Executive to CEO Corporate Operations Coordinator Resume Example

A high level interior designer, designing multi-million dollar homes in the Scottsdale area.
Managed and assisted Lead Designer with all interior design projects.
Managed schedules, meetings with clients, and installation days.
Involved with meeting and catering to the needs of the high-end clients in a private and confidential manner.
Managed project details in Microsoft Office as well as Design Manager, including maintaining orders and ensuring delivery of products and services.
Completed some aspects of the job at home, when Designers or clients were out of town.

• Managed day to day operations including but not limited to:.
• Managed tuition accounts through Quickbooks and Excel Spreadsheets.
• Prepared, executed and closed the yearly school budget and cash flow reports.
• Maintained the school budget by entering expenses and income monthly and yearly.
• Created all family invoices and contracts monthly and on going.
• Reconciled financials monthly/yearly including budget, checkbook, deposits, credit card payments and ACH Directly assisted Dean with schedule, daily meetings, and weekly tasks.
• Also involved in weekly, monthly, and yearly goal and budget setting.
• Created, planned, and organized field trips, overnight events, and weekend retreats for students and staff.
• Worked with Board of Directors to create and manage the annual budget.
• In addition, managed the monthly cash flow and reported to the Board of Directors.
• Managed various fundraising efforts, such as the annual benefit auction.
• Developed and maintained contracts for enrolled students.
• Responsible for accounts payable and receivable.

Executive Assistant to CEO and Corporate Operations Coordinator. This position reports directly to the President/CEO. Responsibilities of this position include general office management and maintenance responsibilities, Travel arrangements, Event Planning for corporation and CEO family, Manage projects and duties of the CEO both company and family related, specific accounting and secretarial support directly related to the corporate function and CEO. Additional duties include special and ad hoc projects to be performed at the request of the President/CEO, GC, Treasurer or corporate officers.

Role and Responsibilities

CEO/Executive Team•

Maintains schedules and calendar for President/CEO and executive management team

• Prepares agendas in full detail for executive staff, management and industry partners

• Creates reports and design/develop presentations for corporate management team

• Travel arrangement and itinerary coordination for all corporate team members

• Event coordination for corporate headquarters, President/CEO and assistance with subsidiary company events

• Informs management of corporate related information by identifying trends, summarizing details and reviewing reports

• Liaison between President/CEO and corporate headquarters staff as needed• Maintains file maintenance to assist President/CEO in complying with company standards

• Assists executive management staff with strategic planning and process improvement on projects

• Establish team atmosphere through leadership and employee development

• Conducts research based on requests from executive management team

• Development, coordination and communication of office related organization programs

• Assists in preparing monthly and quarterly materials for management and board meetings

Building Operations

• Maintains company website and updates as needed• Coordination of internal marketing needs (website, apparel, etc.)

• Facility relationship partner between corporate office and vendors

• Handles all maintenance issues in relation to the corporate headquarters building

• Point of contact for property ownersowner's association at headquarters building

• Provides support to building tenants and maintains relationship• Inventories, orders, organizes and maintains office supply needs

Financial

• Performs bank related deposits and documentation

• Expense report maintenance for executive management team

• Development, coordination and communication of office related organization programs

• Maintains contracts and maintenance regarding business technology needs • Inventories, orders, organizes and maintains office supply needs

• Assists in preparing monthly and quarterly materials for management and board meetings

• Identifies necessary adjustments and programs for cost savings efforts

• Collaborates with accounting team to reconcile monthly invoices and payments

• Monthly maintenance and reconciling of corporate credit cards through Expensify Execute Accounts Payable on a weekly basis

Human Resources

• Oversee onboarding of new employees in Corporate Office

• Executes Corporate office background checks, drug test, and new hire paperwork

• Generate needed EEO reports

• Complete Government surveys

• Plan a yearly Charitable Giving lunch

• Maintain the Charitable Giving budget

• Coordinate volunteering for the Charitable Giving Charities

• Review the Charitable Giving Guidelines with the CEO

• Maintain and report attendance to Payroll Processor

• Quarterly attendance reports to CEO/GC/Treasurer

Administrative

• Supports subsidiary companies as requested with administrative tasks

• Build rapport with management and employees from all subsidiary companies

• Coordination of employee related gifts/events (funerals, births, weddings, etc.)

• Receives and assigns incoming mail and materials to appropriate personnel

• General reception duties (greets visitors, conference room preparation, Wi-Fi, supplies, etc.)

• Interfaces with clients and vendors in person, by phone and email representation

• Performs weekly grocery runs to stock and maintain kitchen cleanliness and operation

• Attends meetings and functions as representation of McDonough Corporation as needed

• Assists with special projects as requested/others duties as assigned

Graphic Design

• Create and design new logos, business cards, and other graphic designs as needed for Corporate and its subsidiaries

• Continue and maintain Photoshop Certification

• Maintains company website and updates as needed

• Coordination of internal marketing needs (website, apparel, etc.)