.
  • Prepare and send out grant award transmittal letters along with grant agreements/installment notifications, if applicable.
  • Ensure effective and efficient delivery of philanthropic services by responding to various inquiries from stakeholders in a quality and timeliness manner including support navigating and/or troubleshooting the online fundholder portal and the Foundation’s website.
Intern, 12/2011 to 04/2012
National Financial Partners Corp.Beltsville, MD,
  • Non- profit that provides legal immigrant and refugee resettlement services.
  • Assisted newly arrived refugees with employment based ESL, job interview skills, and preparation for the job search.
  • Provided assistance to clients filling out job applications.
  • Outreached and networked to make connections with new area employers and businesses.
  • Assisted clients to complete job search activities online.
  • Facilitated client transportation-related activities: learn local bus system, apply for learner’s permit, study for driver’s exam.
  • Completed casenotes and maintain casefiles.
Drug Courts Analyst Intern, 08/2011 to 11/2011
Lancaster County’s Court Of Common Pleas, Judge David L. AshworthCity, STATE,
  • Shadowed and interviewed Drug Court participants and members of the Lancaster County Court of Common Pleas Adult Drug Court Team to analyze Problem Solving Courts, including Drug Courts and Mental Health Courts of Lancaster NJ as well as traditional courts, Drug Court models, and addiction issues.
Education and Training
Bachelor of Arts: Business, Organizations, and Society, Expected in 2012
Franklin and Marshall College (F&M) - Lancaster, PA
: , Expected in 2011
University of Westminster - London,
Personal Information
Democratic Committee of Plainfield, NJ, I developed meaningful relationships with the local citizens and authority officials of my hometown, Plainfield, NJ, an urban city with a high low-income population. My developed skills and knowledge, academic background, and passion for philanthropy, technology and grants administration would enable me to make a significant contribution to The Rockefeller Philanthropy Advisors. I would truly value the opportunity to speak with you about how I could positively contribute to The Rockefeller Philanthropy Advisors. I may be reached at the above phone number and email address. Thank you for your consideration. I look forward to hearing from you. Sending my best, Karen Arias
Fluency in written and conversational Spanish
Additional Information
  • HONORS , Franklin and Marshall College: William H. Gray Scholar; Dean’s List 2008- 2011 Other: New Jersey SEEDS Scholar 04’

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School Attended
  • Franklin and Marshall College (F&M)
  • University of Westminster
Job Titles Held:
  • Grants Administrator
  • Intern
  • Drug Courts Analyst Intern
  • Bachelor of Arts

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