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experienced executive assistant resume example with 8+ years of experience

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Jessica Claire
, San Francisco, CA , resumesample@example.com
Summary
Executive Assistant Summary: Exceptional, committed, and creative Experienced Executive Assistant with more than 10 years of success delivering administrative, technical, financial, and supportive functions providing high-level day-to-day programs and administrative support to the senior leadership team including coordinating the flow of information to the executive office as required for policy and operational decisions. Broad involvement in leading and innovating managing multiple projects and providing phenomenal customer support. Expert in building /communicating with high-level officials, stakeholders, and client/vendor relationship experience. ITIL V4 Interact with highest levels of leadership Interact with high level customers and sister operating companies to TEKsystems Prepare correspondence for the President to include typing of letters, memos, forms, policies and procedures, personal correspondence, etc. Partners with the travel and meetings department and other administrative assistants, to assist with company meetings and events Coordinate meetings and travel arrangements for the President Prepares presentations for the President and Executive team Answer and screen incoming calls to executives Schedule internal and external appointments Prepare reports and spreadsheets Manage the calendars for the President Performs special projects as assigned. Perform other duties as assigned an organized, flexible, self-directed individual with strong administration skills is needed to fill this position. Must have a high level of interpersonal skills to handle sensitive and confidential information. Position continually requires demonstrated poise, tact, and diplomacy. Ability and flexibility to support the President as needed. Must have knowledge and demonstrated experience with a variety of computer applications, including Outlook, Microsoft Word, Microsoft Excel, and PowerPoint. Ability to establish priorities and manage to deadlines. Must have excellent written and oral communication skills. Must be able to communicate with all levels of the organization. Candidate must be detail oriented. Must possess the ability to maintain professionalism at all times. Prior administrative support experience is required.
Experience
01/2019 to Current Experienced Executive Assistant Colas | Saint Augustine, FL,
  • Managing day-to-day administrative and personal support to the Chief executive officer, VP, and Executive Leadership team extensive calendar management including scheduling, adding, and updating information
  • Logistical preparation for high-level meetings, including conference rooms, meals, coordinating with IT, providing reminders, preparing documents arranging meetings reserving meeting space, coordinating, and printing daily briefing books taking meeting minutes, and uploading to SharePoint drive Follow up with periodic status reports on such assignments, assembling materials for meetings and signature, preparing memoranda, correspondence that included, research and data collection, maintain records
  • Coordinates and facilitates all logistics for International and Domestic travel and travel scheduling transportation, and other duties as required
  • Prepared status reports, presentations, and project demonstrations for senior managers, partners, and stakeholders
  • Carry out special assignments for the Chief Executive officer, VP, and Executive and Corporate Senior Leadership team and performing specialized executive assistant duties involving a wide variety of problems or situations and providing advice and solution to better demonstrated the vision/mission of the organization
01/2016 to 01/2019 Executive Assistant Ntirety, Inc. | New York, NY,
  • Completes a broad variety of administrative tasks for the Director of Human Resources and Assistant Director which include overseeing an active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, and arranging complex and detailed travel plans, itineraries, and agendas
  • Acts as a liaison with other departments and outside agencies, including the Management team
  • Handles confidential and non-routine information and explains policies
  • Accommodate the corporate and administrative recruitment process, assisting with new employee onboarding and orientation planning, and providing support to various projects and initiatives for the HR teams
  • Works with the HR Manager to Schedule, organize, and implement monthly coordinated new hire onboarding and orientation process for corporate and administrative hires, including preparation of new hire materials and orientation schedules using various Human Resources technology tools to input data
01/2015 to 01/2016 Office Manager Prince George’s Co Government | City, STATE,
  • Arrange workload to comply with deadlines and priorities, prepare routine correspondence, reports, forms, and department filing
  • Authorized letters, documents, reports, and various forms from rough draft or general verbal instructions
  • Prepare complex correspondence that requires high attention to detail
  • Respond to general inquiries concerning departmental activities
  • Prepare reports and presentations using PowerPoint, Word and Excel
  • Sorts and distributes mail
  • Opens mail for the business office
  • Drafts written responses or replies by phone or e-mail
  • Responds to regularly occurring requests for information
  • Answers phones for the business office
  • Takes messages or fields/answers all routine and non-routine questions.
Education
Expected in to to High School Diploma | General Studies Reservoir High School, Fulton, MD GPA:
Expected in to to Management ScrumMaster Certification (PSM I) | University of Maryland Eastern shore, , GPA:
Highlights
  • Teamwork Flexible Microsoft office/G Suite
  • Time management Great Listener Conflict Resolution Positive Attitude
  • Outstanding communication(written/oral) critical thinking Assertive
  • Core Competencies:
  • Leadership/Innovation: Took initiative in developing a key concept road map for a busy CEO and VP to improve deadlines by setting weekly goals, task management, and removing issues that may cause delays in assignments. Which helped CEO&VP to focus on the most important priorities of the organization. This also helped increase employee satisfaction by 80%
  • Process Improvements (Workarounds): Successfully facilitated teamwork initiative working closely with Sr. Business Operations Managers and TSC corporate engineers to ensure government-furnished properties are ordered for SCIF project in an accurate and timely manner. Also, decreasing 10% of the official cost budget of the SCIF project and ensuring the needs are met for this classified assignment

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Resume Overview

School Attended

  • Reservoir High School
  • University of Maryland Eastern shore

Job Titles Held:

  • Experienced Executive Assistant
  • Executive Assistant
  • Office Manager

Degrees

  • High School Diploma
  • Management ScrumMaster Certification (PSM I)

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