executive personal assistant resume example with 17+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Accomplished Personal AssistantEnthusiastic Personal Assistant who is a fast learner and can deliver results quickly.Energetic, motivated Personal Assistant who is highly organized and skilled at balancing the needs of clients in both personal and professional capacities. receptive to client needs. Successful at managing the task lists of even the most demanding business executives.Personal Assistant with a strong work ethic and positive attitude. Highly effective in fast-paced work environments.Resourceful Personal Assistant who is a fast learner and can quickly incorporates and implements new procedures to maximize efficiency and productivity.Accurate, assertive and adaptable Personal Assistant who can effectively multi-task in challenging situations and meet critical deadlines.

  • Personal security
  • 45 WPM typing speed
  • Results-oriented
  • Self-directed
  • Excellent communication skills
  • Understands grammar
  • Database management
  • Medical terminology
  • Self-starter
  • Proper phone etiquette
  • Accurate and detailed
  • Independent worker
  • Clean driving record
  • Dedicated team player
  • Strong interpersonal skills
  • Screens calls properly
  • Computer-savvy
  • Conference planning
  • Critical thinker

Served as Personal Assistant to a high-profile family for more than 3 years, including traveling internationally with them.Sales and Promotion

  • Planned and executed promotional events to market services to new clients.

01/2014 to 01/2015 Executive Personal Assistant Equus Software | Pensacola, FL,
  • Traveled with the manager to take notes and dictation at meetings.Handled incoming and outgoing correspondence, including mail, email and faxes.Organized and prepared residential properties prior to high net worth clients’ arrival.Screened telephone calls and inquiries and directed them as appropriate.Devised and maintained office systems to efficiently deal with paper flow.Coordinated overnight travel arrangements and accommodations.Researched and collected options for the best pricing on hotels, flights and home furnishings.Organized personal and professional calendars and supplied reminders of upcoming meetings and events.Typed documents, updated websites and compiled information for meetings.Ran errands, including grocery shopping and picking up dry cleaning.Conducted extensive online and phone research.Organized work projects around client's house.
12/2003 to 09/2007 Legal Secretary Emmanuel Sheppard & Condon | Wilmette, IL,
  • Met with clients and other legal professionals to discuss case details.
  • Completed case research via LexisNexis and Westlaw databases.
  • Monitored legal volumes to verify that the law library was up-to-date.
  • Conducted client interviews and all client intake services.
  • Interpreted and relayed legal information in a clear format for clients.
  • Processed all assigned cases according to company and client service level agreements.
  • Managed communication with courts regarding status of petitions and granted orders.
  • Drafted various court documents, invoices and enclosures at attorneys' request.
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Drafted legal complaints, summons and interrogatories.
  • Researched, drafted, edited and revised legal opinion publications.
  • Issued subpoenas for all necessary records in preparation for trials.
  • Directed incoming calls to appropriate staff members.
  • Organized legal memoranda and client correspondence.
  • Opened new claim files.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Organized and maintained law libraries, documents and case files.
  • Photocopied all correspondence, documents and other printed materials.
  • Drafted and typed grammatically correct office memos.
  • Processed and distributed invoices to bill clients.
  • Maintained the master calendar for client appointments and court appearances.
  • Composed and revised legal documents, including letters, depositions and court documents.
  • Assisted in The preparation of engagement letters.
  • Stayed within travel and expense budgets while scheduling attorneys' travel Arrangements.
  • Acted as liaison between clients, vendors and attorneys.
  • Received and disbursed all incoming mail.
  • Assisted In maintaining department attorney personnel files with the utmost confidentiality.
  • Electronically filed documents with the USPTO.Proofed documents and submitted to attorneys for review.
  • Coordinated and scheduled meetings and telephone conferences.
  • Recorded and monitored court appearance dates.
  • Maintained office supplies by checking stocks And placing orders.
  • Processed summonses, subpoenas and complaints.
01/2008 to Current Ob Tech/ Unit Secretary Ascension Health | City, STATE,
  • Helped physicians examine and treat patients by assisting with instruments, injections and suture removal.
  • Assisted physicians in focus studies on subject of prenatal care.
  • Coordinated with doctors and registered nurses to develop care plans for patients.
  • Cleaned and sterilized instruments and disposed of contaminated supplies.
  • Maintained all confidential Personnel files, licensing and CPR compliance records.
  • Recorded patients' medical history, vital statistics and test results in medical records.
  • Escorted patients to examination rooms and prepared them for physician exams.
  • Educated patients About their treatments.
  • Served as a liaison between patients and physicians to assist patients in understanding there Treatment plans.
  • Maintained patient privacy and confidential patient information.
  • Measured urine specimens and delivered them to the laboratory.
10/2010 to 06/2013 Surgical Technician MOUNTAIN VIEW HOSPITAL | City, State,
  • Helped physicians examine and treat patients by assisting with instruments, injections and suture removal.
  • Assisted.
  • physicians in focus studies on subject of prenatal care.
  • Cleaned and sterilized instruments and disposed of contaminated.
  • supplies.
Expected in 2007 ASSOCIATE OF SCIENCE | SURGICAL TECHNOLOGY Career Colleges Of America, San Bernardino, CA GPA: GPA: 3.98


Expected in 2014 ASSOCIATE OF ARTS | CRIMINAL JUSTICE Law and Political Science College Of Southern Of Nevada, Las Vegas, NV GPA:

Criminal Justice

Expected in 2017 BACHELOR OF ARTS | Criminal Justice University Of Nevada, Las Vegas, NV GPA:

Criminal Justice

Minor in Psychology


administrative, attorney, budgets, communication skills, conferences, CPR, Criminal justice, client, clients, databases, decision-making, delivery, Dependable, filing, focus, insurance, law, Legal, letters, litigation, materials, meetings, excel, mail, MS Office, office, Paralegal, Personnel, publications, reporting, research, scheduling, service level agreements, sound, statistics, switchboard, telephone, phone, travel, Arrangements, Westlaw, Word processing

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Resume Overview

School Attended

  • Career Colleges Of America
  • College Of Southern Of Nevada
  • University Of Nevada

Job Titles Held:

  • Executive Personal Assistant
  • Legal Secretary
  • Ob Tech/ Unit Secretary
  • Surgical Technician



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