Jessica Claire
Montgomery Street, San Francisco, CA 9XXX5 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -

Committed and motivated Administrative Accounting professional with extensive experience overseeing accounting operations. Internal Control Auditing, high degree of integrity, accuracy and attention to detail. Strong work ethic, professional demeanor and great initiative. Energetic, results-oriented team-player eager to bring strong administrative skills to a growing company in need of top-level support.

  • Public and private accounting
  • Account reconciliations
  • Budget monitoring
  • Analytical reasoning
  • Resource allocations
  • Staff motivation
  • Employee training and development
  • Accounting systems assessment
  • Auditing methodology
  • Cost accounting
  • Risk management
  • Executive Management Support
  • Critical Thinking
03/2014 to 2015
Fiscal Officer-Special Appointment Culp, Inc. Knoxville, TN,

Exercise control and oversight of the accounting activities and functions of the fiscal department. Implemented and provided training to adhere to the State of Maryland Comptroller's Accounting Procedure Manual to enforce compliance. Maintained detailed administrative and procedural processes to improve accuracy and efficiency. Responsible for oversight of accounting activities and provide training to adhere to the Comptroller's Accounting Procedure Manual to ensure compliance. Perform experienced level professional accounting; review and assist in the development of agency policies and procedures for the agency Internal Control requirements. Identify potential problems and plan for solutions relating to internal control of accounting activities. Supervise, review and approve the Fiscal Activities of the Fiscal Service Director and Fiscal Staff, included; Accountant; Accounts Payable; Accounts receivable; Fiscal Specialist to bring MIA Agency in compliance after Audit findings originated by the Office of Legislative Auditors. Plan, organize, review and implement the Agency's Standard Operating Procedures for Compliance in accordance to GAAP / GAAS. Provide training to staff on accounting, reconciliation procedures and processes; including the navigation of FMIS as needed. Review and approve FMIS procurement; expenditure; revenue; deposits and fund transfer activities ensuring proper fund allocation and compliance with State Law and Regulation. Review working fund bank reconciliation, composition of funds, preform audit testing and change management requirements to ensure segregation of duty standards. Process of Employee Performance Evaluations; approves leave, and request counseling. Review working fund bank reconciliation and composition of funds. Ensure Agency travel reimbursements properly follow State of Maryland Travel guidelines and regulations. Ensure Agency adheres to the Department of Budget and Management travel regulations and procurement issues. Assist the Associate Commissioner and Fiscal Services Director with preparing internal control policy & procedures to adhere to State of MD guidelines and requirements. Perform Internal Control Audits for Compliance in accordance to GAAP. Prepare journal entries as needed and approve journal entries prepared by other Fiscal Staff. Assist Director with Preparation of monthly expenditure projections and Review monthly reports for proper recording of accounting and purchasing transactions consisting of MIA and Rate Stabilization accounts. Assist the Director of Fiscal Services in Maintaining the Agency Inventory System. Work with Fiscal Director in accomplishing the year-end close. Either perform or ensure completion of related accounting activities in FMIS in accordance with generally accepted accounting principles. Preform Premium Tax audits and reconciliation as assigned. Fiscal's Administrator for Enterprise System. FMIS ASM Functional Coordinator. Final approval of Travel & Corporate purchasing cards. Performed all other duties assigned by the Associate Commissioner & Director of Finance

04/2013 to 03/2014
Fiscal Services Officer Omnicom Media Group Atlanta, GA,

Assist the Administrative Program Manager II (AD for Administration) in the planning and organizing the operation of the Fiscal Unit. Perform experienced level professional accounting, review and assist in the development of agency policies and procedures for the agency in regard to grants, programs, and risk management, resource allocations, monthly reporting of fund balances, homeland security and the Continuous Operations in the event of an emergency. Conducted departmental audits; budget monitoring, supervise the Fiscal Accounting Clerks; Fiscal Accounting Technicians, Agency Buyer, Fleet Manager, Asset Manager, and Switchboard Operator(s) of the entire Finance Department. Planned, organized and supervised Internal Audits on the Agency's Programs, to include County run programs that include Gift Cards and Petty Cash; review the Agency's Standard Operating Procedures for Compliance in accordance to GAAP / GAAS Plan. Approved Invoices; Travel Reimbursement Payments; Purchases; Purchase Orders and Requisitions. Completed Agency Monthly Bank Reconciliation's of all Bank Accounts. Monitored the Agency's Programs; creates and prepare special reports to include Agency Expenditures, and Receivables in support of Each Assistant Director's Program and Flex Funds. Released Child Support Funds on a weekly basis. Approved Cash Disbursements and Receivables in both our Statewide System (FMIS) and our local System (AFS) Reporting/Audit: Monitor and Report on our Agency's Program 10 Budget using various spreadsheets and Expenditure Models to the Assistant Directors of FIA and Administration. Provided information to auditors reviewing the Fiscal Services Unit and develops and implements corrective action plans resulting from audit exceptions. Processed of Employee Performance Evaluations; approves leave, and request counseling. Performed all AD Administrator duties; in the absent of the AD of Administration. Trained Accounting Employees as needed. Performed all other duties assigned by the AD Administrator & Director.

11/2012 to 04/2013
Accounting Clerk-AP Capital Health Services - The Oaks Of West Kettering Dayton, OH,

Preform and Process Accounts Payable Invoices for the administration; completed three way matching process; Invoice; Purchase Orders & Receiving Reports for accuracy. Processed weekly check run. Imported & Exported shipping files; match charges against PBSendsuite system charges. Prepared & Processed Monthly A/P spreadsheet to tie into G/L balances for reconciliations. Prepared & Processed Annual 1099 forms. Reconciled Bank Accounts. Posted Chargebacks. Processed Medicaid and Rebate Program payments. Answered all incoming telephone calls pertaining to vendor inquiries. Maintained office equipment, call in for repairs and new additions. Cross functional- Accounts Receivable Clerk & Accounting Manager. Maintained filing system; A/P & A/R Performed all other duties assigned by the Accounting Manager & Finance Director.

12/2011 to 05/2012
Supervisor Worleyparsons Ltd South Charleston, WV,
Assisted in the process of revenue control funds by ensuring secure and safe handling of cash and coins for daily deposits. Supervised and coordinated the activities of the revenue room and assigned personnel. Integrated secure and safe handling of cash; bank deposits; ticket stock and equipment; preparation of financial reports and documentation for all revenue activities. Streamlined all security and administrative internal procedures and controls are strictly adhered to for the collection and counting of revenue. Identified and managed risk pertaining to internal control compliance. Maintained employee records. Analyzed documents to ensure compliance with established procedures. Processed worker compensation claims. Trained new staff in the functions of the revenue room. Assisted Revenue manager with special projects, planning, coordination, reporting and implementation for fare system operations.
06/2011 to 12/2011
Night Auditor-Part-time seasonal Simpson Housing Lp Rockville, MD,
Night Auditing duties performed by closing out each night daily activities of revenue sales. Maintained complete knowledge of and comply with all departmental policies; service procedures and standards. Maintained positive guest relations at all times. Resolved guest complaints, ensuring guest satisfaction. Operated P.M.S. (Property Management System) and maintain security of system. Backed up computer system files. Audited Food & Beverage cashiers work and correct discrepancies. Audited Cashiers work and correct discrepancies. Audited all miscellaneous charges. (Banquets, Bars etc.) Closed P.O.S. after all work is balanced. Processed end of day programs and closed day out. Created morning reports, backup reports and distribute accordingly. Finalized Night Audit checklist by verifying all work was completed. Documented maintenance work orders and submitted to Manager/Supervisor.
10/2008 to 12/2011
Transportation Bus Driver Talbot County Public School City, STATE,
Transported students to and from school on a daily basis. Transported K-12 students to and from school in a safe environment. Performed cleaning duties and fueling of buses. Performed pre-trip and post trip inspections of school bus. Experience in public contact communication and two ways radio communications. Completed Discipline reports. Maintained log book.
08/2007 to 07/2008
Administrative Accounting Clerk Willow Construction, LLC City, STATE,
Processed payments for all administrative bills. Prepared job costs analysis. Reconciled vendor statements including credit card accounts. Prepared and administrated contract payments to subcontractor. Processed contractor lien waivers. Assisted Account Manager with other duties as assigned.
01/1994 to 06/2007
Administrative Bookkeeper Talbot County Free Library Association, Inc City, STATE,
Performed Administrative accounting activities for the Talbot County Free Library Association and the Talbot County Free Library Foundation, Inc. Processed accounts receivable and payables. Assisted Director with preparation of annual budgets. Administered health care; dental, and Maryland State retirement plan benefits. Reconciled bank statements and General Ledger accounts. Secured safe handling of cash and bank deposits. Processed bi-weekly payroll. Prepared quarterly payroll returns and processed annual W2's. Processed end of month closing of accounting system. Prepared monthly financial statements and Board of Director reports. Represented the organization during the external audit and provided requested information. Preparation of year end audit documentation lists. Processed accounts receivable and payables. Processed weekly payroll and payroll tax returns. Prepared and administrated contract payments to subcontractor. Reconciled bank statements and General Ledger accounts. Monitored budget expenditures on a monthly basis. Prepared and evaluated job costs projections. Assist with year-end financial preparation.
07/1988 to 12/1993
Bookkeeper/ Store Manager Faulkner's Exxon, Inc City, STATE,
Assisted Faulkner's Exxon with bookkeeping and store managing duties. Processed payments for all administrative bills; weekly payroll 20 employees. Processed end of month customer accounts statements. Processed accounts receivable payments. Monitored and Maintain customer account receivable collections process by collecting overdue payments for delinquent accounts. Conducted Customer Service for U-Haul rentals clients; created contracts and setup rental schedules. Motivated; employees to achieve the best buying experience possible; with integrity and professionalism. Developed performance standards with respect to: store computer; POS machines; cash registers; equipment and particular systems in operations at the location. Maintained enthusiastic attitude for all customer service needs. Flexibility to accommodate sudden schedule changes. Maintained inventory levels; ordered stock, and maintained inventory control systems. Exceptional communication skills and ability to multi-task. Ensured secure and safe handling of cash; bank deposits, and safe drops. Hired; trained and mentor new staff in all cashier functions.
Expected in
Bachelors of Science: Accounting
Strayer University Millersville - Millersville, MD
Bachelors of Science: Accounting 6/2012 Strayer University Millersville, MD 3.66 GPA

NSCS Scholar Alumni

NSCS Alumni

January 2008

The National Society of Collegiate Scholars (NSCS) is an honor society that recognizes and

elevates high-achieving students. Less than 10 percent of students at institutions with NSCS

chapters qualify for membership. Nominees must be in their first or second year of their

undergraduate career, and have earned a GPA of 3.4 or above.


•Strong verbal and written communication skills

•Skill in the use of personal computers and related software applications

•Ability to gather data, to compile information, and prepare reports

•Ability to learn applications and software quickly

•Ability to work independently and contribute to a team effort

•Ability to treat information, data, records confidentially

•Knowledge of generally accepted accounting principles

•Skill in organizing resources and establishing priorities

•Ability to adapt to changing work locations and settings

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School Attended

  • Strayer University Millersville

Job Titles Held:

  • Fiscal Officer-Special Appointment
  • Fiscal Services Officer
  • Accounting Clerk-AP
  • Supervisor
  • Night Auditor-Part-time seasonal
  • Transportation Bus Driver
  • Administrative Accounting Clerk
  • Administrative Bookkeeper
  • Bookkeeper/ Store Manager


  • Bachelors of Science

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