Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -

Experienced Executive Assistant offering proven success delivering administrative support to school leaders. Reputation for positive attitude, determined work ethic and sound judgment. Adaptable to anticipate issues and proactively solve problems.

  • Strong and diverse background in human resources, customer service, financial reporting
  • Excellent interpersonal, analytical and organizational skills; proficient in conflict management resolution and works proactively with others
  • Proven success at event/project planning and coordination
  • Strong verbal/written communication skills while practicing a high degree of professionalism, strong work ethic and high level of confidentiality - possess knowledge of FERPA and HIPPA regulations
  • Advanced computer skills and knowledge of modern office practices and procedures
06/2007 to Current
Executive Support Assistant II City Of Mesa Mesa, AZ,
  • Serves as an assistant to the Assistant Vice President of Access & Inclusive Excellence, Director of Cross-Cultural Center for Excellence and the Assistant Director of Student Excellence Programs.
  • Performs multiple high-level administrative duties, which include but are not limited to: filing, calendar management, travel arrangements, planning and coordinating complex meetings/events and itineraries, mail distribution and purchasing/ordering supplies.
  • Provides budget preparation: tracking, monitoring and auditing, budget corrections, deposits, payroll processing/timekeeping, purchasing card reconciliations, travel/expense voucher processing, contractual agreements and other accounting and financial tasks.
  • Advocates for and contributes to effective departmental programming, goals, and objectives with regards to educational, ethical and economical values.
  • Advises and trains staff, students, administrators, and constitutes of the university on policies, procedures and systems.
  • Acts as a liaison to other departments, students, faculty, and outside agencies/vendors on behalf of the Assistant Vice President of Access & Inclusive Excellence, Director of Cross-Cultural Center for Excellence and the Assistant Director of Student Excellence Programs on unit administrative issues.
  • Collects, researches and prepares data and other information, manage/create databases; generate reports using various computer software.
  • Manages and directs various office projects with multiple deadlines.
  • Supervises and maintains work schedules for all other subordinate office staff members.
  • Monitors and evaluates ongoing projects sponsored by Access & Inclusive Excellence, Cross-Cultural Center for Excellence and Student Excellence Programs and the Office of Inclusion & Diversity.
  • Assists other Office of Inclusion and Diversity office staff as needed.
  • Records, transcribes and distributes minutes of meetings.
  • Prepares and edits external and internal correspondence, communications, presentations and other documents.
  • Assist in planning and execution of special engagements, conferences and high-level meetings designed to enhance the reputation, scope and influence of the Office of Inclusion and Diversity with internal and external constitutes.
06/2016 to 11/2017
Communication & Marketing Coordinator Auburn University Office Of Inclusion And Diversity City, STATE,
  • Assisted with the development of the Office of Inclusion and Diversity Master events calendar.
  • Maintained the centralized master events calendar for the Office of inclusion and Diversity and departments.
  • Advised the Office of Inclusion and Diversity and departments on correct protocol for their communication and marketing needs - promotional items, branding, website maintenance, etc.
  • Managed projects for the Office of Inclusion and Diversity with the Office of Technology: app development and website integration.
  • Coordinated marketing and communication production schedules and deadlines, including coordination of work Claireied out by external vendors.
  • Prepared press releases for all the Office of Inclusion and Diversity events.
  • Maintained files and electronic records of all communication and marketing materials.
10/2004 to 06/2007
Administrative Support Assistant I Auburn University Human Resources City, STATE,
  • Provided advanced-level administrative support duties for the AU Human Resources Development, Employment and Employee Relations units within the University Human Resources.
  • Maintained & scheduled weekly new employee orientations for all Auburn University new employees.
  • Served as department receptionist.
  • Assisted with record searches and employment verifications.
  • Responded to questions and resolved problems.
  • Multi-tasked between different projects and deadlines with frequent interruptions while still executing them in a timely manner.
  • Reported to multiple supervisors while working on different projects at the same time.
  • Managed all funds received and created mail outs for the annual Auburn University Administrative Professional Day Program. (300+ employees).
  • Created and assisted with the coordination of annual Auburn University Administrative Professional Day Program (350+ employees) and University Family Fun Day (1,500+ employees) along with all correspondence and mail outs.
  • Supervised student employee.
  • Back-up to Executive Support Assistant to VP for Human Resources.
Education and Training
Expected in 05/2021
Bachelor of Science: Interdisciplinary Studies
Auburn University - Auburn, AL,
  • Majoring in Adult Education, Communication and Office Management
Activities and Honors

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Resume Overview

School Attended

  • Auburn University

Job Titles Held:

  • Executive Support Assistant II
  • Communication & Marketing Coordinator
  • Administrative Support Assistant I


  • Bachelor of Science

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