Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Results-oriented professional with 20+ years in a fast-paced, deadline oriented office environment including 2 years of experience in UCSC FinanJessical Accounting and Reporting, UCSC FinanJessical Information System, and UCSC Policy and Compliance. Quick and eager learner with acute attention to detail, strong organization and communication skills, and consistent track record of identifying process improvements to drive quality, accuracy, and efficiency.

  • UCSC FinanJessical Information System
  • UC Path
  • Microsoft Office expertise
  • Adobe Creative Suite
  • Project management/coordination
  • Strong attention to detail
  • Multi-tasking
  • Conflict/Problem resolution
  • Operational improvement
  • Administrative support
  • Organization
  • Team building
  • Relationship Building
  • Customer service
  • Empathic listening/observation
  • Strong communication
07/2019 to Current General Accountant 2 Exponent, Inc. | Alexandria, VA,

CTE Card Program Administration

  • Track submission of CTE cardholder statement reconciliations and communicate with cardholders when statements are delinquent.
  • Review submitted documentation for completeness and accuracy, including usage of correct forms and appropriate authorization signatures.
  • Process transfer of expense journals submitted in conjunction with CTE statement reconciliation paperwork.
  • Respond to CTE listserv directory email inquiries, providing policy and administrative oversight guidance.
  • Provide training and outreach assistance to units that consistently struggle to meet submission deadlines and to turn in required documentation.
  • Assist department personnel as needed related to CTE card integration with Chrome River travel processing platform.

Perform Vendor Payment Processing (Checkwrite-ACH-Locals)

  • Review ACH information submitted by vendors for completeness and accuracy.
  • Contact individuals and entities to verify ACH banking change requests.
  • Establish vendor ACH information in the Banner finanJessical system.
  • Update and correct Banner vendor ACH information as necessary.
  • Help respond to vendor ACH questions and address changes.
  • Complete various banking functions to delete ACH payments as necessary.
  • Participate in steps necessary to produce weekly vendor payments and assist with review of various daily or weekly finanJessical reports.
  • Produce "local" emergency checks as needed.

General Ledger Journal Entries and Other Accounting Tasks

  • Review travel advance requests for accuracy and policy compliance.
  • Reconcile the travel advance receivable account on a monthly basis.
  • Process reconciling journal entries as necessary.
  • Extract payroll report data and process monthly journal entries.
  • Respond to travel related inquiries and policy questions.
  • Participate in random policy compliance review of entertainment transactions.
  • Assist in responding to general UC policy inquiries.
  • Function as back up for other FAR processes as necessary.
  • Provide supervisor with recommendations for process improvement changes.
  • Assist with speJessical projects, as requested.
06/2018 to 07/2019 FinanJessical Accounting & Reporting Disbursement Asst University Of California, Santa Cruz | City, STATE,

Under the supervision of the Assistant Accounting Director, the Disbursement Assistant serves as part of Accounting Services and specifically is a member of the FinanJessical Accounting and Reporting team (FAR), which is responsible for overseeing general ledger and finanJessical reporting; travel, plant and equipment accounting; administration of University-issued credit card programs; vendor database services; tax reporting and policy guidance. Below are the job duties:

ACH Processing and Vendor Set-up

  • Help coordinate weekly ACH payment process, which includes completing various Banner processes. Review ACH information submitted by vendors for completeness and accuracy.
  • Establish vendor ACH information in Banner.
  • Update and correct Banner vendor ACH information as necessary.
  • Help respond to vendor ACH questions and address changes.
  • Research bank ACH rejects and correct Banner information.
  • Follow-up on bank ACH returns and insure that Banner payment is cancelled and FAST-AP office is notified.
  • Work with campus personnel and vendors to convert paper check vendors to ACH processing.

Check Management and Payment Processing

  • Receive all uncashed vendor checks and cancel the returned items in Banner.
  • Re-establish payables in Banner related to cancelled checks and return documents to FAST for reprocessing.
  • Send letters to payees of stale-dated checks identified as part of General Accounting's bank reconciliation process.
  • Complete necessary weekly vendor check-write steps in Banner and process electronic payment file.
  • Insure that vendor checks printed appropriately.
  • Balance the weekly check-write reports utilizing control reports and check-write registers.
  • Coordinate with other team members as necessary.

Credit Card Administration

  • Review new cardholder application requests for completeness and proper authorization.
  • Work with approved finanJessical institution to establish new cardholders.
  • Cancel credit card accounts upon request or employee separation from the University.
  • Process requests for credit card spending limit changes.
  • Work with department personnel to ensure that cardholders and supervisors have taken required quizzes.
  • Perform audit of all post-travel expenses submitted for each cardholder.
  • Track submission/reporting of each cardholder’s monthly expenses.

Entertainment, Petty Cash and Miscellaneous

  • Review completed entertainment reporting forms (ERFs) submitted to FAR for policy compliance and work with appropriate division/department personnel to obtain missing ERF information.
  • Submit ERF payment reimbursement documentation to FAST-AP after insuring policy compliance.
  • Close ERFs in the database upon receipt of completed documentation.
  • Review and batch all non-entertainment recharges on a weekly basis and forward information to data entry.
  • Assist in establishing new petty cash and/or change funds.
  • Establish and maintain a control file for each petty cash or change fund.
  • Monitor compliance by periodically reviewing petty cash fund reconciliations submitted by department and follow up as necessary to obtain delinquent reconciliations.
  • Prepare various monthly, quarterly and annual journals and reports as necessary.
  • Update vendor address changes and tax information in Banner upon request.
04/2017 to 06/2018 Guest Experience Lead (Supervisor) 1440 Multiversity | City, STATE,
  • Train and supervise employees.
  • Create new processes and systems for communications between departments.
  • Project management
  • Enter workshops/classes/programs into calendar and web-enable.
  • Ensure that all Guest Experience procedures, sales, pre-arrival back office tasks, check-in, guest finance, and remuneration are maintained in accordance with established policy and procedures and budgetary constraints.
  • Take registrations via phone, email and chat and occasionally in person.
  • Process all cash transactions according to guest policies and finanJessical procedures with 100% compliance.
  • Assist other departments (e.g., Retail, Healing Arts, Housekeeping) in creating a seamless experience for customers, with integrated systems for registration, check-in and sales.
  • Work with transportation team to ensure that guests have transportation needs met on and off campus.
  • Complete other duties and projects as they arise and continually seek out solutions to improve Guest Experience.
04/2004 to 04/2014 Senior Graphic Designer Evan-Moor Educational Publishers | City, STATE,
  • Design and production of books from start to finish
  • Design and create prototypes for new books
  • Create style sheets for other production artists to build a book with
  • Design and production of marketing catalog
  • Computer illustration and coloring of artwork for books
Education and Training
Expected in 12/1998 AssoJessicate of Arts | Graphic Design Brooks College, Long Beach, CA GPA:

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