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Executive Lead Assistant Resume Example

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EXECUTIVE LEAD ASSISTANT
Professional Summary
Dedicated Administrative Assistant professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for administrative professionals. Well-versed in managing office supplies, paperwork and project needs.
Skills
  • EXCEL (10+ years), OUTLOOK (5 years), POWERPOINT (10+ years), MICROSOFT WORD (10+ years),
  • Customer Service
  • Office Management
  • Scheduling
  • Self-starter
  • Administrative support
  • Contracts
  • Clients
  • Customer Service
  • Data entry
  • Documentation
  • Environmental Protection
  • Managing
  • Materials
  • Meetings
  • EXCEL
  • Office
  • OUTLOOK
  • POWERPOINT
  • MICROSOFT WORD
  • Office Management
  • Policies
  • Presentations
  • Proposals
  • Sales
  • Scheduling
  • Self-starter
  • Fluent in Spanish
  • Taking messages
  • Telephone
  • Phone
Work History
Executive Lead Assistant, 08/2015 to Current
 Tank Solutions – Kenilworth, NJ
  • Handling a high call volume
  • Preparing customer proposals/contracts
  • Managing daily schedule for over 25 technicians and in office staff
  • Managing all data entry
  • Assisting Attorneys with their clients closings, and reviewing all proper documentation
  • All DEP(Department of Environmental Protection) reports are sent out in a timely manner / Requirements are met By state rules and regulations, and providing necessary blue prints as needed for final report
  • Administrative support for CEO at all times
  • Prepare high level correspondence, memos, policies and reports
  • Proofread and ensure accuracy, proper form, syntax, grammar and appearance of all typed materials
  • Photocopy correspondence, memos and reports
  • Initiate and receive telephone calls
  • Screen calls by forwarding them or taking messages, as appropriate
  • Scan and file documents electronically
  • Manage an often-changing daily calendar; coordinate agendas, and all arrangements for meetings including preparing documents and presentations
Installation Coordinator, 07/2013 to 07/2015
 ADT Security – Somerset, NJ
  • Handled all paperwork coming into the office.
  • Made sure all customer contracts match the work orders.
  • Processed customer checks.
  • Managed missing paperwork reports via excel and followed-up with the installation managers and sales managers.
  • Scanned all necessary documents into our data cap.
  • Handled all reports through excel.
  • Assisted the installation managers.
  • Managed the schedule for the technicians and customer appointments.
  • Handling all phone calls, and customers in the most difficult situations.
  • Confirmed installation appointments/ Moved up installation appointments.
  • Managed backlog reports for pending jobs via excel.
Education
Bachelors in Applied Science degree: Criminal Justice, 2019
 Berkeley College
Work History
Executive Lead Assistant, 08/2015 to Current
 Tank Solutions – Kenilworth, NJ
  • Handling a high call volume.
  • Preparing customer proposals/contracts.
  • Managing daily schedule for over 25 technicians and in office staff.
  • Managing all data entry.
  • Assisting Attorneys with their clients closings, and reviewing all proper documentation.
  • All DEP(Department of Environmental Protection) reports are sent out in a timely manner / Requirements are met By state rules and regulations, and providing necessary blue prints as needed for final report.
  • Administrative support for CEO at all times.
  • Prepare high level correspondence, memos, policies and reports.
  • Proofread and ensure accuracy, proper form, syntax, grammar and appearance of all typed materials.
  • Photocopy correspondence, memos and reports.
  • Initiate and receive telephone calls.
  • Screen calls by forwarding them or taking messages, as appropriate.
  • Scan and file documents electronically.
  • Manage an often-changing daily calendar; coordinate agendas, and all arrangements for meetings including preparing documents and presentations.
Installation Coordinator, 07/2013 to 07/2015
 ADT Security – Somerset, NJ
  • Handled all paperwork coming into the office.
  • Made sure all customer contracts match the work orders.
  • Processed customer checks.
  • Managed missing paperwork reports via excel and followed-up with the installation managers and sales managers.
  • Scanned all necessary documents into our data cap.
  • Handled all reports through excel.
  • Assisted the installation managers.
  • Managed the schedule for the technicians and customer appointments.
  • Handling all phone calls, and customers in the most difficult situations.
  • Confirmed installation appointments/ Moved up installation appointments.
  • Managed backlog reports for pending jobs via excel.
Languages
Fluent in Spanish
Skills
  • EXCEL (10+ years), OUTLOOK (5 years), POWERPOINT (10+ years), MICROSOFT WORD (10+ years),
  • Customer Service
  • Office Management
  • Scheduling
  • Self-starter,
  • Administrative support, contracts, clients, Customer Service, data entry, documentation, Environmental Protection, Managing, materials, meetings, EXCEL, office, OUTLOOK, POWERPOINT, MICROSOFT WORD, Office Management, policies, presentations, proposals, sales, Scheduling, Self-starter, Fluent in Spanish, taking messages, telephone, phone
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    Resume Overview

    Companies Worked For:

    • Tank Solutions
    • ADT Security

    School Attended

    • Berkeley College

    Job Titles Held:

    • Executive Lead Assistant
    • Installation Coordinator

    Degrees

    • Bachelors in Applied Science degree : Criminal Justice , 2019

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