Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Highly focused and results-oriented office professional who successfully supports complex, deadline-driven operations as well as customer-oriented, computer-savvy and readily adapts to change and exceeds expectations in quality.

  • Microsoft Office proficiency
  • Time management
  • Articulate and well-spoken
  • Excel spreadsheets
  • Professional and mature
  • Flexible
  • Meticulous attention to detail
  • Appointment setting
  • Travel administration
  • Self-starter
  • Scheduling
  • Meeting planning
  • Invoice processing
  • Strong problem solver
Graduate Coordinator, 01/2012 -
University Of California Sacramento, CA,
  • Coordinate student functions and schedule class schedules for three programs
  • Coordinate with marketing to design materials to advertise graduate degrees.
  • Coordinate graduate student registration and maintain student records.
  • Notify students and faculty directors of academic standings.
  • Respond to initial inquiries and serve as first point of contact to prospective graduate students.
  • Coordinate new student orientations, closing dinners, Alumni events and Open House information sessions.
  • Notify students of internship opportunities with local companies.
  • Collect and interpret demographic data, aggregate data on academic achievement, enrollment data and students not meeting curriculum requirements and report issues to directors and college administration.
  • Work with other departments to design the first dual degree program.
  • Attend all departmental faculty meetings and other related meetings as requested.
  • Serves as liaison for the Holt School with regard to conveying critical information and necessary procedures that impact the.
  • Schedule travel and process reimbursement for three directors and various students.
Office Coordinator, Executive Assistant, 01/2007 - 01/2012
Harvard University Petersham, MA,
  • Performed a variety of duties to current construction projects from preparing building permits to maintaining all job drawings.
  • Regularly schedule meetings between city officials, design architects and college administration during all phases of construction.
  • Supervise front office staff, complete annual evaluations, and perform constructive feedback when necessary.
  • Organized an online database for all electronic drawings for all buildings owned by Rollins College.
  • Update floor plans in AutoCad when needed and post to website.
  • Coordinate departmental meetings and training.
  • Schedule travel and submit reimbursement in a timely manner.
Staff Assistant III, 01/2005 - 01/2007
99 Cents Only San Marino, CA,
  • Support Assistant Vice President of Student Affairs in travel, budget management, staff timesheets and student concerns.
  • Coordinated successful staff development training sessions and Counselor Day for 250 middle and high school counselors.
  • Coordinated the Student Academic Grievance Committee.
  • Conducted New Student Orientation sessions several time each semester.
  • Processed staff requests for travel and approve expenses.
Executive Assistant, 07/2003 - 01/2005
Valencia College City, STATE,
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Provided logistical support to visiting executives in coordination with other Executive Assistants.
  • Handled and distributed all incoming and outgoing mail.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Investigated issues and problems and drafted responses to urgent requests.

Processed travel expenses and reimbursement requests.

Master of Arts: Human Resources, Expected in 2014
Rollins College - Winter Park , FL
Bachelor of Arts: Organizational Communication, Expected in 2013
Rollins College - Winter Park, FL

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Resume Overview

School Attended

  • Rollins College
  • Rollins College

Job Titles Held:

  • Graduate Coordinator
  • Office Coordinator, Executive Assistant
  • Staff Assistant III
  • Executive Assistant


  • Master of Arts
  • Bachelor of Arts

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