executive staff assistant i ii resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Background
To obtain a position that will enable me to use my strong organizational skills, educational background in research administration, and ability to work well with people.
Skill Highlights
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
  • Collaboratively Institutional Training Initiative (CITI) Renewal: July 8, 2014.
Professional Experience
03/2007 to Current
Executive Staff Assistant I/II Hcl Technologies Ltd. Iowa City, IA,
  • Responsibilities were expanded but duties continued to include those outlined under Administrative Specialist II Participated in the coordination of the annual course "Breast Cancer: New Horizons, Current Controversies" including attending planning meetings, preparing faculty letters, gathering faculty presentations and materials, processing speaker honorarium and reimbursements, assisting with grant application process, working with Harvard Medical School's CME department Primary liaison between Chair, Scientific Advisory Board for Susan G.
  • Komen Foundation and Komen staff (Chief of the Division appointed Chair of Scientific Advisory Board in June 2007) Review of Director's clinical schedule to ensure flow from exam to infusion is smooth Complete special projects as assigned Organized one-day conference for metastatic breast cancer patient Developed CD of presentations to be sent out to all attendees of then annual breast cancer course Complex literature searches Technical lead for academic administrative specialists in Department.
02/2001 to 03/2007
Administrative Specialist II, Director Hyatt Hotels Corp. Pittsburgh, PA,
  • Triage and manage communication relative to patient care administration, scheduling clinic appointments, all lab work, chemotherapy treatment, and radiology and nuclear medicine scans as needed Make complex domestic and international travel arrangements for the Director, Breast Oncology Center Manage Director's academic calendar Prepare correspondence for the Director's signature Prepare and develop PowerPoint presentations Responsible for all purchases on departmental corporate card Organize weekly breast oncology tumor conference Organize agenda for weekly breast oncology staff meeting Develop and manage complex databases using Microsoft Excel and Access Maintain daily functioning of Breast Oncology Office (i.e., open and distribute mail, triage phone calls) On-board new administrative staff.
01/2000 to 02/2001
Acting Administrative Officer VA Boston Healthcare System City, STATE,
  • Responsible for the credentialing of all Psychiatry physicians and consultants Responsible for the appointments of all paid and unpaid residents, medical students through the Boston University Psychiatry Residency Program and rotating residents through St.
  • Elizabeth's Medical Center Served as member of Executive Team in assisting, advising, reviewing and interpreting and informing Service Chief of all administrative matters and recommends corrective action Maintained the planning, coordinating and controlling budget for the Psychiatry Service which includes an annual budget for moonlighters Responsible for space management of Psychiatry Service.
  • Plans and coordinates all moves in the Service Responsible for inventory management for the Service Compiled statistical data regarding outpatient staff workload Represented Service Chief at meetings.
01/1997 to 12/2000
Consultant Boston University School Of Medicine City, STATE,
  • Assisted Administrative Director in developing research programs on medication development at Boston University School of Medicine Advised Administrative Director in the policies and procedures of VA Research Administration and the National Institutes of Health Advised Administrative Director in the purchasing of new computer equipment and software for the Department Assisted Administrative Director in the start up of a Cocaine Treatment Program at affiliated hospital Coordinated all administrative support for the Division of Psychiatry's research programs and train administrative personnel on grant preparation for National Institutes of Health.
04/1995 to 02/2001
Secretary VA Boston Healthcare System City, STATE,
  • Maintained and administered an annual research budget of $4 million Wrote all quarterly technical and budget reports to sponsoring research agencies Reported to Principal Investigator all budgetary matters and recommend corrective actions Primary liaison between Chief, Psychiatry Service and Research Administration Developed and composed budgets for grant submissions Responsible for renovations and construction of all research space Responsible for computer coordination for office and staff training Edited and produced research proposals and grant materials for related university departments Responsible for the daily function of office (i.e., prepare correspondence, make appointments, personnel actions, arrange travel, organize conferences).
Education and Training
Expected in December 11, 2012 to to
Master of Science: Management Research Administration
Emmanuel College - Boston, Massachusetts
Management Research Administration "A Case Study on Wait Time and Patient Satisfaction in the Adult Medical Oncology Clinics at Dana-Farber Cancer Institute"
Expected in May 2006 to to
Bachelor of Science Degree: Business Administration Management
Northeastern University - Boston, Massachusetts
GPA: GPA: 3.64 Graduated Summa cum Laude
Business Administration Management GPA: 3.64 Graduated Summa cum Laude
Expected in 1986 to to
Associates' Degree:
Roxbury Community College - Boston, Massachusetts
Expected in to to
Boston Business School - Executive Secretarial Program:
- ,
Work History

Department of Psychiatry ,
academic, Administrative, administrative support, budgets, budget, CD, conferences, databases, Harvard, inventory management, letters, Director, materials, meetings, Access, Microsoft Excel, mail, Office, PowerPoint presentations, personnel, policies, presentations, proposals, speaker, purchasing, Research, scheduling, Scientific, Secretarial, staff training, phone, travel arrangements

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Resume Overview

School Attended

  • Emmanuel College
  • Northeastern University
  • Roxbury Community College

Job Titles Held:


  • Master of Science
  • Bachelor of Science Degree
  • Associates' Degree
  • Boston Business School - Executive Secretarial Program

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