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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Polite and attentive Receptionist offering excellent customer service, organization and time management skills. Skilled in coordinating invoicing and some acounting activities. Highly-organized Reservationist with 30+ years of experience in Front office support. Proficient in scheduling, records maintenance and correspondence. Strong knowledge of computer fundamentals.

Skills

Knowledge of established procurement policies, directives, regulations, and procedures (Department of Interior and Reclamation) such as Simplified Acquisition Regulations, Federal Acquisition Rags., DOI Integrated Charge Card Guidelines, Regional Office, Area Office and Field Division policies and guidelines, in order to perform primarily standardized purchasing and related functions. I obtain knowledge of the MISSION in order to facilitate services. I have skills to handle interpersonal relations sufficient work with and assist co-workers to accomplish short and long term projects. I have the ability to work under stressful situations and constantly changing conditions. Knowledge of and ability to use computers and software necessary to input data and obtain forms, etc. Perform work under the general supervision of the Manager.

Work in a highly physical area that requires some lifting and lots of walking. Knowledge of terminology and procedures used in the office in order to provide a variety of clerical functions. Knowledge of basic mathematics. Knowledge of English grammar, spelling and punctuation as required for the job.

Education and Training
Socorro High School Socorro, NM Expected in 05/1998 : General Studies - GPA :
Southern New Hampshire University , Expected in 10/2021 Associate of Business Administration : Business Administration - GPA :
Experience
Nana Regional Corporation - General Administrative Clerk
Deering, AK, 12/2011 - Current

General office duties, arranging travel for employees and visitors, Petty cash custodian of $1500.00, “BOS” - receive travel requests, visitor requests and invoicing, General steward of the guesthouse and requests work orders from Facilities Management through “School Dude” generally for the guesthouse.

Black Diamond, Inc. - Senior Accounting Clerk -(Buyer)
Salt Lake City, UT, 12/2010 - 12/2011

Responsible for departmental purchases for: Electrical Department, Plumbing, Carpentry/Building maintenance, Key shop, Painting Department, Swim Center, Warehouse (replenish inventory), Aqua Tech, Bottled Gases, Grounds, Golf and Utilities. Supervisor Jim McLain

March 2010 — December 2010, Sr. Accounting Clerk - New Mexico Tech (Payroll) Facilities Management

Responsible for the processing of payroll. Verify/post labor into an excel spreadsheet from time cards. Enter weekend slips and leave forms. Post into banner. Run Brio Report and verify totals. Submit S/H memo and deliver report and memo to Wells Hall. Deliver Leave forms to Brown Hall. Post Labor cards into School Dude and update Spreadsheet. Balance School Dude totals to spreadsheet totals. Format labor reports and send to Cindy for weekly close.

Beazer Homes - Accounts Payable Clerk
Columbia, MD, 10/2007 - 10/2010

Responsible for departmental purchases for: Electrical Department, Plumbing, Carpentry/Building maintenance, Key shop, Painting Department, Swim Center, Warehouse (replenish inventory), Aqua Tech, Bottled Gases, Grounds, Golf and Utilities. Supervisor Jim McLain

March 2010 — December 2010, Sr. Accounting Clerk - New Mexico Tech (Payroll) Facilities Management

Responsible for the processing of payroll. Verify/post labor into an excel spreadsheet from time cards. Enter weekend slips and leave forms. Post into banner. Run Brio Report and verify totals. Submit S/H memo and deliver report and memo to Wells Hall. Deliver Leave forms to Brown Hall. Post Labor cards into School Dude and update Spreadsheet. Balance School Dude totals to spreadsheet totals. Format labor reports and send to Cindy for weekly close.

October 2007-March, Accounts Payable Clerk (Business Office) New Mexico Tech

Responsible for all direct payments: Review and enter invoice payments into Banner. Double check for completeness and accuracy. Determine appropriateness of taxes. Determines discounts if applicable. Enter credit memos associated with Direct payments.

Purchase order payments — Review and enter invoice payments on purchase orders into Banner.

Provide assistance to departments and vendors with problems or questions regarding payments. Initiate

processing of stop payments requests and reissuing of replacement checks if necessary. Assist with preparation of checks for mailing. File of payment packets. Review all checks held without paper work. Process all special and rush checks. All other clerical duties as assigned

Department Of Interior - Bureau Of Reclamation - Purchasing Agent
City, STATE, 09/2003 - 10/2007

Responsible for procuring supplies, materials, equipment and services through mandatory sources, Fedstrip, purchasing items through contracts with General Service Administration (GSA), or other appropriate sources of supplies including open market sources, utilizing competitive procedures purchase orders etc., and determines the best method of purchase. Reviews all requisitions initiated in the Division for supplies, materials, furniture, and equipment. Solicits quotes from vendors when required, prepares Reclamation forms and simplified acquisition documentation memoranda and reports, and determines successful bidders before issuing purchase orders. Enters correct cost authority codes and budget object class to transactions to assure proper funds are used for purchases. Interact with vendors to acquire the best product for the least amount of money, getting quotes and preparing the Reclamation forms for purchase. Collaborates and coordinates with Socorro Field Division (SFD) Manager, Regional Office and Regional staff on procurement actions above my warrant level. Serves as the A/OPC for the SFD for the Integrated Charge Card Program. Advise the SFD staff of procurement regulations, providing guidance and service for government credit card usage. Responsible for orientation of new credit card holders assuring they are aware and educated in the rules and regulations which govern purchases/travel made with the government credit card and understand fully the responsibility that is required of the card holder. Monitor delinquencies, suspension and cancellation of charge cards. Coordinate and negotiate with Bank of America, Area Office, employees and supervisors when necessary to resolve disputes over charge card problems with discretions and consideration. Maintain regulations pertaining to the charge card program. Submit request for issuance of cards and reissuance of expired cards. Monitors monthly reconciliations to ensure approving official has reviewed and approved and that micro purchases procedures are being followed. Reporting any inconsistencies to the Division Manager. Maintain secure file of statements, receipts and applications. Utilize software to track and update charges.

Serve as Training Coordinator. Enrolls employees in approved training and pays for the training with credit card or with purchase order.

Serve as Travel Coordinator. Responsible for all travel for the SFD.

Back-up receptionist

Back-up records manager

Responsible for complying with all Federal rules and regulations concerning procurement and all safety regulations.

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Resume Overview

School Attended

  • Socorro High School
  • Southern New Hampshire University

Job Titles Held:

  • General Administrative Clerk
  • Senior Accounting Clerk -(Buyer)
  • Accounts Payable Clerk
  • Purchasing Agent

Degrees

  • Associate of Business Administration

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