executive legal administrative assistant resume example with 20+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Professional Summary
Experienced Executive Legal Administrative Assistant transitioning to a Project Leader position adept at completing projects with confidence and skill. History of performing well under pressure and accomplishing successive assignments with high accuracy. Experienced in fast-paced environments and adapts well to changing situations.
Skills
Logistical Planning
Gathering requirements
Diagnostic Analysis
Sound Judgment
Complex Problem Resolution
Ability to Provide Vision
Project Management
Documentation and reporting
Understanding of budgeting
Organization skills
Project planning
Excel, Word, PowerPoint, and Outlook software proficiency
Work History
Executive Legal Administrative Assistant, 06/2008 to Current The Mosaic Company – Bradley, FL,
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Seamlessly interacted with colleagues to plan and complete special projects.
Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Used software to coordinate meetings, appointments and tasks senior executives.
Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
Organized and coordinated conferences and monthly meetings.
Created expense reports, budgets and filing systems for management team.
Processed travel expenses and reimbursements for executive team and senior management group.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Senior Legal Administrative Assistant, 03/2006 to 06/2008 Fawkes Idm – New York, NY,
Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
Generated pleadings and other legal documents for review by attorneys and paralegals.
Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
Scheduled and coordinated meetings between legal teams and clients.
Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
Prepared drafts of forms, letters and agreements for legal staff use.
Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
Organized key evidence exhibits to prepare for trials.
Legal Administrative Assistant, 12/2005 to 03/2006 Rsm – Paoli, IN,
Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
Processed expense reimbursements.
Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
Scheduled and coordinated meetings between legal teams and clients.
Prepared drafts of forms, letters and agreements for legal staff use.
Administrative Assistant, 06/2000 to 12/2005 Anthem, Inc. – City, STATE,
Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Scheduled office meetings and client appointments for staff teams.
Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
Arranged rapid office equipment repair and maintenance with vendors.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Created PowerPoint presentations for business development purposes.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Education
Bachelor of Science: Paralegal Studies, Expected in 01/2011 to Kaplan University - Chicago, IL, GPA:
Associate of Applied Science: Executive Office Administration , Expected in 06/2000 to University of Cincinnati Blue Ash College - Cincinnati, OH GPA:
High School Diploma: , Expected in 05/1994 to Archbishop Alter High School - Kettering, OH, GPA:
Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.