General Accountant 2 resume example

Under the supervision of the Assistant Accounting Director, the Disbursement Assistant serves as part of Accounting Services and specifically is a member of the FinanJessical Accounting and Reporting team (FAR), which is responsible for overseeing general ledger and finanJessical reporting; travel, plant and equipment accounting; administration of University-issued credit card programs; vendor database services; tax reporting and policy guidance. Below are the job duties:

ACH Processing and Vendor Set-up

• Help coordinate weekly ACH payment process, which includes completing various Banner processes. Review ACH information submitted by vendors for completeness and accuracy.
• Establish vendor ACH information in Banner.
• Update and correct Banner vendor ACH information as necessary.
• Help respond to vendor ACH questions and address changes.
• Research bank ACH rejects and correct Banner information.
• Follow-up on bank ACH returns and insure that Banner payment is cancelled and FAST-AP office is notified.
• Work with campus personnel and vendors to convert paper check vendors to ACH processing.

Check Management and Payment Processing

• Receive all uncashed vendor checks and cancel the returned items in Banner.
• Re-establish payables in Banner related to cancelled checks and return documents to FAST for reprocessing.
• Send letters to payees of stale-dated checks identified as part of General Accounting's bank reconciliation process.
• Complete necessary weekly vendor check-write steps in Banner and process electronic payment file.
• Insure that vendor checks printed appropriately.
• Balance the weekly check-write reports utilizing control reports and check-write registers.
• Coordinate with other team members as necessary.

Credit Card Administration

• Review new cardholder application requests for completeness and proper authorization.
• Work with approved finanJessical institution to establish new cardholders.
• Cancel credit card accounts upon request or employee separation from the University.
• Process requests for credit card spending limit changes.
• Work with department personnel to ensure that cardholders and supervisors have taken required quizzes.
• Perform audit of all post-travel expenses submitted for each cardholder.
• Track submission/reporting of each cardholder’s monthly expenses.

Entertainment, Petty Cash and Miscellaneous

• Review completed entertainment reporting forms (ERFs) submitted to FAR for policy compliance and work with appropriate division/department personnel to obtain missing ERF information.
• Submit ERF payment reimbursement documentation to FAST-AP after insuring policy compliance.
• Close ERFs in the database upon receipt of completed documentation.
• Review and batch all non-entertainment recharges on a weekly basis and forward information to data entry.
• Assist in establishing new petty cash and/or change funds.
• Establish and maintain a control file for each petty cash or change fund.
• Monitor compliance by periodically reviewing petty cash fund reconciliations submitted by department and follow up as necessary to obtain delinquent reconciliations.
• Prepare various monthly, quarterly and annual journals and reports as necessary.
• Update vendor address changes and tax information in Banner upon request.

• Train and supervise employees.
• Create new processes and systems for communications between departments.
• Project management
• Enter workshops/classes/programs into calendar and web-enable.
• Ensure that all Guest Experience procedures, sales, pre-arrival back office tasks, check-in, guest finance, and remuneration are maintained in accordance with established policy and procedures and budgetary constraints.
• Take registrations via phone, email and chat and occasionally in person.
• Process all cash transactions according to guest policies and finanJessical procedures with 100% compliance.
• Assist other departments (e.g., Retail, Healing Arts, Housekeeping) in creating a seamless experience for customers, with integrated systems for registration, check-in and sales.
• Work with transportation team to ensure that guests have transportation needs met on and off campus.
• Complete other duties and projects as they arise and continually seek out solutions to improve Guest Experience.

• Design and production of books from start to finish
• Design and create prototypes for new books
• Create style sheets for other production artists to build a book with
• Design and production of marketing catalog
• Computer illustration and coloring of artwork for books