Hard working and resourceful professional offering over 15 years of experience in administrative, accounting and financial practices. Excels at managing multiple priorities, streamlining workflow and improving efficiency. Well-organized and meticulous with strong planning, problem solving and communication skills.
Skills
Strong Communication & Interpersonal Skills
Organization
Self Direction
Time Management
Record keeping & reporting
Advanced MS Office Suite
Eden Proficient
Data analysis
Purchase orders organization
Contract agreement preparation
Education
San Diego State UniversitySan Diego, CAExpected in ā ā:Communications - GPA:
Completed coursework towards Bachelor's Degree
University of San DiegoSan Diego, CA, Expected in ā ā:Communications - GPA:
Completed coursework towards Bachelor's Degree
Rosary AcademyFullerton, CAExpected in 06/1998 ā āHigh School Diploma: - GPA:
Work History
Universal Health Services - Finance Assistant Newport News, VA, 06/2018 - Current
Perform variety of technical accounting duties in preparation, maintenance, and processing of accounting records and financial transactions including accounts payable, accounts receivable, and purchasing functions.
Process Daily Revenue for all Community Services activities and events.
Accounts Payable: Verify, track and input invoices in Eden for payment processing.
Enter Purchase Orders in Eden; monitor encumbrances, yearly contract amounts, and PO liquidations.
Assist with preparing purchasing contracts, amendments and bid documents.
Monitor department budgets; track overall expenditures per division as well as specific projects, accounts, and events.
Assists with budget preparation, research and analysis.
Create and maintain variety of Excel reports for tracking of account balances, contract agreements, credit card spending, special events, and projects.
Report results of tracking to Management, via emails, printed reports, or scheduled meetings.
Maintain Cal Card records; Request new cards and deactivation; Monitor credit cardholders; Review and reconcile statements; Submit packets to AP; Track monthly spending per division and accounts.
Perform general office support duties; route mail and deliveries, prepare correspondence, file and record keeping.
Maintain department petty cash fund.
Research and resolve any financial issues that arise, make proactive adjustments or improvements.
Assist CSD staff with any financial, Eden or website inquiries; provide answers and information regarding budgets, discrepancies, and general accounting procedures; Research issues and update related files or staff on action items.
Gms - Accounting Assistant Paramount, CA, 03/2017 - 05/2018
Accounts Receivables: Generated invoices based upon allowable fee schedules and costs incurred, to all vendors. Up to 150 invoices per day; Inputted to online vendor invoice management sites as well as issuing to individual customers.
Generated and/or maintained Excel reports for various audits on accounts, invoice inquiries, account management on both payable and receivables.
Assisted in transition of previous company's information to First American's databases and websites; Monitored active inventory and reviewed existing clients, new and related billing, for smooth system migrations.
Reviewed accounts on monthly basis to assess aging and pursue collection of funds; Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
First Citizens Bank - Financial Services Specialist Seneca, SC, 12/2004 - 03/2017
Cash Receipts: Processed daily deposits and cash receipts. Applied payments to ledger, scanned checks for deposit to bank.
Accounts Receivables: Generated invoices based upon allowable fee schedules and costs incurred, to all vendors. Up to 150 invoices per day. Submitted invoices to company's JD Edwards database, as well as input to online vendor invoice management sites.
Collections: Monitored accounts for compliance with established payment plans. Contacted clients via phone, email, or fax for payment.
Completed weekly check runs and maintained accounting ledgers.
Created Excel reports for various audits on accounts, invoice inquiries, & account management, both payable and receivable.
Observed strict confidentiality rules to maintain data integrity and protect clients.
Implemented and developed improved operating and training processes.
Trained and supervised 2 Finance Clerks on operating procedures. Assigned duties and managed workflow.
Routed business correspondence to correct departments and staff members.
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