graduate medical education office coordinator resume example with 13+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Professional Summary
Resourceful and dedicated professional with a history of meeting goals and utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. I am an organized and dependable candidate successful at managing multiple priorities with a positive attitude.
Skills
Highly skilled in New Innovations software
Microsoft Kofax Editor Power PDF Advanced
Proficient in cross training
Microsoft PowerPoint
GME Office Support
Customer Service
Microsoft Excel
Departmental Support
Records Filing
Application Renewal
Training Program Administration
Processing Procedures
Document Management
Office Supplies and Inventory
Administrative Support
Special Projects
Data Entry
Exam Coordination
Office Operations
Customer Needs Assessments
Educational Programs
Employee Timesheet Processing
Microsoft Word
Materials Preparation and Presentation
Stock Maintenance
Staff Development
Work History
Graduate Medical Education Office Coordinator, 07/2010 - Current Cooper University Health Care – City, STATE,
Currently serving in the sole capacity of Training Liaison for the hospital 's J-1 Visa Sponsorship program for the Exchange Commission for Foreign Medical Graduates which acts as the authorized credentialing agency for non-US physicians who seek to practice in the United States or apply for a medical residency. Manage the J-1 application renewals; generate and collect signatures and make timely submissions to ECFMG.
Currently serving as the sole direct liaison for the New Jersey State Medical Permit Board facilitating and organizing the required medical training permits for the residents and fellows. Medical Permits are time sensitive and require careful coordination between the resident and the medical board.
Certify and notarize official documents for the residents
Responsible for the coordination and compliance of medical licensure for all Residents and Fellows - eligible by the State Medical Board of New Jersey.
Produced, provided and maintain the annual contracts for the Cooper Residents and Fellows of Graduate Medical Education.
Provide direct support and assistance to the Director of Graduate Medical Education, including direct and indirect support to the Designated Institutional Officer and Assistant DIO.
Provide excellent GME customer service and telephone support.
Manage the WebEx meetings for House Staff Council and the Program Director's Meetings.
Managed and maintained confidential GME records and the personnel files of residents; current and alumni.
Maintained all credentialing records, Life Support certifications; USMLE and COMLEX test score reports; central line and annual education modules.
Manage incoming academic transcripts and diplomas via electronically.
Manage the GME Verifications email and fax inbox.
Generate and maintain the annual House Staff List for the hospital
Manage and maintain the Graduate Medical Education Program Administrators Outlook email and the Program Director's Outlook email
Generate and maintain the widely used GME Program Information Sheet
Provide direct oversight with reporting onboarding requirements; and provide regular updates to the database for monthly and bi-monthly reports.
Assist with GME Poster oversight
Assist with the IRB Research notices for the graduates.
Maintained a key role in managing, facilitating and coordinating the Visiting Residents Program.
Outstanding ability to provide total support to any front office role in the GME and Program Office.
Maintained all office supplies; office equipment contacts.
Assisted with the maintenance, inspections and work orders for the Resident Call Rooms, Resident Locker Rooms, Resident Lounge and the Resident Work Room.
Maintain the user accounts for Staples and Fed Ex
Maintain and manage the 3 archive systems for the GME Office.
Generate all of the House Staff Compliance Sheets for graduation.
Provide direct support to the Information Technology and EPIC teams for annual training permit and medical licensure compliances.
Provide direct support to the office of legal affairs.
Provide assistance to outside vendors in the credentialing of graduating House Staff.
Annual conference participant but not limited to: New Innovations, AHME, and NI Webinars.
Direct and indirect organization of Orientation and Graduation.
Graduate Medical Education Office Assistant, 05/2010 - 07/2018 Cooper University Health Care – City, STATE,
Provided direct support to the Graduate Medical Director and to the Assistant GME Medical Director.
Coordinated the medical license and medical permits for the residents and fellows.
Responsible for registering the PGY 1 incoming residents with the State of New Jersey Medical Board.
Credentialed and finalized the enrollment paperwork for the incoming residents and fellows.
Managed the program and conducted meetings for the visiting rotator coordinators.
Managed the life support compliances in New Innovations
Tracked and reported the GME Compliances to DIO
Monitored the Semi and Final Evaluations of all the programs.
Processed the PSLF Loan/ Sallie Mae Loans/Nelnet and all Loan forbearance for the residents.
Managed the Resident Lounge; provided direct input into the design of the new Call Room floors and Locker Room.
Provided direct training of seasonal staff and interns.
Provided direct input into the planning and preparation of Doctor's Day, Fatigue and Wellness Sessions and Resident Forums.
Reimbursement preparation and submissions for all of the residents and fellows.
Annually prepared and managed the Graduation Certificates process.
Managed and provided oversight over the J-1 Visa Sponsorship program for the hospital and H1B in the visiting rotating program.
Primary manager of the Resident Beeper List and provided a comprehensive listing for the hospital operators.
Tracked the GME Compliances for life support, central line infections, pain management, fatigue and wellness, step scores, clinical evaluations, permit and license due dates, and moonlighting requests.
Mandatory conferences for ECFMG and New Innovations.
Advanced Hospital Medicine Program Coordinator , 09/2009 - 06/2010 Cooper University Health Care – City, STATE,
Organized and managed program development from conception through successful execution.
Gathered and organized printed materials required for program participation.
Orchestrated smooth and efficient program development by collaborating cross-functionally within the department of GME.
Maintained tight production timetables and quality standards to give audiences exceptional offerings.
Pitched and built new programming strategies
Education
Bachelor of Science: Sociology, Expected in - Temple University - Philadelphia, PA GPA: Status -
Candidate of Sociology, BS degree
Minor in Social Work
: Elementary Education, Expected in 08/2007 - Camden County College - Blackwood, NJ GPA: Status -
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