Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Reliable Executive/Personal Assistant who is highly organized and skilled at balancing the needs of clients in both personal and professional capacities by effectively managing calendar and emails, administrative duties, planning business and personal events and managing household operations. High degree of integrity with a keen focus on detail, accuracy and the impact of the finished product.
  • Highly organized
  • Resourceful
  • Strong interpersonal skills
  • Flexible
  • Discreet
  • Critical thinker
  • Travel Coordination
  • Event/Project management
  • Data management
  • Adobe Acrobat DC
  • Advanced MS Office Suite
  • QuickBooks Pro
  • Paralegal Certificate
  • Official Notary of the Public      
Executive Personal Assistant, 08/2016 to 04/2017
Centrum Medical VenturesPlano, TX,
  • Managed CEO's high volume of emails, complex and frequently changing calendar and coordinated all travel arrangements.
  • Reviewed and edited contracts and real estate documents.
  • Due diligence for new projects.
  • Created and maintained corporate minute books.
  • Created budget, paid bills and balanced CEO's personal bank accounts


  • Oversaw remodel of CEO's private home - contractor negotiations, budget control, fixture and furniture purchases, established relationship with home equity provider.
  • Prepared final reports and organized office files for buyout of partner's share.
Executive Assistant*, 09/2007 to 07/2014
Rees-Jones HoldingsCity, STATE,
  • Coordinated and set-up high-level conference calls, board and management meetings, special events, calendars and frequently changing travel arrangements.
  • Served as a liaison and maintained key communications between senior executives, foundation members, management, staff, clients and vendors.
  • Executed all correspondence, minutes, reports, presentations and personal communications on behalf of the President.


  • Produced closing binders for large financial transactions, company office leases, aviation documents, ranch property and personal residences.
  • Edited and finalized all legal documents for the purchase of company owned property and personal assets of owners.
  • Maintained corporate record books for multiple entities and updated consents and amendments on a regular basis.
  • Coordinated company and personal events.
Legal Assistant*, 09/2007 to 07/2014
Chief Oil & GasCity, STATE,
  • Prepared legal documents and correspondence
  • Provided guidance in daily operations of data rooms, preparation of presentations, schedule of interested buyers and review of legal files and research
  • Maintained electronic and hard copy file system
  • Served as company representative in management of out-of-state office space and off-site storage
  • Served as company contact with outside vendors and reviewed all invoices and codes to ensure proper allocation
  • Ensured proper set-up of office and equipment for all new employees
  • Filed and maintained lobby disclosure reports with the Pennsylvania Department of State


  • Designed and implemented database to track legal documents and deadlines
  • Key liaison between departments and management in the drafting, editing and finalization of multi-billion dollar Purchase and Sales Agreements
  • Discretely managed Employee Matching Contribution Program
  • Assisted in the layout and design of new office space in accordance with all state and federal compliance rules
Legal/Personal Assistant, 08/2005 to 09/2007
Hansra Patent ServicesCity, STATE,
  • Assessed executive's needs and handled company and personal financial accounts
  • Efficiently managed all important phone calls and maintained daily tasks including processing inventory for office supplies and equipment
  • Prepared monthly, quarterly and yearly reports and conducted research to prepare for business and personal meetings
  • Reviewed and finalized U.S. and International Patent and Trademark applications to ensure compliance; managed filing process with U.S. and international USPTO office and prepared response materials to requests
  • Evaluated business invoices and allocated expenses through QuickBooks
  • Coordinated accurate payments of quarterly state and employment business taxes


  • Created an organized and efficient office set-up for sole practioner increasing efficiency of work by 90%
Education and Training
: Associates in Applied Science, Expected in
Del Mar College - Corpus Christi, TX
Paralegal Certificate: , Expected in
- ,
attention to detail, budget, closing, Strong interpersonal skills, contracts, clients, Data management, database, drafting, Due diligence, equity, Event management, special events, filing, financial, inventory, layout and design, legal, legal documents, materials, meetings, MS Office Suite, office, negotiations, office and equipment, Oil, Paralegal, presentations, problem solver, Project management, QuickBooks, QuickBooks Pro, real estate, research, taxes, phone, travel arrangements

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  • Del Mar College

Job Titles Held:

  • Executive Personal Assistant
  • Executive Assistant*
  • Legal Assistant*
  • Legal/Personal Assistant


  • Paralegal Certificate

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