Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Professional Summary
Experienced executive assistant with over 7 years of experience is seeking for an executive assistant employment. Excellent reputation for resolving problems, improving the day to day activities of the VP. Detail-oriented and driven Executive Assistant with expertise in problem solving and managing daily office functions. Uniquely qualified to perform communication with external and internal contacts on the Vice President's behalf and have high level of confidentiality. Proficient in Microsoft word, excel, and PowerPoint.
Skills
Decision Making
Customer Service
Quality Assurance
Building Effective Relationships
Organizational Skills
Typing
Troubleshooting
Typingr
Written Communication
Adaptive team player
Organizational strengths
Staff Management
Travel coordination
Schedule & calendar planning
Travel accommodations
Scheduling
Administrative support
Event planning
Schedule Management
Mail handling
Office management
Work History
08/2016 to 06/2019General Classroom Teacher/Advisory Brord MemberPalmetto Health | Anderson, SC,
Enhanced student learning by optimizing wide range of instructional approaches and innovative classroom activities.
Implemented outlined grading and assessment techniques to document growth, development and knowledge advancements during teacher absence.
Collaborated with teaching staff to devise and implement coordinated educational strategies and student support networks.
Upheld classroom routines to support student environments and maintain consistent schedules.
Assisted students of all ability levels develop life-long learning skills and good study habits.
Leveraged classroom discussion strategies to engage students, promote topics and boost learning opportunities.
Kept accurate and current attendance records and assignment sheets to maintain file compliance.
Kept students on-task with proactive behavior modification and positive reinforcement strategies.
Developed and deepened relationships with students, family members and faculty to promote optimal student learning environments.
Worked with principal's office on disciplinary and safety issues.
Handled classrooms of up to 29 students, reporting problem students to Principal and keeping detailed behavioral records.
05/2012 to 05/2016Executive Assistant Vice PresidentThe Zebra | Austin, TX,
Allocated executive tasks and managed complex calendars and administrative functions
Calendar management, including email remainders, meeting scheduling
Management of summer coverage across outpatient sites
Maintained policies and student manuals
Processed invoices
Planned meetings
Managed travel reimbursements, file, records, and documents
Prepared reports as needed
Coordinated academic teaching assignments
Coordinated legal contracts for school affiliations
Managed incoming mail
Assisted with all other office administrative duties
Responded to emails and other correspondence to facilitate communication and enhance business processes
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts
Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas
Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation
Maintained office supplies inventory by checking stock and ordering new supplies as needed
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members
Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data
Made over 25 phone calls per day
05/2010 to 06/2013Patient Service RepresentativeGood Shepherd Penn Partners | City, STATE,
Reviewed and corrected claim errors to facilitate smooth processing
Reviewed daily care slips for doctors
Generated monthly statements to check outstanding balances
Assisted patients in filling out check-in and payment paperwork
Balanced deposits and credit card payments each day
Took co-payments and compiled daily financial records
Performed account reconciliations and resolved variances
Oversaw financial operations, producing invoices, processing payments and preparing deposits
Routinely collaborated with department managers to correct problems and improve services
Checking insurance daily for all patients; submitting therapist clinical notes to Bravo for authorization
Pre-registering and registering patients daily
Scheduling and making appointments for patients; verifying physicians’ license status
Posting Payments (co-payment or co-insurance) daily
Preparing Deposit; ordering office and treatment supplies
Finding coverage for Patient Staff Representative and Physical Therapists by contacting other managers
Maintaining all Physical and Occupational Therapist schedule; drafting letter medial necessity for Physical and Occupational Therapist
Assisted with all other office administrative duties
Trained, conducted meetings with staff for performance review
Checked daily doctor schedules and verified insurance
Made over 50 customer and insurance calls per day
08/2004 to 12/2009Office ManagerPattonium, Inc. | City, STATE,
Provided complete meeting support, including materials preparation and notes or minute taking
Oversaw appointment scheduling and itinerary coordination for both clients and personnel
Provided proper scheduling of patients, ensuring timely and effective allocation of resources and calendars
Maintained office supplies inventory by checking stock and ordering new supplies as needed
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
Maintained daily appointment calendars for president and executive vice president
Handled all scheduling and logistics planning for conferences and monthly meetings
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services
Automated office operations to manage client correspondence, record tracking and data communications
Made over 25 calls per day
Education
Expected in 2014Master of Arts | EducationRosemont College, Bryn Mawr, PAGPA:
3.8 GPA
Expected in 2010Bachelor of Arts | PsychologyTemple University, Philadelphia, PA, GPA:
Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.