Executive Support Assistant II Resume Example
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EXECUTIVE SUPPORT ASSISTANT II
Summary
Experienced Executive Assistant offering proven success delivering administrative support to school leaders. Reputation for positive attitude, determined work ethic and sound judgment. Adaptable to anticipate issues and proactively solve problems.
Skills
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Experience
Executive Support Assistant II, City Of Mesa, July 2007-CurrentMesa , AZ
- Serves as an assistant to the Assistant Vice President of Access & Inclusive Excellence, Director of Cross-Cultural Center for Excellence and the Assistant Director of Student Excellence Programs.
- Performs multiple high-level administrative duties, which include but are not limited to: filing, calendar management, travel arrangements, planning and coordinating complex meetings/events and itineraries, mail distribution and purchasing/ordering supplies.
- Provides budget preparation: tracking, monitoring and auditing, budget corrections, deposits, payroll processing/timekeeping, purchasing card reconciliations, travel/expense voucher processing, contractual agreements and other accounting and financial tasks.
- Advocates for and contributes to effective departmental programming, goals, and objectives with regards to educational, ethical and economical values.
- Advises and trains staff, students, administrators, and constitutes of the university on policies, procedures and systems.
- Acts as a liaison to other departments, students, faculty, and outside agencies/vendors on behalf of the Assistant Vice President of Access & Inclusive Excellence, Director of Cross-Cultural Center for Excellence and the Assistant Director of Student Excellence Programs on unit administrative issues.
- Collects, researches and prepares data and other information, manage/create databases; generate reports using various computer software.
- Manages and directs various office projects with multiple deadlines.
- Supervises and maintains work schedules for all other subordinate office staff members.
- Monitors and evaluates ongoing projects sponsored by Access & Inclusive Excellence, Cross-Cultural Center for Excellence and Student Excellence Programs and the Office of Inclusion & Diversity.
- Assists other Office of Inclusion and Diversity office staff as needed.
- Records, transcribes and distributes minutes of meetings.
- Prepares and edits external and internal correspondence, communications, presentations and other documents.
- Assist in planning and execution of special engagements, conferences and high-level meetings designed to enhance the reputation, scope and influence of the Office of Inclusion and Diversity with internal and external constitutes.
Communication & Marketing Coordinator, Auburn University Office Of Inclusion And
Diversity, July 2016-December 2017City , STATE
- Assisted with the development of the Office of Inclusion and Diversity Master events calendar.
- Maintained the centralized master events calendar for the Office of inclusion and Diversity and departments.
- Advised the Office of Inclusion and Diversity and departments on correct protocol for their communication and marketing needs - promotional items, branding, website maintenance, etc.
- Managed projects for the Office of Inclusion and Diversity with the Office of Technology: app development and website integration.
- Coordinated marketing and communication production schedules and deadlines, including coordination of work carried out by external vendors.
- Prepared press releases for all the Office of Inclusion and Diversity events.
- Maintained files and electronic records of all communication and marketing materials.
Administrative Support Assistant I, Auburn University Human Resources, November 2004-July 2007City , STATE
- Provided advanced-level administrative support duties for the AU Human Resources Development, Employment and Employee Relations units within the University Human Resources.
- Maintained & scheduled weekly new employee orientations for all Auburn University new employees.
- Served as department receptionist.
- Assisted with record searches and employment verifications.
- Responded to questions and resolved problems.
- Multi-tasked between different projects and deadlines with frequent interruptions while still executing them in a timely manner.
- Reported to multiple supervisors while working on different projects at the same time.
- Managed all funds received and created mail outs for the annual Auburn University Administrative Professional Day Program. (300+ employees).
- Created and assisted with the coordination of annual Auburn University Administrative Professional Day Program (350+ employees) and University Family Fun Day (1,500+ employees) along with all correspondence and mail outs.
- Supervised student employee.
- Back-up to Executive Support Assistant to VP for Human Resources.
Education and Training
Bachelor of ScienceInterdisciplinary Studies, , Auburn University, , CityExpected in May 2021
- Majoring in Adult Education, Communication and Office Management
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School Attended
- Auburn University
Job Titles Held:
- Executive Support Assistant II
- Communication & Marketing Coordinator
- Administrative Support Assistant I
Degrees
- Bachelor of Science
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