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Grant Contract Analyst Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary

Dedicated professional with a solid background in high-volume office environments focused on delivering exceptional accounting, administrative, clerical and operational support. Experience in employing exceptional relationship-building abilities to cultivate positive rapport among clients, colleagues and management. Highly-developed communicator with outstanding skills in complex problem solving and conflict resolution.

Skills
  • Meticulous attention to detail
  • Professional and mature
  • Complex problem solving
  • Dedicated team player
  • Thrives under pressure
  • Project management
  • Accounting and Billing
  • Contracts
Experience
Grant & Contract Analyst, 09/2019 to 03/2021
University Of WashingtonSeattle, WA,

While in this position I also handled almost all of the Administrative Assistant duties.

The programs I used the most for this position are Kaufman Hall (budget), Microsoft Office Suite programs, Adobe Pro, Adobe Sign, PeopleSoft (accounting), New Innovations, Cloud-based programs for service tickets, Cerner, and Kronos. The highlights of tasks and projects assigned to me are listed below.

  • Manage 40+ contracts with physicians and/or physician groups.
  • Review GME physician time sheets for appropriate billable items, physician resident evaluations, and valid physician resident rotations.
  • Notify leadership of billing concerns for hours and discrepancies.
  • Process all vendor invoices associated with GME.
  • Manage the budget and cost center for our main GME department as well as assist with all 5 other budgets and cost centers.
  • Manage accounting invoices for GME program's grants for over 4 different grants. This includes reviewing the grant accounting reports submitted for payment.
  • Assist in applying for grants for multiple programs, including in gather current information.
  • Applied for and received a combined total of $3.150 million grant funds.
  • Project Manager for all GME locations (new and old), list included in Accomplishments section.
  • Managed all maintenance, environmental service, technical support, and room reservation requests for all programs and our main department. This included managing the service for 3 locations and over 20 computers.
  • Manage all large events for our department, list included in Accomplishments section, of our resident lounge and workrooms.
  • Participated in meetings, take minutes, created and follow up on the punch out list, etc.
Administrative Assistant, 11/2018 to 10/2019
Charles RiverNew Haven, CT,

After a short period of time the Director of GME trusted me with an increase in duties, including project management, as well as treating me as the office manager.

The programs I used the most are Microsoft Office programs, Adobe Pro, New Innovations, Cloud-based programs for service tickets, and Cerner. The highlights of tasks and projects assigned to me are listed below.

  • Managed GME Director's calendar (as well as 3 department calendars) and provided text or verbal reminders of upcoming meetings and events.
  • Managed all maintenance, environmental service, technical support, and room reservation requests for all programs and our main department. This included managing the service for 3 locations and over 20 computers.
  • Ordered catering service for all program needs.
  • Answered the department main phone line and provided messages when necessary to colleagues as well as their residents (GME has over 50 physician residents). Answered the phones line of colleagues when they were away from their office for extended periods of time.
  • Project manager for all GME locations (new and old), list included in accomplishments section.
  • Assist colleagues as necessary.
  • Run reports and use New Innovations as necessary.
  • Manage and coordinate all large events for our department, list included in Accomplishments section.
Finance Specialist, Commission Accounting, 07/2004 to 11/2018
SCF Securities, IncCity, STATE,

I was hired as a temporary receptionist with light accounting and compensation data entry duties in 2004. A month after my contract was bought out and I was hired as a permanent employee. Throughout the years, my hard work and dedication was recognized by my supervisors by being provided additional responsibility, training, and title recognition. The programs I used the most was WinOps, Mustang, and Sycamore (SalesForce based database), Quickbooks, Microsoft Office programs, and Adobe Pro. The highlights of tasks and projects assigned to me are listed below.

  • Maintained and monitored the pay rate information for over 175 advisors and the finance entity(ies) they are affiliated with.
  • Entered the compensation received for the 175+ advisors into our database. Processed an average of 250 commission statements and an average of 5,000 lines of activity per month from multiple investment and insurance companies for 3 different entities.
  • Audit all of our advisor commission rates and payments prior to the weekly payment.
  • First contact in the debt collection process.
  • Maintained the compensation information for over 100 investment companies and all of the products.
  • Scanned and archived all statements and commission related notices from investment companies.
  • Reviewed advisor contracts on an annual basis and as they joined the firm.
  • Reviewed new agreements with investment companies, focusing on the compensation and terms of the agreements.
  • Maintained the notes of any changes made to the investment companies and their products.
  • Provided reports and notes on an as needed basis to the Chief Compliance Officer for compliance review or SEC, FINRA, and/or MSRB audits.
  • Assisted the Chief Financial Officer with our annual Accounting audit for the last 5 years of tenure.
  • Assist staff and advisors as needed.
Accomplishments

Saint Agnes Medical Center and SCF Securities, Inc

09/2020

Project Manager of our newly granted resident rounding room and leadership offices space. Participated or lead meetings, took minutes, created a punch out list, etc.

09/2020

Project Manager of our Emergency Medicine Residency space. Participated or lead meetings, took minutes, created a punch out list, etc.

09/2019

Project Manager of our resident lounge and workrooms. Participated in meetings, took minutes, created a punch out list, etc.

07/2019

Project Manager of our resident lounge, classroom, and call rooms. Participated in meetings, took minutes, created a punch out list, etc.

2019 – 2020 Grand Round lectures

Provided our residents and Saint Agnes Medical Center lectures from outside specialists in their field. This ranged from medical specialties to how to become a patient advocate in healthcare laws and wellness.

2019-2020 GME events

Lead on all large events (150+ people), including managing the budget, working with other departments, vendors, etc. The events are annual and include Match Week, Match Day, Onboarding weeks, White Coat Ceremony, Resident Meet and Greet, GME Residency Townhall, and Welcome and Awards banquet.

06/2016 Database transition

An integral part of the executive team in transferring to a new database and analyzing the information in both until the transfer was complete. The transition was going from 3 databases programs to one cloud-based website. Double entry into both system of commission, payroll, pay rates, etc. during transition.

12/2006 Database transition

Participated in transferring to a new database and analyzing the information in both until the transfer was complete. Double entry into both system of commission, payroll, pay rates, etc. during transition.

Education and Training
: Crucial Conversations – Management Course, Expected in 02/2020
Saint Agnes Medical Center - Fresno, CA,
GPA:
: Just Culture – Management Course, Expected in 06/2019
Saint Agnes Medical Center - Fresno, CA,
GPA:
: A3 Thinking - Management & Problem-solving Course, Expected in 2018
Saint Agnes Medical Center - ,
GPA:
: Series 7 FINRA License, Expected in 03/2012
FINRA - Fresno, CA,
GPA:

General Securities Representative Examination

High School Diploma: , Expected in 06/1998
Los Banos High School - Los Banos, CA,
GPA:

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Resume Strength

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  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • Saint Agnes Medical Center
  • Saint Agnes Medical Center
  • Saint Agnes Medical Center
  • FINRA
  • Los Banos High School
Job Titles Held:
  • Grant & Contract Analyst
  • Administrative Assistant
  • Finance Specialist, Commission Accounting
Degrees
  • High School Diploma

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