Firm Administrator Resume Example

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(555) 432-1000,
, , 100 Montgomery St. 10th Floor

Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented with ability to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.

  • Network Administration
  • Training and development
  • Financial oversight
  • DBMS
  • Reporting and documentation
  • Administrative management
  • Accounts payable and receivable
  • Vendor relationships
  • Data entry
  • Inventory and supply oversight
Education and Training
Haughton High School Haughton, LA, Expected in 05/1979 GED : - GPA :
EGP, PLLC - Firm Administrator
City, STATE, 01/2003 - Current
  • Ordered office equipment and supplies after researching vendors and obtaining quotes.
  • Organized and maintained documents, files and records.
  • Prevented financial errors by accurately monitoring payroll, credit card purchases, invoicing and budgeting.
  • Handled supply purchases and inventory management for office operations and equipment maintenance.
  • Performed billing, collection and reporting functions for 3 offices generating approximately $4,000,000 annually.
  • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
  • Pitched in to help with office tasks, including processing tax returns and covering front desk and administrative assistant duties during busy periods and staff absences.
  • Reconciled accounts receivable and prepared income summary reports and cash reports.
  • Generated monthly statements for accounts receivable operations.
  • Entered, posted and scanned accounts receivable documents into accounting software.
  • Coded invoices and other records to maintain organized and accurate records.
  • Processed weekly invoicing, including posting and reconciling payments and addressing all aged receivables.
  • Cleared account balances by examining customer payments, payment history and coordinating contact with collections.
  • Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.
  • Prepared appropriate documentation for income summaries, cash reports and accounts receivable reconciliation.
  • Updated receivables by totaling unpaid invoices.
  • Examined customer payment history and coordinated collections arrangements.
  • Processed monthly payments, researched payment discrepancies and prepared monthly reports.
  • Researched customer billing issues and resolved problems to facilitate receipt of overdue monies and promote good customer relationships.
  • Reached out to vendors and customers in order to resolve account problems.
  • Checked time and attendance information to determine billable services.
  • Compiled budget documents and monitored costs to maintain control systems.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Issued payments to vendors and suppliers on a weekly basis.
  • Followed detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.
  • Prepared payroll reports and examined payroll register to detect errors and improve accounting accuracy.
  • Handled payroll services for 34-45 employees successfully 2 times per month.
  • Prepared and mailed client invoices and statements within expected timeframes to promote likelihood of on-time payments.
  • Processed customer payments and set up payment plans.
  • Collaborated with bankers to prepare loan paperwork for funding with speed and accuracy.
  • Researched and resolved collections disputes to maintain customer relationships.
  • Tracked employee time and attendance for payroll.
  • Maintained accuracy when reviewing and reconciling general ledger.
Education America - Secretary to the President and Vice President
City, STATE, 04/2002 - 01/2003
  • Managed director's calendar and prepared meeting agenda and materials.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Oversaw executive schedules for team of company leaders.
  • Executed special objectives and projects in response to executive team and board member requests.
Arthur Andersen - Administrative Assistant to the Managing Partner
City, STATE, 10/1999 - 12/2002
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Organized and maintained documents, files and records.

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Resume Overview

School Attended
  • Haughton High School
Job Titles Held:
  • Firm Administrator
  • Secretary to the President and Vice President
  • Administrative Assistant to the Managing Partner
  • GED